Posting Details

Position Information

Position Type Non Classified

Job Title Student Records Systems Programmer Classification Title Project Program Specialist Campus Location ASU Beebe Job Description

GENERAL DESCRIPTION OF POSITION

Reporting to the Registrar, the Student Records Systems Programmer provides leadership and technical expertise ensuring the accurate administration and maintenance of degree requirements in the Degree Works software. The Student Records Systems Programmer also oversees the administrative tools (Transit, Controller, and Composer) associated with the Degree Works software.

With the Certificates of Proficiency, Technical Certificates, and Associate Degrees, this position is responsible for updating and maintaining over 100 distinct degree programs each academic year that are separate components inside Degree Works. This position analyzes, codes (technical SQL-like computer programming language called “scribe”), modifies/adds degree programs in Degree Works in light of changes and as approved by the Curriculum Committee each academic year, and provides support to the Financial Aid Office through the oversight of CPoS functionality.

In addition to scribing degree requirements, the Student Records Systems Programmer works with IT staff on release management and related upgrades, tests and troubleshoots degree audits, enhancements, and new functionality, programs approved course waivers and substitutions, maintains and expands Degree Works functionality to provide campus constituents with innovative, powerful capabilities and reporting to support student success and academic progress, provides functional support to students, faculty, and staff, documents processes related to Degree Works, and conducts training workshops. The position also provides support for technical projects improving the services of the Office of the Registrar and assists with Banner beginning of term/end of term set up and general Banner troubleshooting.

The Student Records Systems Programmer will be cross-trained in various Office of the Registrar functions and provide backup support as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Analyze curriculum requirements; interpret and translate to scribe programming language. Perform advanced troubleshooting by analyzing and testing elements in Banner, Degree Works, Transit, Controller, and Composer. Evaluate and revise scribe as needed. Work collaboratively across the institution to develop innovations in Degree Works using the scribe programming language and Banner data. Configure settings and maintain tables in Controller; run Transit jobs and reports; perform localizations/system customizations in Composer. Manage access for campus users. Work collaboratively with Financial Aid personnel to support CPoS. Rigorously document existing maintenance and configuration processes.

Serve as the Degree Works subject matter expert. Serve as first point of contact for Degree Works inquiries. Monitor, test, and troubleshoot issues as they arise; creatively solve problems. Provide written documentation for Degree Works for students, faculty, advisors, and staff; conduct training workshops 3 – 4 times each semester.

Test and ensure stable functionality for upgrades/enhancements (approximately 3 – 4 releases per year). Work with IT staff to ensure that upgrades and testing are timed to minimize operational impact to the college community. Develop comprehensive test plans with various test scenarios. Verify the accuracy of the upgrades and system changes by testing degree audit processes.

Stay current with new releases and functionality of Degree Works by researching scribe techniques and participating in Ellucian Communities. Attend training sessions, webinars, and conferences to maintain current knowledge on new Banner and Degree Works releases.

Assist in reviewing Office of the Registrar current processes, evaluating, and implementing changes for improvement, especially as to how Banner and Degree Works data can be leveraged to support campus recruitment, retention, and success initiatives. Assist with Banner beginning of term/end of term set up and general Banner troubleshooting.

Perform any other related duties as required or assigned

Required Qualifications

Experience with academic programs and requirements, academic policies, academic advising, degree audits, and degree conferral is strongly preferred.

Associate's Degree in Math, Computer Programming, Computer Science, Management Information Systems, or Bachelor's degree with some computer related coursework from an appropriately accredited university, 2 years of related experience and or training, 7 to 11 months related management experience, or an equivalent combination of education and experience.

Preferred Qualifications Minimum Salary or Salary Range $36,000

Physical Activities

Stand occasionally

Walk occasionally Sit regularly Use hand to finger, handle, or feel frequently Reach with hands and arms frequently Climb or balance occasionally Stoop, kneel, crouch or crawl occasionally Talk or Hear regularly Taste or smell

Physical Exertion

Up to 10 pounds continuously

Up to 25 pounds Up to 50 pounds Up to 100 pounds More than 100 pounds

Vision Requirements

Does this position have any special vision requirements? Check all that apply. Close vision, Distance vision, Color vision, Peripheral vision, Depth perception, Ability to adjust focus

Posting Detail Information

Background Check Statement

This position will be subject to a pre-employment criminal, sex-offender registry background check. In cases where pre-determined, an additional financial/credit history/ background check may be required as well. Convictions that have been sealed or legally eradicated and misdemeanor convictions for which probation was completed and the case was dismissed, will be excluded. Disclosure does not constitute an automatic bar to employment. Factors such as dates of the offense, seriousness and nature of the violation, rehabilitation and position applied for will be taken into account.

Background Check Requirements Both ASU Beebe EEO Statement

Arkansas State University-Beebe shall provide equal opportunity for employment to all persons regardless of race, color, religion, sex, national origin, disability, age, or veteran status, and shall strive to achieve full and equal employment opportunity throughout our campuses for faculty and staff. Our goal is to foster a workplace community where individuals are valued for their diverse backgrounds and differences.

Posting Number NC1852014 Open Date 05/11/2023 Close Date Open Until Filled Yes Special Instructions to Applicants

NOTE: If you are a veteran, disabled veteran, or spouse of a deceased veteran and would like Veteran's Preference, we will need to see proof of status in order to grant that. Please see Veteran's Preference section of the application for specific proof.

Applicants for this position with ASU-Beebe must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States and with ASU-Beebe such as H1-B, F-1 (CPT/OPT), TN or any other status.

Supplemental Questions

Required fields are indicated with an asterisk ().

What is the highest level of education attained?

GED

High School Diploma

Associates Degree

Bachelors Degree

Masters Degree

PHD

How many months/years related work experience do you have?

Less than 1 year

1 to 2 years

3 to 4 years

5+ years

How many years related management experience do you have?

Less than 1 year

1 year

2 years

3 or more years

Documents Needed To Apply

Required Documents

Resume

Cover Letter

Unofficial Transcripts

Optional Documents

Other

Proof of Veteran's Preference