Douglas College

Douglas College

Senior Manager, Payroll Services and Systems

Canada

Closing in 17 days

Position Details

Position Information

Position Title Senior Manager, Payroll Services and Systems

Posting Number 02081SA Location New Westminster Campus Grade or Pay Level A - Pay Band 12 Salary Range Min: $96,164; Control Point: $128,219; Max: $141,041. Placement within a salary band is typically up to the Control Point based upon a review of skills, experience and internal equity. The College may place over the Control point in limited circumstances. Position Type Administration - Regular Posting Type Internal/External Regular/Temporary Regular Employment Type Full-Time Posting Category Administration Start Date 01/03/2024 End Date Day of the Week Mondays to Fridays Shift 8:30 am - 4:30 pm Work Arrangements

Regular hours of work are 8:30 am – 4:30 pm, Monday to Friday, however occasional evenings and weekends may be required. This position will be based at the New Westminster Campus. Occasional travel between Douglas College's locations as required.

Douglas College (DC) is committed to supporting a healthy work/life balance for Employees. As per the DC Administration Policy A70 Work from Home, College employees may be eligible to work from home on a part-time basis, subject to operational requirements and approval by their Responsible Administrator (RA).

What Douglas Offers

DO what you love. Be good at it. That's how Douglas College defines a great career. It's a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC's Top Employers. We love what we do. And we're looking for passionate, motivated people to join us in making one of Canada's best colleges even better.

The Role

The Senior Manager, Payroll Services and Systems has overall responsibility for the strategic leadership and direction for Douglas College's in-house payroll services. The Senior Manager reports to the Director, Finance. Reporting into this position includes the Manager, Payroll Services and Systems, a Payroll Supervisor and Payroll Specialists. Key responsibilities include the preparation of confidential, sensitive, accurate and timely reports to support decision making by the Senior Administration of the College.

The Senior Manager applies systems thinking to further develop and enhance upon payroll systems and services through opportunity identification and implementation. In doing so takes a leadership role for the unit to improve related business processes that cross College departments.

The Senior Manager participates in long range planning by developing a vision for the unit in alignment with the Douglas College Strategic Plan.

By keeping abreast of emerging topics and trends in the legislative environment that affect payroll and benefits, the Senior Manager is a collaborative strategic partner with Human Resources and Financial Services, offering a collaborative approach to amending business practices and change management.

Responsibilities

This position is accountable to the Director, Finance for:

Payroll Services

  • Oversee the payroll unit to ensures the College's compliance with federal and provincial legislation, government policy, and collective agreement provisions related to position responsibilities;
  • Identifies challenges with interpretation or implementation of collective agreement provisions and provides support in analyzing payroll and benefit costs for collective agreement bargaining. Brings problems to resolution in consultation with the Human Resources department;
  • Ensures current knowledge of technical developments in payroll legislation and practices; and
  • Coordinates the execution of payroll for the Administrator group. Ensures that remittances are made by the Manager, Payroll Services and Systems.
  • Payroll Information System

  • Along with the Director, Finance participates in the planning, developing, and implementing payroll information system that meet the information needs of the College; and
  • Protects the integrity of College financial and payroll data and to safeguard College assets by monitoring the system through the review of reports and design of internal controls. Is well versed and ensure compliance with the College's Information Integrity Policy.
  • Payroll Operations and Financial Planning

  • Through the Manager, Payroll, Services and Systems oversees the unit and ensures professional management of payroll operations ;
  • Develops reports, drafts policies and procedures that provide for planning and monitoring of College payroll and benefits costs. Monitors the unit's portion of the College budget. Monitors the payroll and benefits expenditures against budget. Takes appropriate actions on variances;
  • Ensures that the College's financial management policies, signing authorization and system of internal controls are strictly adhered to;
  • Works collaboratively with the Associate Director, Budgets and Planning in the preparation of the College's annual budgets and forecasts for payroll and benefits costs;
  • Prepares appropriate year end accruals, reconciliations and variance analysis for the external financial audit;
  • Provides comprehensive reports to meet the needs of Responsible Administrators; Carries out special management projects which may be confidential or highly sensitive in nature; and
  • Prepares monthly management reports, develops and reports on relevant key performance indicators (KPI's) for the organization.
  • Administration

  • Ensures the effectiveness and competence of the payroll team members in their areas of responsibility through selecting, developing, evaluating and disciplining direct and indirect reports, as needed. With the Director, Finance prepares workforce plans to meet current and anticipated future needs of the unit, including through human resource strategies that optimize staff roles and contributions;
  • Demonstrates leadership in Enterprise Risk Management, ensures the payroll team is well versed in their risk management responsibilities by performing operational risk assessments and developing risk mitigation plans. Maintains the unit's risk register;
  • Contributes to the development and annual updating of the unit's Business Continuity Plan. Ensures that the plan is reviewed and exercised;
  • Champions and inspires a team committed to the vision, goals and priorities of Douglas College, emphasizing the importance of inclusion, respect, equity and accessibility as integral components of all College operations, services and campuses;
  • Ensures the review and development of College policies and procedures to improve efficiencies in the delivery of quality services within and across departmental boundaries. Prepares payroll guidelines to ensure consistency of payroll services;
  • Ensure that the unit is well versed and in compliance with public sector privacy legislation. Responsible for the unit's adherence to the College's Records and Information Management Policy;
  • Ensures redundancy in core operational knowledge with the Manager, Payroll through professional development and cross training. Ensure that management's operational handbooks are kept current;
  • Maintains positive working relationships with Responsible Administrators and external stakeholders;
  • Represents the College with external auditors and regulatory bodies; and
  • Performs other related duties as required.
  • To Be Successful in this Role You Will Need

  • A Bachelor's degree in Accounting, Business Administration, professional accounting designation (CPA, Canada) and Certified Payroll Leadership Professional (PLP, Canada) designation.
  • A minimum of seven (7) years of in-house payroll services experience at a mid to senior management level in a public sector entity.
  • Minimum two (2) years of supervisory experience required in a unionized environment.
  • An equivalent combination of education, training and experience may be considered.
  • Demonstrated knowledge, ability and experience in the design, development, management and maintenance of data collection and payroll systems in a computerized environment. Ability to troubleshoot issues associated with payroll information systems.
  • Demonstrated management experience at a mid to senior level in a large complex business or post- secondary educational setting including experience in supervision and administrative management.
  • Demonstrated ability to make effective decisions within a collegial environment. Excellent interpersonal communications skills together with proven experience in resolving conflict.
  • Excellent written and verbal communication skills. Ability to write professional briefing notes and executive summaries.
  • Extensive knowledge of payroll regulations and issues of compliance.
  • Demonstrated ability to interpret and apply policies and regulations.
  • Demonstrated ability to model appropriate professional, ethical and collaborative behaviours consistent with the responsibilities of this position.
  • Excellent planning, organizational and administrative skills. Ability to work well under pressure in a deadline driven setting.
  • Experience in business workflow design and business process improvements.
  • Demonstrated Advanced Excel skills and strong analytical skills.
  • Link to Full Position Profile Equity Statement

    Douglas College is committed to fostering a diverse, inclusive and equitable learning and working environment. In support of this journey, we welcome all people to apply, including people from groups that are experiencing inequity, including, but not limited, to Indigenous Peoples, racialized or persons of colour, persons with mental or physical disabilities, persons who identify as women, and/or persons of marginalized sexual orientations, gender identities and expressions, and persons of all faith identities, age, marital status, and parental status.

    Needs a Criminal Records Check No

    Posting Detail Information

    Open Date 12/20/2023

    Close Date Open Until Filled Yes Special Instructions to Applicant Quick Link for Direct Access to Posting https: // www. douglascollegecareers.ca/postings/11681

    Supplemental Questions

    Required fields are indicated with an asterisk ().

    Documents Needed to Apply

    Required Documents

  • Resume
  • Cover Letter
  • References with Contact Information
  • Optional Documents

  • Transcripts and/or Credentials
  • Job details

    Title

    Senior Manager, Payroll Services and Systems

    Employer

    Douglas College

    Location

    Canada

    Published

    February 10, 2024

    Application deadline

    March 11, 2024

    Job type

    Administration/Managerment

    Field

    Business and Economics

    About the employer

    Douglas College, founded in the year 1970, is one of the largest public degree-granting colleges located in British Columbia, Canada. Douglas College offers degree and university courses in science and arts, programs in healthcare, business, arts, and human services. The institute boasts of two campuses, the main one in New Westminster and the other is the David Liam Campus suburban campus in Coquitlam as well as several smaller training centres in Surrey, Burnaby and Maple Ridge.

    The college provides both on-campus and off-campus housing options to the students. They have an extensive library with books and DVDs, articles, research help guides for the students. There is also a Douglas Open Repository, or DOOR, that is a collection of research and creative assets of the college.

    The campus also has a gym, a small box theatre and a large 300 seat proscenium theatre along with a lot of other recreational facilities. Douglas College has over 24,000 students enrolled, among which 17,000 are credit students and 8,500 continuing education students, and around 4210 are international students from 92 different countries. The academic staff consists of around 960 members.

    The college offers as many as 10 bachelor's degree programs in Applied Psychology Psychiatric Nursing, Physical Education and Coaching, Business Administration, Nursing, Therapeutic, Child and Youth Care, Recreation Performing Arts, Criminology and Social Work.

    The Douglas College has catered alumni that have excelled in their career paths. Some of the notable alumni of the Douglas college include poet Elizabeth Bachinsky, author Carleigh Baker for short story collection Bad Endings, businessman Frank Guistra, Gold medalist wrestler in Olympic, Daniel Igali, actor Adrian Holmes, and author Sky Lee.

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