University of Glassgow

University of Glassgow

Pay Control Team Leader

United Kingdom

Closing in 9 days

Pay Control Team Leader

Job Purpose

Responsible for leadership of a pay control team who are employed to ensure the integrity of the University payroll system, this involves running payroll and expenses, making ad-hoc payments to both internal and external customers, such as employees, Her Majesty's Revenue & Customs HMRC, pension schemes, courts and ensuring the correct reconciliation of all payments made.

Main Duties and Responsibilities

1. Responsible for ensuring the validation and running of monthly payrolls and weekly expenses, secure transfer of payslip data and transmission of associated BACSTEL-IP payments, running, checking and processing the costing interface into Agresso resulting in correct allocation of payroll costs to departments budget centres.

2. Oversee the production of University of Glasgow Pension Scheme UGPS Year End Financial Statements including trial balance and liaise with the scheme's external auditors and administrators to resolve queries.

3. Responsible for the control and delegation of work and ensuring all pay control administrators are equipped with skills necessary for the proper performance of their duties. Work consists of regular weekly, monthly and annual tasks and the post holder will devolve these appropriately to the other team members ensuring an equitable division of labour.

4. Ensuring the correctness of payroll data such as correct preparation and submission of monthly and annual pension, HMRC RTI submissions and checking NHS generated payments are correct. Comparisons are done on current and previous month totals of net pay, income tax, National Insurance contributions and limits and to ensure a broad reasonableness test.

5. Ensure weekly expense claims are processed in CoreHR and meet the deadline for the weekly bacs transmission and make sure the expense control account is zero after each payment run.

6. Assist the Deputy Head of Pay and Pensions and Head of Pay & Pensions Operations with any tasks required and provides assistance to enquirers in their absence.

7. Liaise with I.T. Services and HR Systems Support regarding system changes, anomalies and testing of new updates to the system. CoreHR payroll system requires periodic upgrades to adapt to new regulations and move on to new tax year.

8. Discussing and resolving with pay & pensions staff, payroll and system queries and to continuously monitor processes within the department and make suggestions for improvements to the Head of Pay & Pensions.

9. Responsible for ensuring reconciliations are carried out regarding payroll and associated accounts within the Agresso ledger, including the full reconciliation of spend on corporate credit cards.

Knowledge, Qualifications, Skills and Experience

Knowledge/Qualifications

Essential:

A1 Scottish Credit and Qualification Framework level 9, Ordinary Degree, Scottish Vocational Qualification level 4, or equivalent in a relevant discipline/business area or evidence of continued professional experience in the area relevant to the role.

Skills

Essential:

C1 High degree of numerical accuracy.

C2 Aptitude to operate a variety of windows based accounting and other specialised software, knowledge of CoreHR - payroll system beneficial.

C3 Financial and banking systems, Agresso Unit 4 and Bottomline - BACSTEL- IP system knowledge and experience beneficial.

C4 Excellent IT skills including Word, Excel, and Outlook.

C5 Effective oral and written communication skills.

C6 Ability to use own initiative and possess excellent interpersonal skills.

C7 Commitment to continuous improvement and a proactive approach to preventing and solving problems e.g. suspense account analysis.

C8 Must be able to multi-task, have an investigative mind and be able to prioritise own workload as well as that of others.

Experience

Essential:

E1 Relevant accounting experience and double entry bookkeeping.

E2 Experience of supervising staff together with working in an accounting and/or payroll environment.

Terms and Conditions

Salary will be Grade 7, £39,347 - £44,263 per annum.

This post is full time (35 hours p/w) and open ended.

The University of Glasgow has a responsibility to ensure that all employees are eligible to live and work in the UK. If you require a Skilled Worker visa to work in the UK, you will be required to meet the eligibility requirements of the visa route to be assigned a Certificate of Sponsorship.

Please note that this post may be eligible to be sponsored under the Skilled Worker visa route if tradeable points can be used under the Skilled Worker visa rules. For more information please visit: https: // www. gov.uk/skilled-worker-visa.

As part of Team UofG you will be a member of a world changing, inclusive community, which values ambition, excellence, integrity and curiosity.

As a valued member of our team, you can expect:

1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.

2 An excellent employment package with generous terms and conditions including 41 days of leave for full time staff, pension - pensions handbook https: // www. gla.ac.uk/myglasgow/payandpensions/pensions/, benefits and discount packages.

3 A flexible approach to working.

4 A commitment to support your health and wellbeing, including a free 6-month UofG Sport membership for all new staff joining the University https: // www. gla.ac.uk/myglasgow/staff/healthwellbeing/.

We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University. Read more on how the University promotes and embeds all aspects of equality and diversity within our community https: // www. gla.ac.uk/myglasgow/humanresources/equalitydiversity/.

We endorse the principles of Athena Swan https: // www. gla.ac.uk/myglasgow/humanresources/equalitydiversity/athenaswan/ and hold bronze, silver and gold awards across the University.

We are investing in our organisation, and we will invest in you too. Please visit our website https: // www. gla.ac.uk/explore/jobs/ for more information.

Vacancy Ref : 146389 Close Date : 10-Jun-2024 23:45

Job details

Title

Pay Control Team Leader

Employer

University of Glassgow

Location

United Kingdom

Published

May 14, 2024

Application deadline

June 10, 2024

Job type

Administration/Managerment

Field

Computer Science,Business and Economics

About the employer

The University of Glasgow was established in the year 1451 by papal bull. It is among the 4th ancient universities in Scotland and the fourth-oldest university in the USA. It was a part of the Scottish Enlightenment along with Edinburg, St. Andrews, and Aberdeen during the 18th century. Among the ancient universities in the UK, the University of Glasgow is one of the eight institutions that award undergraduate and graduate degrees in popular disciplines. The university comprises four colleges that include the College of Science & Engineering, College of Arts, College of Medical, Veterinary & Life Sciences, and College of Social Sciences.

The university is spread over different campuses. The main campus is the Gilmorehill campus situated in Hillhead. The campus in the Garscube Estate in Bearsden houses the Veterinary School and sports facilities of the university and Dental school, the medical section is taken care of at Gartnavel Royal Hospital located on Great Western Road. Moreover, the Crichton campus and the teaching center at the Queen Elizabeth University Hospital in Dumfries are jointly operated by the Open University, the University of the West of Scotland, and the University of Glasgow.

The University of Glasgow has 30,000 undergraduate and postgraduate students from over 140 countries worldwide. It is a major employer in the city of Glasgow with more than 8,000 staff, including more than 3,400 research and teaching staff. The university is a member of the prestigious Russell Group of leading UK research universities

The university has introduced the World-Changing Alumni award for celebrating the excellent performance of the notable alumni. The winners include Susanne Mitschke in 2017 and Matt Fountain in 2016. Some of the other notable alumni who are now being recognized by the world include the three Prime Ministers namely Bonar Law, Sir Henry Campbell-Bannerman, and William Lamb.

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