Edinburgh Napier University

Edinburgh Napier University

Vacation Letting Assistant - Full Time, Fixed Term

Job title

Vacation Letting Assistant - Full Time, Fixed Term

Job reference


Date posted


Application closing date



£21,840 pro rata.


Excellent Benefits Package

Contractual hours



Full Time



Job description

FTC (14 weeks - 03/06/2024 to 05/09/2024 ) Full Time

Would you like to work during the summer for Edinburgh Napier University, Student Accommodation Conference & Lettings? During the summer period, Edinburgh Napier's city centre student flats are let out to Language Schools, Holidaymakers, Fringe and Festival performers, Conference Delegates and Family Groups from around the world.

We are looking to appoint a small number of people as on-site Vacation Letting Assistants to help us ensure the smooth running of the summer letting operation. The Vacation Assistants will be expected to provide cover at each of the developments open during the summer. Some knowledge of Edinburgh Napier's flat developments would be an advantage.

The Role:

  • To assist in managing the student end-of-lease in June duties including removal of excess items from flats and cleaning checks.
  • To undertake the preparation of the flats for the summer season including distribution of equipment, stores, bedding etc from storage to the flats. Similarly to undertake the draw- down at the end of the season in preparation for the students' return.
  • To liaise with the laundry company and ensure correct uplift and delivery of all bed linen to the developments as required at specified times. To ensure bedding packs are in place as ordered by customers on the day of arrival.
  • To welcome summer visitors to the developments, manage the issue/return of keys and essential flat information, and act as general point of contact for local information.
  • To communicate effectively with all University departments involved in the summer programme, including security, conference & lettings, maintenance and finance.
  • To be available at the developments to assist contractors involved in pre- planned maintenance and repair work at the end of the student leases and to ensure that this is properly timetabled in with the cleaning of flats before first arrivals.
  • This role may require some cleaning and bed making tasks to meet business requirements.
  • What are we looking for:

  • The successful candidates must be prepared to work a flexible work pattern and weekend working is essential.
  • The posts are live-in at the flat developments. Living on-site is an essential requirement but the accommodation will be rent-free.
  • You will enjoy dealing and communicating with people, be able to work on your own initiative but enjoy working as part of a team. During the set-up and draw-down of the flats the work will be physically demanding.
  • Attention to detail and excellent customer care skills such as reception duty experience are vital. These roles are essential to the successful operation of the summer letting project.
  • Please click here to see the full role description.

    Benefits we offer

  • Minimum 41 days holiday pro rata
  • Employer pension contribution of 20.8%
  • Professional learning and development opportunities
  • Discounted access to onsite gym memberships
  • Access to our benefits platform Vivup which includes huge range of discounts across the UK's major retailers, health care discounts and Cycle to Work (click here for more info)
  • Additional information

    Salary: £21,840 pro rata

    Closing date: 9 April 2024

    Interviews: 17 & 18 April 2024

    The University is committed to inclusion, demonstrated through our work in respect of our diversity awards and accreditations and hold Disability Confident, Career Positive and Stonewall Scotland Diversity Champion status. More details can be found here . We are a flexible Employer.

    Job details


    Vacation Letting Assistant - Full Time, Fixed Term


    Edinburgh Napier University


    United Kingdom


    March 23, 2024

    Application deadline

    April 09, 2024

    Job type



    Business and Economics

    About the employer

    Established in 1964, the Edinburgh Napier University is a publically-owned institution for higher education in Edinburgh, Scotland. Founded as Napier Technical College, the institution started operating with 800 students enrolled for courses like cabinet making, chemistry, engineering, and boat building.

    It was granted the university status in the year 1992 as Napier University. Institution's name was changed four times before it finally adopted the current title in 2009. Named after John Napier, the designer of the decimal point and logarithms, the university is affiliated to MillionPlus.

    The university has three campuses: Sighthill, Merchiston, and Craiglockhart. The Sighthill Campus serves more than 5,000 students and staff of the Schools of Applied Sciences and Health & Social Care. Facilities include life-like hospital wards, a clinical skills suite, sports science labs and [EN]GAGE sports center. The Craiglockhart Campus houses the law and business schools and buildings of Craiglockhart Hydropathic Hospital. It also incorporates an extensive library, two lecture auditoria, language, and multimedia labs.

    University's third campus in Merchiston is home to the Schools of Computing, Engineering and the Built Environment, Arts and Creative Industries. It also includes a 500-seater Computing Centre, a computer games lab, a newsroom, TV and radio studios, and State-of-the-art music studios. The university library renders a wealth of printed and digital resources for teaching, learning, and research. The residences are close to entertainment hubs, shopping complexes, and recreational centers. Also, they are well-connected to university campuses via public transport.

    The university has nearly 19,500 students studying with Edinburgh Napier across our three campuses in Edinburgh and through transnational education overseas. There are around 3,500 international students from 140 countries at the university. The academic structure of the university is divided into six specialist schools and Institutes of Research and Innovation. The university offers a plethora of programs in accounting, education, law, arts, applied sciences, engineering, business, tourism, management, health, social service, and computer science. It also extends a range of courses in creative studies such as graphic design, music, communication, publishing, filming, acting, and product design. Students can pursue different degree programs on-campus or online.

    Edinburgh Napier has academic partnerships with several universities in China, Singapore, Sri Lanka, Myanmar, and other countries of the world. These partnerships facilitate students and faculty exchange programs for enhanced learning and international exposure.

    The university maintains a comprehensive list of its alumni and takes pride in honoring their accomplishments. Notable names in the list are Shehzad Afzal (Screenwriter and Film Director), Alan Fisher (Al Jazeera's Senior Correspondent), Neil McIntosh (BBC Online's Managing Editor), Jim White (News Presenter), Kaberi Gain (Author), Jamie Mayer (Former Rugby Player), Jayne Baxter (Scottish Politician), Neil Poulton (Scottish Industrial Designer), Moray Callum (Automobile Designer), Tavish Scott (Scottish Politician), Kyle Traynor (Scottish Rugby Player), Catriona Shearer (Journalist), Amanda Hamilton (Entrepreneur and Broadcaster), Alex Salmond (Scottish Politician), El Mafrex ( Lyricist and Singer) and David Hamilton (Australian Tenor).

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