Posting Details

I. JOB OVERVIEW

Job Description Summary:

The Columbian College of Arts and Sciences (CCAS) is the intellectual and creative backbone of the university, a place where the arts, the humanities, the social sciences, and the natural sciences come together to form a nexus of ideas and opportunity. As a leader among the nation's liberal arts institutions because of an innovative curriculum that emphasizes perspectives, analyses, and communication, undergraduate students are equipped with the competencies needed to be effective and responsible citizens of the 21st Century.

The Columbian College of Arts and Sciences is currently recruiting for an integral position within the college. The Senior Administrative Assistant will provide administrative support to the Associate Dean for Research and Strategic Initiatives within CCAS, and serve as the first point of contact for people reaching out to the college via telephone, email, or in person, directing them to the person or facility best suited to their needs.

This experienced administrative support position provides enhanced administrative support to one or more individuals. This position coordinates schedules and maintains calendar(s) for assigned staff, regularly prioritizing and arranging meetings, conferences and appointments. This role also typically monitors and assists with the budget preparation and record keeping, maintains and reconciles P-cards for departmental, institutional or work unit accounts, and anticipates and prepares background materials as needed. This position may compose reports related to status of department budgets or project funding requirements, and ensures compliance with sponsor and federal expenditure guidelines. The position typically monitors and approves travel, procurement, conference, honoraria, consultant, and other expenses associated with department needs and sponsored projects.

Responsibilities Include:

• Welcomes faculty, students, alumni, guests and prospective students to the Office of the Dean both in person as well as by phone

• Assists with various office tasks and in keeping the Associate Deans on track during their daily schedule by escorting visitors, guests to conference rooms, announcing visitors, etc. Also directs visitors to appropriate offices for assistance as needed.

• Provides administrative support to the office, in particular to the Associate Dean for Research & Strategic Initiatives, filing, expense reporting, minute taking, and managing conference room space/scheduling, and all other tasks associated with meetings and events.

• Assists with office technology (computer, scanner, and copier).

• Provides administrative support for internal grant proposal management and maintaining a record of cost-sharing agreements for grant awards

• Assists with the preparation and dissemination of the CCAS Research Update

• Provides logistical supports for meetings and events hosted by the Associate Dean for Research, including, but not limited to WoW Talks, grant workshops, Research Advisory Committee, and others.

• Performs other duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications:

Qualified candidates will hold a high school diploma/GED plus 3 years of relevant professional experience, or, a Bachelor's degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications: Typical Hiring Range Commensurate with Experience. How is pay for new employees determined at GW?

II. JOB DETAILS

College/School/Department: Columbian College of Arts & Sciences (CCAS) Family Administration Sub-Family Administrative / Operations Stream Service and Support Level Level 3 Full-Time/Part-Time: Full time -> FTE 1.00 Hours Per Week: 40 Work Schedule: Monday-Friday, 8:30 AM - 5:30 PM Will this job require the employee to work on site? Yes Employee Onsite Status On-campus (in person) Telework: No Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants:

Employer will not sponsor for employment Visa status

Internal Applicants Only? No Posting Number: S012120 Job Open Date: 05/10/2023 Job Close Date: If temporary, grant funded or limited term appointment, position funded until:

Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement:

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

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