Missouri State University

Missouri State University

Part-time Office Assistant

United States

Closing soon

Posting Details

Position Information

Position Title Part-time Office Assistant

Work Location Springfield Campus Department Graduate College Administration Pay Grade Unclassified Proposed Salary $15/hr. General Function

Assist Graduate College in the front office (reception) area with graduate admissions and other areas of the Graduate College.

Description of Primary Duties

Assist with Graduate Admission queries via phone, email and in person. These tasks include, but are not limited to:

o answering questions about programs

o assisting applicants, staff, and faculty with the application process

o checking application statuses

- Accessing, viewing, and interpreting information in student records and applications systems.

- Process paper and electronic transcripts and upload them into the student database.

- Process and enter test scores into student database.

- Assist at the front Graduate College office desk with phone calls and in- person inquiries from students, faculty members, administrators, staff, and the public.

- Assist with mixed credit and senior permission forms. - Assist with scanning and filing of documents.

- Assist with graduate assistant forms.

- Other duties as assigned.

Minimum Acceptable Qualifications

High School Diploma required; some college or associate degree preferred.

The applicant should have strong written and verbal communication and customer service skills, be detail oriented and organized. The applicant should have experience with Office (Word, Excel, Outlook), and have prior experience working in a school or office setting.

Additional Qualifications Special Instructions to Applicants

This posting will remain open until position has been filled.

This position will work up to 20 hours per week between the hours of 8:00 am and 5:00 pm. A specific schedule will be determined with the selected candidate.

EO/AA and Diversity Statement

Non Discrimination Statement

Missouri State University is a community of people with respect for diversity. The University emphasizes the dignity and equality common to all persons and adheres to a strict nondiscrimination policy regarding the treatment of individual faculty, staff, and students. In accord with federal law and applicable Missouri statutes, the University does not discriminate on the basis of race, color, national origin (including ancestry, or any other subcategory of national origin recognized by applicable law), religion, sex (including marital status, family status, pregnancy, sexual orientation, gender identity, gender expression, or any other subcategory of sex recognized by applicable law), age, disability, veteran status, genetic information, or any other basis protected by applicable law in employment or in any program or activity offered or sponsored by the University. Sex discrimination encompasses sexual harassment, which includes sexual violence, and is strictly prohibited by Title IX of the Education Amendments of 1972.

This policy shall not be interpreted in a manner as to violate the legal rights of religious organizations or military organizations associated with the Armed Forces of the United States of America.

The University maintains a grievance procedure incorporating due process available to any person who believes he or she has been discriminated against. Missouri State University is an Equal Opportunity/Affirmative Action/Minority/Female/Veterans/Disability/Sexual Orientation/Gender Identity employer. Inquiries concerning the complaint/grievance procedure related to sex discrimination, including sexual harassment and sexual assault, should be addressed to the Title IX Coordinator, Carrington Hall 205, 901 S. National Ave., Springfield, Missouri 65897, [email protected], 417-836-4252, or to the Office for Civil Rights. All other inquiries concerning the grievance procedure, Affirmative Action Plan, or compliance with federal and state laws and guidelines should be addressed to the Equal Opportunity Officer, Office for Institutional Equity and Compliance, Carrington Hall 205, 901 S. National Ave., Springfield, Missouri 65897, [email protected], 417-836-4252, or to the Office for Civil Rights. (Res. Board Policies No. 70-11; Bd. Min. 10-28-11.)

Background Check Statement

Employment will require a criminal background check at University expense.

Posting Detail

Open Date 05/08/2023

Close Date Open Until Filled Yes Posting Number 20230012PTS Quick Link for Posting https: // jobs.missouristate.edu/postings/69430

Posting Specific Questions

Required fields are indicated with an asterisk ().

  • How did you hear about this vacancy?
  • Indeed
  • Linkedin
  • Missouri State University Website
  • Google
  • Employee Referral
  • HigherEdJobs.com
  • Personal Contacts / Networking
  • Print Publications
  • Diversity website posting
  • Job Board (CareerBuilder.com, Monster, etc.)
  • Other
  • Please specify the recruitment source where you located this posting. If you selected Employee Referral above, please list the name of the current MSU employee who referred you.
  • (Open Ended Question)

  • Do you have a High School Diploma or Equivalent?
  • Yes
  • No
  • How many Credit Hours have you completed?
  • (Open Ended Question)

  • How many years of clerical/office experience do you have?
  • (Open Ended Question)

    Applicant Documents

    Required Documents

  • Resume
  • Cover Letter
  • Optional Documents

  • Unofficial Transcripts - 1
  • Letter of Recommendation-1 (Non-confidential)
  • Letter of Recommendation-2 (Non-confidential)
  • Letter of Recommendation-3 (Non-confidential)
  • Other Documents -1
  • Certificate/License-1
  • Other Documents - 2
  • Job details


    Part-time Office Assistant


    Missouri State University


    United States


    May 25, 2023

    Application deadline

    June 11, 2023

    Job type




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