University of Oxford

University of Oxford

Project Archivist, Metadata Support

United Kingdom

Closing in 4 days

Project Archivist, Metadata Support

Weston Library, Broad Street, Oxford OX1 3BG

About the role

We are delighted to announce an exciting opportunity for a Project Archivist to join the Archives and Modern Manuscripts team at the Bodleian Libraries.

This role will support metadata creation and management activities associated with cataloguing and digitisation of archives and manuscripts being undertaken at the Bodleian Libraries. You will be critical to ensuring that metadata generated meets the Bodleian Libraries' metadata guidelines, optimising its potential for supporting discovery, use and management of collections.

You will achieve this through transforming metadata from unstructured forms into Bodleian-approved forms, supporting colleagues working on cataloguing collection materials, quality assurance in relation to relevant metadata, and taking responsibility for publication and updating of relevant metadata in internal systems and in our public-facing catalogue, Bodleian Archives & Manuscripts.

Due to the nature of this post, the successful candidate will be required to undertake a satisfactory basic Disclosure and Barring Service check due to work involving handling highly valuable items.

The role requires lifting, carrying and moving collection material and library records, by hand and using trolleys, kickstools and lifts.

This is a full-time, fixed-term post for 11 months, working 37.5 hours per week.

About you

You will be educated to degree level or have equivalent experience

Your communications skills will be strong, and you will be adept at communicating complex ideas in simple language.

A high degree of technical literacy, with practical experience and advanced skills in working with metadata manipulation in various forms including spreadsheets and XM is also essential.

You will possess good time and project management skills

Possession of a postgraduate qualification in archives administration, digital curation or similar is desirable

What We Offer

As an employer, we genuinely care about our employees' wellbeing and this is reflected in the range of benefits that we offer including:

• An excellent contributory pension scheme

• A comprehensive range of childcare services

• Family leave schemes

• Cycle loan scheme

• Discounted bus travel and Season Ticket travel loans

The University also runs an enormous amount of social groups and sports clubs for those looking for more than just a great place to work.

More information is available at https: //


Our staff and students come from all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family-friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example shared parental leave

How to apply

You will be required to upload your CV and a Supporting Statement as part of your online application. Your supporting statement should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one.

Matthew Neely, Senior Archivist, can be contacted with enquiries relating to the role ([email protected]). General queries about the recruitment and application process should be directed to the Recruitment team within our Human Resources department ([email protected]).

Only applications received online before 12:00 midday (GMT/BST) on Monday 26 February 2024 can be considered. Interviews are expected to take place on Monday 25 March 2024.

Contact Person : Recruitment Team Vacancy ID : 170790 Contact Phone : Closing Date & Time : 26-Feb-2024 12:00 Pay Scale : STANDARD GRADE 6 Contact Email : [email protected] Salary (£) : £32,332 - £38,205 per annum

Job details


Project Archivist, Metadata Support


University of Oxford


United Kingdom


February 07, 2024

Application deadline

February 26, 2024

Job type



Computer Science

About the employer

The University of Oxford is the oldest university in the English-speaking world, and is actually so ancient that its founding date is unknown – though it is thought that teaching took place there as early as the 11th century. It’s located in and around the medieval city center of Oxford, dubbed “the dreaming city of spires” by the 19th century poet Matthew Arnold, and comprises 44 colleges and halls as well as the largest library system in the UK. 

There are 22,000 students at Oxford in total, around half of whom are undergraduates, while 40 per cent are international students. A quarter of the city of Oxford’s residents are students, giving the city the youngest population in the UK. 

The University of Oxford does not have a main campus, its buildings and facilities instead being scattered around the medieval city center. Its colleges each have a distinctive character and traditions often dating back centuries. Colleges are self-governing institutions to which students usually apply directly. There are four academic divisions within Oxford University: Humanities, Mathematical, Physical and Life Sciences; Medical Sciences; and Social Sciences. The university’s particular strength is the sciences, and it is ranked number one in the world for medicine.

Oxford is a youthful and cosmopolitan city with plenty to see and do. There are dozens of historic and iconic buildings, including the Bodleian Libraries, Ashmolean Museum, Sheldonian Theatre, the cathedral, and the colleges themselves.  Students can choose to spend their time studying or avail themselves of the many extracurricular activities available. There’s a strong musical life at Oxford, with clubs and societies spanning all genres, from jazz, through to classical and folk. Oxford is also ranked highly for sport, with its top rowers taking part every year in the world-famous boat race with the University of Cambridge on the River Thames. Drama lovers are also well catered for, with one of the largest and most vibrant university drama scenes in the country.

Oxford has an alumni network of over 250,000 individuals, including more than 120 Olympic medalists, 26 Nobel Prize winners, seven poets laureate, and over 30 modern world leaders (including Bill Clinton, Aung San Suu Kyi, Indira Ghandi and 26 UK Prime Ministers). 

It has a friendly rivalry with Cambridge for the title of best university in the UK and is regularly ranked as being one of the top three universities in the world. Notable Oxford thinkers and scientists include Tim Berners-Lee, Stephen Hawking and Richard Dawkins.

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