University of Queensland

University of Queensland

Scholarships and Grants Coordinator - Faculty of EAIT



  • Faculty of Engineering, Architecture and Information Technology

  • Join a university ranked in the world's top 50

  • Broaden your career within one of QLD's largest employers

  • Full time, Permanent position

  • Sponsorship is not available

  • Based at St Lucia Campus

  • About UQ

    As part of the UQ community, you'll have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

    Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you'll have the opportunity to contribute to activities that have a lasting impact on our community.

    Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

  • 26 weeks paid parental leave or 14 weeks paid primary caregiver leave

  • 17% superannuation contributions

  • 17.5% annual leave loading

  • Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight

  • Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family

  • On campus childcare options

  • Cheap parking (from just $5 a day)

  • Salary packaging options

  • About This Opportunity

    We are seeking a Scholarships and Grants Coordinator to coordinate the implementation, reporting and ongoing administration of the Faculty's scholarships and prizes. The role is also responsible for providing high quality information and advice relating to the Faculty's financial awards, including bursaries and scholarships, to current students and UQ staff, including eligibility, application, selection, compliance and reporting.

    Key responsibilities will include:

  • Provide high level administrative assistance, advice and support during the application, assessment, selection and award processes for UQ scholarships and prizes.

  • Administer undergraduate and postgraduate coursework financial awards (i.e., prizes, scholarships, bursaries).

  • Draft scholarship rules and guidelines in line with new and/or modified programs.

  • Provide written and oral information/advice regarding awards, major scholarship programs to current and prospective students, staff, and other clients.

  • Develop and provide specialist reports relating to the Faculty's scholarships, as requested, via interrogation of multiple systems.

  • Monitor the ongoing eligibility of award recipients, including the requirement to show cause, and maintaining and updating information on SI- net.

  • Manage feedback and enquiries from student, and other stakeholders.

  • Draft content for publications and update web information relating to scholarships.

  • Take part in and advise on award outreach efforts, including targeted events.

  • Provide management to Faculty Scholarships support staff when applicable.

  • This is a full-time (36.25 hours), continuing position.

    At HEW level 6, the full-time equivalent base salary will be in the range $84,871.95 - $91,158.90, plus a generous super allowance of up to 17%. The total FTE package will be up to $99,300.18 - $106,655.91 annually.

    About You


  • Completion of a degree with subsequent relevant experience or experience or an equivalent combination of relevant experience and/or education/ training.

  • High level skills in interpreting and applying rules, policies, and procedures in complex situations.

  • High-level organisational, planning, record-keeping, and time management skills.

  • Demonstrated ability to prioritise own and others workload, as well as the ability to show initiative and use problem-solving skills.

  • Demonstrated ability to communicate effectively with senior staff, students, prospective students and external organisations.

  • High level of computer proficiency with software packages and enterprise systems.

  • High level accuracy and excellent attention to detail.

  • Desirable

  • Experience with administration of scholarships and/or prizes in a higher education institution or similar environment.
  • In addition, the following mandatory requirements apply:

  • Work Rights: You must have unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment.

  • Background Checks: All final applicants for this position may be asked to consent to a criminal record check. Please note that people with criminal records are not automatically barred from applying for this position. Each application will be considered on its merits.

  • Questions?

    For more information about this opportunity, please contact Mrs Kristen Pavasovic. For application queries, please contact [email protected] stating the job reference number (below) in the subject line.

    Want to Apply?

    All applicants must upload the following documents in order for your application to be considered:

  • Cover letter addressing the ‘About You' section

  • Resume

  • Other Information

    At UQ we know that our greatest strengths come from our diverse mix of colleagues, this is reflected in our ongoing commitment to creating an environment focused on equity, diversity and inclusion. We ensure that we are always attracting, retaining and promoting colleagues who are representative of the diversity in the broader community, whether that be gender identity, LGBTQIA+, cultural and/or linguistic, Aboriginal and/or Torres Strait Islander peoples, or people with a disability. Accessibility requirements and/or adjustments can be directed to [email protected]

    If you are a current employee (including casual staff and HDR scholars) or hold an unpaid/affiliate appointment, please login to your staff Workday account and visit the internal careers board to apply for this opportunity. Please do NOT apply via the external job board.

    Applications close on Sunday, 26 November 2023 at 11.00pm AEST (Job Reference Number - R-31002).

    Job details


    Scholarships and Grants Coordinator - Faculty of EAIT


    University of Queensland




    November 13, 2023

    Application deadline

    November 26, 2023

    Job type



    Computer Science,Engineering

    About the employer

    The University of Queensland (UQ) is one of Australia’s leading research and teaching institutions. UQ strive for excellence through the creation, preservation, transfer and application of knowledge. For more than a century, this university has educated and worked with outstanding people to deliver knowledge leadership for a better world.

    Since it was founded in Brisbane in 1909, UQ has provided exceptional study experiences, research excellence and collaborative partnerships, coupled with an unforgettable lifestyle and stunning climate, to deliver knowledge leadership for a better world. With 3 campuses and more than 40 teaching and research sites, UQ is the perfect place to teach, research and study. Take advantage of the extensive UQ features including the largest research library in Queensland, hundreds of quality study spaces, several museums, a theatre, 11 college residences, and magnificent sporting facilities, such as swimming pools, tennis, basketball and volleyball courts, sports fields, Olympic-standard running tracks, and gymnasiums.

    Our high-quality range of around 390 undergraduate and postgraduate programs is one of the most comprehensive in Australia, providing students with the latest and most advanced disciplinary knowledge and industry placements informed by UQ’s world-leading research. UQ’s 6 faculties, 8 globally recognised research institutes and 100+ research centres attract an interdisciplinary community of more than 2,000 scientists, social scientists and engineers, who continue UQ’s tradition of research leadership.

    As you enjoy Queensland’s stunning campuses and climate, you can also make the most of the University’s proximity to many natural wonders – including beautiful beaches, lush rainforests, outback deserts, the Great Barrier Reef, as well as the largest sand island in the world – and visit stunning tourist attractions within an hour’s drive, such as the Gold and Sunshine Coasts, Byron Bay, Lone Pine Koala Sanctuary, and the world-famous ‘Australia Zoo’. Within Australia, Brisbane is renowned as a friendly and affordable city, with plenty of dining and entertainment attractions, and was ranked by The Economist Intelligence Unit’s 2019 Global Liveability Index as the world’s 18th most liveable city, achieving a perfect score for education and healthcare.

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