University of Stirling

University of Stirling

Research Administrator

United Kingdom

Closing in 3 days

Research Administrator Apply Post Details

Part time (70% FTE) Fixed term for 34 months

Grade5 £25,138-£27,979 p.a. pro-rata

The closing date for applications is midnight on Sunday 10 December 2023.

There is an expectation that work will be undertaken in the UK.

This role is not eligible for sponsorship. Applicants require to have existing right to work in the UK.

The University of Stirling recognises that a diverse workforce benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers and welcome applications from those who would contribute to further diversification of our staff and ensure that equality, diversity and inclusion is woven into the substance of the role. We strongly encourage applications from people from diverse backgrounds including gender, identity, race, age, class, and ethnicity.

The Post

SHARPS2 Research Administrator (Grade 5) - Salvation Army Centre for Addiction Services and Research (SACASR)

Terms of role: 25.2 hours/week (70% FTE), fixed term for 34 months from 1 st April 2024 to 31st January 2027.

The post-holder will work closely with Professor Tessa Parkes (Stirling study primary investigator (PI)) and Dr Hannah Carver (Stirling trial manager), to support the day-to-day administration of the study, including supporting the trial manager with management of the trial, organising team meetings, project travel, liaising with team members, and monitoring the study budget. They will also liaise closely with the research team members from the Trials Unit (CHaRT) at the University of Aberdeen who are co-leading the study.

Please ensure that your letter of application clearly states how your skills, qualifications, knowledge, and experience closely meet the essential and desirable criteria. Please limit your CV to no more than 4 pages and ensure that it clearly evidences the points made on the letter of application. No other files or documents will be accepted as part of the application i.e. published papers. This includes no other web based text. Due to the volume of applications commonly received, the recruitment panel are unlikely to shortlist any applications that do not submit materials in the way requested above.

Informal enquiries can be made to Professor Tessa Parkes, via email: [email protected]

Description of Duties
  • Supporting the study leads and wider research team to deliver the study in accordance with the terms of the grant
  • Responsibility for administrative and secretarial activities, to ensure the efficient set-up and conduct of the trial
  • Working closely with a wide and diverse, including geographically, project team to ensure the successful day-to-day management of the trial
  • Responsibility for organising and note taking of meetings with the trial team and other stakeholders
  • Providing administrative support to the Study Advisory Group and Experts by Experience group (organising meetings, note taking, payments etc.)
  • Organising travel for team members, Study Advisory Group and Experts by Experience group members as required
  • Monitoring and processing budgetary information for the study in line with university financial regulations
  • Supporting the PI/trial manager and team to maintain and up-date a trial risk-register
  • Supporting the PI/trial manager to maintain and up-date the trial ‘Masterfile'
  • Supporting the PI/trial manager with documentation required for trial sites and ‘site-specific files'
  • Supporting the research team with data management and storage, including entry of research data into a central research database, generating data queries and data checking to ensure a complete and accurate data-set
  • Liaising with the University of Aberdeen site regarding study databases, as needed
  • Creating and maintaining trial contact lists for study team and sites in line with data protection legislation
  • Assisting trial team with the development of study documentation
  • Supporting the development of, and maintaining, the trial website and social media communications
  • Supporting study team with administrative duties relating to study outputs and dissemination
  • Undertaking personal development in skill areas related to the post
  • Undertaking any other duties and responsibilities, commensurate with the grade of the post, as directed by the study leads
  • Essential Criteria
  • Minimum of an HND level qualification, preferably in an administration- related subject area, or equivalent experience
  • Strong administration background in the project / research management environment, with the ability to multi-task and prioritise activities to achieve deadlines
  • Excellent communication skills, both verbally and written
  • Demonstrative experience of using a range of relevant IT and financial management packages
  • Excellent planning, organisational, and budget management skills, with an eye for detail and ability to prioritise a demanding workload in a pressurised environment
  • Ability to foster good relationships with a diverse set of colleagues and be diplomatic at all times including when under pressure
  • Ability to work independently and with initiative but to also effectively and collaboratively as part of a team
  • Be highly motivated, solution-focused, and able to problem-solve, with a ‘can-do' attitude
  • No financial links to the alcohol or tobacco industry
  • Desirable Criteria
  • Experience of working on multi-site research studies
  • Project management qualification
  • Experience of working within Higher Education or research/trial settings
  • The University

    The University of Stirling is committed to providing education with a purpose and carrying out research which has a positive impact on communities across the globe – addressing real issues, providing solutions, and helping to shape society. Stirling is 4th in Scotland and 43rd in the UK for research impact, with 87% of its research having an outstanding or very considerable impact on society – and more than 80% rated either world leading or internationally excellent (Research Excellence Framework 2021).

    The University of Stirling is ranked among the top 30 UK universities for student satisfaction (National Student Survey) and top 30 in the UK for postgraduate student experience (Postgraduate Taught Experience Survey), and has an overall five-star rating in the QS Stars University Ratings.

    More than 17,000 students study with the University of Stirling globally, with over 140 nationalities represented on its scenic central Scotland campus alone. The University – also home to 1,700 staff – is ranked first in the UK and top three in the world for its campus environment (International Student Barometer 2022, wave two). Ranked first in the UK and top five in the world for its sports facilities (International Student Barometer 2022, wave two), Stirling is Scotland's University for Sporting Excellence. Its world-class facilities provide the perfect training environment for the University's sports scholars – many of whom compete at the highest level, including at the Olympics and Commonwealth Games – and for students, staff, and the wider community.

    The University has twice been recognised with a Queen's Anniversary Prize – the first for its Institute for Social Marketing and Health (2014) and the second for its Institute of Aquaculture (2019).

    The University is a signatory to the £214 million Stirling and Clackmannanshire City Region Deal and a central partner of the Forth Valley University College Health Partnership. www. stir.ac.uk @stiruni

    Job number

    FAC01872

    Contract Type

    Fixed Term Contract

    Posting End Date

    10-Dec-2023

    Location:

    Stirling Campus

    Grade

    Grade5 £25,138-£27,979 p.a.

    Faculty/Service

    Faculty of Social Sciences Post Details

    Part time (70% FTE) Fixed term for 34 months

    Grade5 £25,138-£27,979 p.a. pro-rata

    The closing date for applications is midnight on Sunday 10 December 2023.

    There is an expectation that work will be undertaken in the UK.

    This role is not eligible for sponsorship. Applicants require to have existing right to work in the UK.

    The University of Stirling recognises that a diverse workforce benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers and welcome applications from those who would contribute to further diversification of our staff and ensure that equality, diversity and inclusion is woven into the substance of the role. We strongly encourage applications from people from diverse backgrounds including gender, identity, race, age, class, and ethnicity.

    The Post

    SHARPS2 Research Administrator (Grade 5) - Salvation Army Centre for Addiction Services and Research (SACASR)

    Terms of role: 25.2 hours/week (70% FTE), fixed term for 34 months from 1 st April 2024 to 31st January 2027.

    The post-holder will work closely with Professor Tessa Parkes (Stirling study primary investigator (PI)) and Dr Hannah Carver (Stirling trial manager), to support the day-to-day administration of the study, including supporting the trial manager with management of the trial, organising team meetings, project travel, liaising with team members, and monitoring the study budget. They will also liaise closely with the research team members from the Trials Unit (CHaRT) at the University of Aberdeen who are co-leading the study.

    Please ensure that your letter of application clearly states how your skills, qualifications, knowledge, and experience closely meet the essential and desirable criteria. Please limit your CV to no more than 4 pages and ensure that it clearly evidences the points made on the letter of application. No other files or documents will be accepted as part of the application i.e. published papers. This includes no other web based text. Due to the volume of applications commonly received, the recruitment panel are unlikely to shortlist any applications that do not submit materials in the way requested above.

    Informal enquiries can be made to Professor Tessa Parkes, via email: [email protected]

    Description of Duties
  • Supporting the study leads and wider research team to deliver the study in accordance with the terms of the grant
  • Responsibility for administrative and secretarial activities, to ensure the efficient set-up and conduct of the trial
  • Working closely with a wide and diverse, including geographically, project team to ensure the successful day-to-day management of the trial
  • Responsibility for organising and note taking of meetings with the trial team and other stakeholders
  • Providing administrative support to the Study Advisory Group and Experts by Experience group (organising meetings, note taking, payments etc.)
  • Organising travel for team members, Study Advisory Group and Experts by Experience group members as required
  • Monitoring and processing budgetary information for the study in line with university financial regulations
  • Supporting the PI/trial manager and team to maintain and up-date a trial risk-register
  • Supporting the PI/trial manager to maintain and up-date the trial ‘Masterfile'
  • Supporting the PI/trial manager with documentation required for trial sites and ‘site-specific files'
  • Supporting the research team with data management and storage, including entry of research data into a central research database, generating data queries and data checking to ensure a complete and accurate data-set
  • Liaising with the University of Aberdeen site regarding study databases, as needed
  • Creating and maintaining trial contact lists for study team and sites in line with data protection legislation
  • Assisting trial team with the development of study documentation
  • Supporting the development of, and maintaining, the trial website and social media communications
  • Supporting study team with administrative duties relating to study outputs and dissemination
  • Undertaking personal development in skill areas related to the post
  • Undertaking any other duties and responsibilities, commensurate with the grade of the post, as directed by the study leads
  • Essential Criteria
  • Minimum of an HND level qualification, preferably in an administration- related subject area, or equivalent experience
  • Strong administration background in the project / research management environment, with the ability to multi-task and prioritise activities to achieve deadlines
  • Excellent communication skills, both verbally and written
  • Demonstrative experience of using a range of relevant IT and financial management packages
  • Excellent planning, organisational, and budget management skills, with an eye for detail and ability to prioritise a demanding workload in a pressurised environment
  • Ability to foster good relationships with a diverse set of colleagues and be diplomatic at all times including when under pressure
  • Ability to work independently and with initiative but to also effectively and collaboratively as part of a team
  • Be highly motivated, solution-focused, and able to problem-solve, with a ‘can-do' attitude
  • No financial links to the alcohol or tobacco industry
  • Desirable Criteria
  • Experience of working on multi-site research studies
  • Project management qualification
  • Experience of working within Higher Education or research/trial settings
  • The University

    The University of Stirling is committed to providing education with a purpose and carrying out research which has a positive impact on communities across the globe – addressing real issues, providing solutions, and helping to shape society. Stirling is 4th in Scotland and 43rd in the UK for research impact, with 87% of its research having an outstanding or very considerable impact on society – and more than 80% rated either world leading or internationally excellent (Research Excellence Framework 2021).

    The University of Stirling is ranked among the top 30 UK universities for student satisfaction (National Student Survey) and top 30 in the UK for postgraduate student experience (Postgraduate Taught Experience Survey), and has an overall five-star rating in the QS Stars University Ratings.

    More than 17,000 students study with the University of Stirling globally, with over 140 nationalities represented on its scenic central Scotland campus alone. The University – also home to 1,700 staff – is ranked first in the UK and top three in the world for its campus environment (International Student Barometer 2022, wave two). Ranked first in the UK and top five in the world for its sports facilities (International Student Barometer 2022, wave two), Stirling is Scotland's University for Sporting Excellence. Its world-class facilities provide the perfect training environment for the University's sports scholars – many of whom compete at the highest level, including at the Olympics and Commonwealth Games – and for students, staff, and the wider community.

    The University has twice been recognised with a Queen's Anniversary Prize – the first for its Institute for Social Marketing and Health (2014) and the second for its Institute of Aquaculture (2019).

    The University is a signatory to the £214 million Stirling and Clackmannanshire City Region Deal and a central partner of the Forth Valley University College Health Partnership. www. stir.ac.uk @stiruni

    Job details

    Title

    Research Administrator

    Employer

    University of Stirling

    Location

    United Kingdom

    Published

    November 17, 2023

    Application deadline

    December 10, 2023

    Job type

    Administration/Managerment,Research

    Field

    Computer Science,Business and Economics,Mathematics,Social Science

    About the employer

    The University of Stirling, established in 1967 through a royal charter, is a reputable public university in Stirling, Scotland. Lord Lionel Robbins, an acclaimed economist, was the university's first chancellor. Students can pursue both bachelor’s and master’s level programmes at the university's five faculties. The programmes cover diverse areas of education like accountancy, biology, business, computer science, creative writing, media, and politics. The university received accreditation from the Association of MBAs (AMBA) and is affiliated to the Association of Commonwealth Universities (ACU). Notably, the university received five stars (the highest rating) in the university rankings given by QS World under five categories, including employability, teaching, inclusiveness, facilities, and internationalization, in 2016. It was also amongst the twenty institutes that were awarded the Queen's Anniversary Prize in 2014. Further, The Which University Student Survey recognised the university for its credible sports programmes in 2018.

    Moreover, the university's campus was recognised as the best in the United Kingdom by the International Student Barometer in 2016. Notably, the campus is constructed on the historic site of Airthrey Estate and features state-of-the-art infrastructure. The institute includes various facilities, such as a cinema hall, theatre, bank, pharmacy, supermarket, and library (featuring over 500,000 volumes and 9,000 journals), for the convenience of students. One can dine at various restaurants, cafeterias, and bars on the campus. In addition, the on-campus accommodation includes 2, 000 rooms and townhouses. The university also maintains a sports hall, swimming pool, courts, tracks, and pitches to facilitate sports like squash, tennis, golf, hockey, football and rugby. Around 20% of the university's total students are from foreign countries and represent over 120 nationalities. It also enables its students to experience global educational practices through its collaboration with more than 70 international universities.

    Overall, the university includes around 14,000 students, which include 10,300 undergraduate and 3,700 postgraduate students. It also employs over 1,500 members of staff. Renowned organisations like FDM Group, Contract Scotland, North Cumbria NHS, and Scottish Water participate in the placement process on the campus. The university has a host of successful alumni to its credit. Some notable names include Craig Benson - a swimmer and an Olympian, Muffy Calder - former Chief Scientific Advisor to the Scottish Government (2012-15), Alison Jane Brittain - the Chief Executive Officer (CEO) at Whitbread, and Neil Brailsford - a Senator of the College of Justice in Scotland.

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