Macquarie University

Macquarie University

Senior Executive Assistant


Closing in 5 days


• Salary: From $104,726 to $113,545 (HEW Level 7), plus 17% employer's superannuation and annual leave loading • Full-time, continuing position • High performing team / hybrid working environment


The Faculty of Science & Engineering (FSE) is seeking a proactive and skilled Senior Executive Assistant to provide executive administrative and operational support to the Faculty Executive Dean.

Working as part of a professional team and reporting to the Faculty Executive Director, you will ensure the smooth running of the faculty portfolio and:

  • Act as the Executive's point of contact, analysing and actioning requests to prioritise urgent and often sensitive matters, and taking decisive action to facilitate the optimal use of the Executive's time

  • Manage the administration functions associated with the application and implementation of university policies and procedures across the faculty to ensure they are embedded and operating as intended

  • Prepare, review, and manage all communications issued from the Executive Dean's desk to support the achievement of business requirements

  • Research, analyse, collate, and prepare reports to support opportunities to enhance informed decision making, planning and efficiency

  • In partnership with key stakeholders, coordinate projects, programs, and services that impact the Faculty

  • Lead continuous improvement of relevant operational processes, standards, and procedures to ensure operational tasks are performed reliably and consistently

  • Contribute to the development of administrative capability, including knowledge sharing and coaching for executive support staff across the University

  • About You

    You will be a proactive and high performing individual with the capability to build, develop and maintain strong relationships with staff at all levels of the organisation. You will bring your own extensive planning, administrative and operational expertise along with the demonstrated ability to interpret and apply your existing knowledge of Higher Education to the delivery of service, support and projects and to advice others in the implementation of these.

    You will possess strong analytical and problem-solving skills and be known for your sound judgement and considered approach to decision making. You will possess the ability to articulate and communicate information and advice effectively to different audiences and will be skilled at negotiating and facilitating the achievement of organisational goals. You will be comfortable with complexity and known for your ability to maintain confidentially and deal with sensitive matters discretely.

    About Us

    The Faculty of Science and Engineering is a young and dynamic faculty driven by the spirit of discovery. Here we nurture the next generation of science and technology innovators. From a handful of students on the University's first day, the Faculty now serves over 8,000 students across all our courses.

    Macquarie is a university engaged with the real and often complex problems and opportunities that define our lives. Since our foundation 59 years ago, we have aspired to be a different type of university. Over the years, we've grown to become the centre of a vibrant local and global community. Connect with us today.

    To Apply

    To be considered for this opportunity, please apply online by submitting your CV and a separate (2-page maximum) cover letter that outlines how you meet the following selection criteria:

  • Bachelor's degree or qualification and extensive administrative/operational experience coupled with demonstrated experience in Higher Education (experience in science and/or engineering will be highly regarded)

  • Strong service ethic including excellent communication skills (both verbal and in writing) and a track record of enhancing portfolio reputation through superior service delivery at executive level

  • Demonstrated track record providing advice on a range of policies and procedures, including the interpretation and application of these across a complex faculty or portfolio

  • A considered, analytical, and creative approach to problem-solving

  • Excellent collaboration, influencing and negotiation skills, including the ability to develop and maintain relationships with a diverse range of stakeholders both internal and external to the university

  • Demonstrated track record of dealing with sensitive or confidential matters with empathy and discretion

  • Strong organisational and time management skills including the ability to undertake complex planning and manage multiple competing priorities

  • This position requires a criminal history check

    Position Enquiries: Emma Hastings, Executive Officer at [email protected]

    General Enquiries : Katherine Rodionoff, HR Consultant at [email protected]

    Applications Close: Monday, 2 October 2023 at 11:59pm (AEST)

    If you're already part of the Macquarie Group (MQ University, U@MQ, MQ Health, MGSM), you'll need to apply through your employee Workday account. To apply for this job: Login to Workday and go to the Careers App > Find Jobs.

    Applications Close:

    02/10/2023 11:59 PM

    Diversity and Inclusion

    Innovation and ingenuity thrive at Macquarie University when diversity, equity and inclusion take centre stage. At the University, we embrace a culture where diversity of background, experience and perspective are fundamental to our success.

    We do not discriminate on gender identity, age, culture, disability, sexuality, Indigeneity, family and caring responsibilities or religion. See our journey towards leadership in Equity, Diversity and Inclusion in Higher Education.

    Flexible Work

    At Macquarie, we believe by providing flexibility in when, where and how work is done, we can support our staff to manage their personal commitments, while optimising their work performance and contributions to the University. See how we lead in flexible work to enable an outcome focused and inclusive workplace. To learn more about our culture and hiring process, explore our Candidate Resource Hub.

    Job details


    Senior Executive Assistant


    Macquarie University




    September 18, 2023

    Application deadline

    October 02, 2023

    Job type




    About the employer

    Established in 1964, Macquarie University is a public university located in the suburbs of Macquarie Park in Sydney, Australia. The establishment of the university marked a bold step towards transforming the otherwise traditional education system that was prevalent in Australia. The institution offers several facilities and services to students and is ranked among the leading universities globally.
    The university has a total student enrolment of 40,209 students of which 27,795 students belong to full-time programs and 12,414 belong to part-time programs. The university saw a total of 8,641 international admissions and 31,568 domestic student enrollments for the last academic year (2019-20).

    A vibrant hub for students, researchers, and teachers, all work towards pursuing a common goal of a brighter future. Macquarie University has been ranked among the top 1% of universities in the world by QS World University Rankings, 2020. Considered one of the top universities in Australia, the university has been on the ninth position for Australia for employability (QS Graduate Employability Rankings, 2020), producing graduates that are among the most sought after professionals in the world.

    Spanning across 126 acres of land, the university provides an extensive range of courses for students to choose from. The Faculty of Business, The Faculty of Education, The Faculty of Engineering, The Faculty of Law, The Faculty of Science, The Faculty of Medicine and Health, The Faculty of Arts and Social Sciences, The Faculty of Information Technologies, The Faculty of Languages and Linguistics, The Faculty of Media, Communications and Performing Arts, The Faculty of Psychology and Cognitive Science and The Faculty of Security, Intelligence and Criminology offer various courses and research degrees for both undergraduate as well as graduate studies.

    The university has several accommodation options for its students to choose from. Students can select their hall of residence according to their preferences and would not face any inconvenience during their stay in the city. Amenities at Macquarie University campus include a Bookshop, Counselling Services, Cafes, Medical Clinic, Pharmacy, and a Private Hospital along with other facilities. The university is situated at a prime location and has the availability of most resources, students would require around its premises.

    The University also offers excellent sports facilities to students which are considered to be one of the greatest in the country. The Sports and Aquatic Centre located at the university has swimming pools, health clubs, basketball and squash courts, and even a martial arts area for students to indulge in.

    To promote global higher education, Macquarie University awards scholarships to the tune of $6 million. Scholarships are awarded on the basis of academic merit, diversity, leadership capabilities, financial hardship, and/or key achievements such as sports and voluntary experience. The university has one of the most substantial scholarship programs in Australia, providing several opportunities each year to international students to undertake studies at the university.

    Ranked among the safest cities in the world, Sydney is an ideal study destination for students from all across the world. The university takes the safety of its students very seriously and has security personnel posted within the campus walls.

    Some of the notable alumni of Macquarie University are Chris Lilley - Australian comedian, Rob Oakeshott - Member of the Australian House of Representatives, Tania Mihailuk - Member of the New South Wales Legislative Assembly, Adam Hills - Australian comedian, Murray Cook - Australian musician, Greg Page - Australian singer, Lauren Jackson - Australian basketball player and Anthony Field - Australian musician among many others.

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