University of Exeter

University of Exeter

Recruitment Administrator

Job details

Job reference


Date posted


Application closing date



Exeter (Hybrid)


Salary will be from £22,715 per annum pro rata subject to knowledge, skills and experience.


Generous holiday allowances, flexible working, pension scheme.

Contractual hours




Job category/type

Admin, Professional, Managerial


P76912 Job Description.pdf
Recruitment Administrator

Job description

University Corporate Services

PS Connect

This part-time post (0.8 FTE) is available immediately on a permanent basis.

This role offers the opportunity for hybrid working – some time on campus and some from home.

As part of this role involves supporting the manning of our HR reception desk, you will need to be within reach of our campus in Exeter.

Summary of the role

Supporting the University in its strategic ambitions, the recruitment team aim to attract the best talent globally ensuring a smooth candidate experience and robust selection process.

Our Recruitment function has recently joined an exciting new Shared Service Centre at the University called PS Connect. PS Connect was established as a new, integrated service in May 2023. It is initially bringing together teams from HR, Finance and IT to transform and deliver professional services through a 'one-stop shop' with a focus on the user journey to: deliver cross- functional core services and support; ensure better service quality and satisfaction; maximise our use of technology; and provide continuous improvement and streamline processes.

As a recruitment administrator, you will work closely with colleagues across PS Connect and the wider HR team to ensure an excellent customer experience to our candidates and recruiting managers.

Team working is critical to the way our recruitment team operates. We are supportive, collaborative, and respectful and seek to deliver our new values on a daily basis. It is a fast paced environment but you will join a team of 14 consisting of Recruitment Leads, Coordinators and Administrators who will train, support and guide you.

Great communication and administration skills are essential for this role. We are particularly interested in receiving applications from those with experience working in a human resources and/or a recruitment environment, however we are open to applications from a variety of backgrounds.

You will be involved in managing the recruitment inbox, answering queries and referring others on to the relevant person in the team (Recruitment or wider HR team). You will manage our pre-employment checking process and man the HR Reception.

You will generate contracts and support the recruitment team with various parts of the recruitment process, such as advertising roles, collating applications, and creating interview itineraries for candidates and recruiting managers

Ideally you will have:

  • Experience working within a fast-paced environment
  • Ability to juggle priorities and work to deadlines
  • Strong customer service skills
  • Great initiative and a process improvement focus
  • Attention to detail and desire to ensure accuracy
  • Strong Microsoft Office skills, particularly Word and Excel
  • Desire to work as a team to support one end goal
  • Please ensure you read the Job Description and Person Specification for full details of this role.

    Why our staff love working here:

  • 39 days leave per year
  • options for flexible working
  • numerous discounts at leading retailers
  • onsite gyms on all of our campus' and a cycle to work scheme
  • sector leading policies around maternity, adoption and shared parental leave (up to 26 weeks full pay), paternity leave (up to six weeks full pay) and a Fertility Treatment Policy
  • stunning campus environments in Exeter and Cornwall, in the beautiful South West of England
  • The University of Exeter

    We are a member of the prestigious Russell Group of research-intensive universities and in the top 150 universities in the world (Times Higher Education World University Rankings 2023 and the 2022 Academic Ranking of World Universities released by Shanghai Rankings).

    Our research income in recent years means we're the fastest growing UK Research University with some of the world's most influential scientists, and we seek to answer some of the most fundamental issues facing humankind today. More than 99% of our research is of international quality and our world- leading research impact is growing faster than any other Russell Group university (2021 Research Excellence Framework). We are using the power of our education and research to create a sustainable, healthy and socially just future. Our shared purpose and vision continually moves us forward to make a difference to our people, our communities, our partners and the world around us. Read about our world leading research on Green Futures and how we are transforming education for a changing world. We are located in a beautiful part of the country and Exeter (a fast growing tech hub) is one of only a few UK cities to have been designated as a UNESCO City of Literature

    Our Equality, Diversity and Inclusion Commitment

    Whilst all applicants will be judged on merit alone, we particularly welcome applications from groups currently underrepresented within our working community. Reasonable adjustments are available for interviews and workplaces.

    With over 30,000 students and 7,000 staff from 150 different countries we offer a diverse and engaging environment where our diversity is celebrated and valued as a major strength. We are committed to creating an inclusive culture where all members of our community are supported to thrive; where diverse voices are heard through our engagement with evidence-based charter frameworks for gender (Athena SWAN and Project Juno for Physics), race equality (Race Equality Charter Mark), LGBTQ+ inclusion (Stonewall Diversity Champion) and as a Disability Confident employer.

    Further information

    For an informal and confidential conversation about the role, please contact Ali Willox, Recruitment Lead, on [email protected]

    Job details


    Recruitment Administrator


    University of Exeter


    United Kingdom


    September 14, 2023

    Application deadline

    September 26, 2023

    Job type



    Business and Economics,Physics

    About the employer

    The University of Exeter is a public university that focuses on research. It was established in the year 1955. In 1851, it was first formed as Schools of Science and Art. In 1900, its name was then changed to the Royal Albert Memorial College which later converted into a university college of the southwest in the year 1922. And finally, it received its authorization in 1955 as the University of Exeter.

    The university is a part of the Russell Group which contains the top research-intensive universities of United Kingdom and has a total of 3 campuses. Out of all 3, Streatham is the largest campus by area as it contains most of the university's executive buildings.

    Also, it is considered as one of the most beautiful buildings in the nation. Moreover, the Penryn campus is associated with Falmouth University as per a combined initiative.

    The University has more than 25,263 student population who are coming from over 130 different nations. The university organizes its educational and administrative departments into 6 scholastic colleges. There are many research centres and institutes inside the campus. There are more than 200 student societies including creative writing, theatre club, Socialist Students societies, Poker Society and Conservative Future society. The university maintains an athletic union which is responsible for organizing and administrating all the sports activities fairly and actively. The union governs more than 50 sports clubs which have around 5,000 students.

    The university has a great alumni base and actively connects with more than 125,000 alumni in 183 countries across the world. The graduates have been working in different fields. From globally known business leaders and lawyers to inspiring leaders and teachers to highly praised members of the press and artists, this university has proudly touched the lives of its alumni. Some of the much-known alumni of the university are J.K. Rowling (author- famous for Harry Potter series), Ameenah Gurib (Mauritius's 6th President) and Abdullah Gül (Turkey's 11th President).

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