University of Oxford

University of Oxford

Research Group Assistant

Research Group Assistant

Mathematical Institute, Andrew Wiles Building, Radcliffe Observatory Quarter, Woodstock Road, Oxford OX2 6GG

About the role

We are seeking to appoint an enthusiastic and well-organised PA/EA to join us in the role of Research Group Assistant on a fixed-term, full-time basis. Although this post is based at the Mathematical Institute, the department will consider applications to work remotely during part of your week.

As Research Group Assistant, you will provide PA and administrative support to our Geometry, Logic, Mathematical Physics and Topology Research Groups. You can find out more about our areas of research here; https: // www.

You will deliver diary management, complex travel arrangements, support with expenses, and deal appropriately with varied and complex queries, sometimes of a highly confidential nature, on behalf of the Heads and other members of the research groups, including academics, research staff and students.

You will have a proven ability to develop good working relationships with a variety of people both within and outside the University. We will expect you to work with minimum supervision, and to use your initiative to prioritise competing demands effectively, particularly when senior academic staff are away.

You will also support colleagues across the Research Group Assistant team, assisting during busy periods, greeting visitors, or providing cover during periods of absence.

About you

We are looking for candidates who have a proven ability to develop good working relationships with a wide variety of people, alongside first-rate organisation and prioritisation skills. You will have experience of diary management, including making complex travel arrangements, and a good understanding of general administrative practices and procedures.

You will be able to work independently to manage demanding and varied workload, prioritising your time and work effectively. You will have the ability to draft correspondence minutes and reports; excellent IT skills; and experience of financial administration.

We proudly hold a departmental Athena SWAN Silver Award and an institutional Race Equality Charter Bronze Award, which guide our progress towards advancing racial and gender equality. As part of our strategic aim to improve staff equality and diversity, we would particularly welcome applications from BME candidates, who are currently under-represented in positions of this type within the department.

What We Offer

As an employer, we genuinely care about our employees' wellbeing and this is reflected in the range of benefits that we offer including:

• An excellent contributory pension scheme

• 38 days annual leave

• A comprehensive range of childcare services

• Family leave schemes

• Cycle loan scheme

• Discounted bus travel and Season Ticket travel loans

• Membership to a variety of social and sports clubs

This role also offers the opportunity for hybrid working, and the team are open to discussing a working pattern that works for you.

Application Process

If you would like to discuss the role and the department in more detail, please contact Ali Goodall, Head of Faculty Services & HR, via email: [email protected]. Informal enquiries regarding the application process should be directed to the Recruitment Coordinator (email: [email protected]), quoting vacancy reference 171786.

Applicants should read the job description document before writing their application. You will be required to upload a supporting statement, setting out how you meet the selection criteria, a curriculum vitae and the names and contact details of two referees as part of your online application.

Applications for this vacancy are to be made online. To apply for this post and for further details, including the job description and selection criteria, please click on the links below.

Only applications received before 12:00 noon UK time on Monday 15th of April 2024 can be considered.

Contact Person : Ginger Jansen Vacancy ID : 171786 Contact Phone : 01865273547 Closing Date & Time : 15-Apr-2024 12:00 Pay Scale : STANDARD GRADE 5 Contact Email : [email protected] Salary (£) : £28,759 - £33,966 per annum

Job details


Research Group Assistant


University of Oxford


United Kingdom


March 23, 2024

Application deadline

April 15, 2024

Job type




About the employer

The University of Oxford is the oldest university in the English-speaking world, and is actually so ancient that its founding date is unknown – though it is thought that teaching took place there as early as the 11th century. It’s located in and around the medieval city center of Oxford, dubbed “the dreaming city of spires” by the 19th century poet Matthew Arnold, and comprises 44 colleges and halls as well as the largest library system in the UK. 

There are 22,000 students at Oxford in total, around half of whom are undergraduates, while 40 per cent are international students. A quarter of the city of Oxford’s residents are students, giving the city the youngest population in the UK. 

The University of Oxford does not have a main campus, its buildings and facilities instead being scattered around the medieval city center. Its colleges each have a distinctive character and traditions often dating back centuries. Colleges are self-governing institutions to which students usually apply directly. There are four academic divisions within Oxford University: Humanities, Mathematical, Physical and Life Sciences; Medical Sciences; and Social Sciences. The university’s particular strength is the sciences, and it is ranked number one in the world for medicine.

Oxford is a youthful and cosmopolitan city with plenty to see and do. There are dozens of historic and iconic buildings, including the Bodleian Libraries, Ashmolean Museum, Sheldonian Theatre, the cathedral, and the colleges themselves.  Students can choose to spend their time studying or avail themselves of the many extracurricular activities available. There’s a strong musical life at Oxford, with clubs and societies spanning all genres, from jazz, through to classical and folk. Oxford is also ranked highly for sport, with its top rowers taking part every year in the world-famous boat race with the University of Cambridge on the River Thames. Drama lovers are also well catered for, with one of the largest and most vibrant university drama scenes in the country.

Oxford has an alumni network of over 250,000 individuals, including more than 120 Olympic medalists, 26 Nobel Prize winners, seven poets laureate, and over 30 modern world leaders (including Bill Clinton, Aung San Suu Kyi, Indira Ghandi and 26 UK Prime Ministers). 

It has a friendly rivalry with Cambridge for the title of best university in the UK and is regularly ranked as being one of the top three universities in the world. Notable Oxford thinkers and scientists include Tim Berners-Lee, Stephen Hawking and Richard Dawkins.

Similar jobs

Recent blogs