University of Cambridge

University of Cambridge

Purchasing Administrator x2

United Kingdom

Closing in 3 days

Purchasing Administrator x2

The Department of Physics is undergoing a period of exciting change as we prepare for the move to our new Ray Dolby Centre. The new facility is designed to match the most exacting standards of current research, serving the educational needs of future generations of undergraduate and graduate students much more effectively than is possible on our existing site. We are seeking two Purchasing Administrators to join the department's Finance Team as part of a refreshed 'core' structure for purchasing in the department. You will undertake a full range of purchasing and procurement duties within the Department's Finance Office, following University policy, procedures and best practice. Reporting to the departmental Purchasing Supervisor, the role-holder will ensure that all purchasing adheres to best practice and guidelines issued by the University Procurement Service, in particular obtaining best value for the University whilst maintaining awareness of sustainability goals. The successful candidate will be able communicate and work effectively with multiple stakeholder groups to deliver efficient ways to source goods and services for the wide range of activities undertaken by the department. You will ideally be educated to first degree level in a numerate discipline or with equivalent level of practical experience. The role involves day-to-day contact with academic, technical and administrative staff and students and requires the ability to communicate effectively with a wide range of people.

You will provide direct purchasing and procurement support to the Department, including: advising on procurement and logistics procedures in line with best practice and University regulations, maintain documentation covering local procedures; review and make recommendation on sole-source requests (dispensations) raised within the Department; provide guidance and assistance to stakeholders sourcing goods and services; work alongside the team of buyers to process purchasing transactions; preparing activity and spend reports, and identify opportunities to improve workflow.

The successful candidate will: have experience of working in a busy purchasing or finance function within a large organisation; be confident and experienced in working on projects with multiple stakeholder groups; be highly numerate and have good oral and written communication skills; be skilled in dealing with financial or procurement controls and able to prioritise your own workload.

Once an offer of employment has been accepted, the successful candidate will be required to undergo a health assessment.

Applications are welcome from internal candidates who would like to apply for the role on the basis of a secondment from their current role in the University.

Interviews are expected to take place week beginning 10th June.

Click the 'Apply' button below to register an account with our recruitment system (if you have not already) and apply online.

For informal enquiries please contact Niall Taylor at [email protected].

Please quote reference KA41545 on your application and in any correspondence about this vacancy.

The University actively supports equality, diversity and inclusion and encourages applications from all sections of society.

The University has a responsibility to ensure that all employees are eligible to live and work in the UK.

Further information
  • Further particulars purchasing administrators G5
  • Department/Location

    Department of Physics, West Cambridge

    Salary

    £29,605-£33,966

    Reference

    KA41545

    Category

    Assistant staff

    Published

    3 May 2024

    Closing date

    2 June 2024

    Job details

    Title

    Purchasing Administrator x2

    Employer

    University of Cambridge

    Location

    United Kingdom

    Published

    May 04, 2024

    Application deadline

    June 02, 2024

    Job type

    Administration/Managerment

    Field

    Agricultural Science,Business and Economics,Physics,Space Science

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