University of Queensland

University of Queensland

Operations and Administrative Officer



  • UQ Research Office

  • Support the administrative function of the Research Office

  • Be a part of enhancing UQ's research performance and profile

  • Work at our vibrant and conveniently located St Lucia campus

  • About UQ

    As part of the UQ community, you'll have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

    Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you'll have the opportunity to contribute to activities that have a lasting impact on our community.

    Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

  • 26 weeks paid parental leave or 14 weeks paid primary caregiver leave

  • 17% superannuation contributions

  • 17.5% annual leave loading

  • Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight

  • Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family

  • On campus childcare options

  • Cheap parking (from just $5 a day)

  • Salary packaging options

  • About This Opportunity

    The Operations and Administrative Officer supports the delivery of all fundamental administrative processes required to support the Research Office effective functioning as an agile, client-focussed, enabling service.

    Given the fast-paced environment of the Research Office, your ability to juggle multiple priorities, provide a high level of customer service and have an eye for the details will be among your strengths.

    Key responsibilities include:

  • Support the alignment of Research Office functions and service delivery with the Functional Charter through the monitoring, review and update of processes, administration and governance.

  • Assist in the maintenance of Research Office website and other materials provided to the research community.

  • Support delivery of the annual calendar of governance and operational activities, such as websites/intranets, SharePoint and teams sites to ensure content is standardised, appropriate and consistent.

  • Support the administration of internal grant rounds.

  • Support the pre- and post-award teams in grant rounds, operations and research project life-cycle management, including Progress and Final Reports processing.

  • Undertake timely data entry, compliance and data surveillance checks of research grants-related data.

  • This is a full-time position, fixed term until April 2027, based at the St Lucia campus.

    At HEW Level 5, the full-time equivalent base salary will be in the range $74,378.89 - $82,842.92, plus a generous super allowance of up to 17%. The total FTE package will be up to $87,023.30 - $96,926.22 annually.

    As this role is covered by an Enterprise Agreement, you will also receive regular remuneration increases – at least once a year.

    About You
  • Either completion of: a relevant degree without relevant work experience; advanced diploma qualification and at least one year of subsequent relevant work experience, a diploma qualification and at least two years subsequent relevant work experience; or an equivalent combination of relevant experience and/or education/training.

  • High level of computer proficiency and practical understanding of administrative computer based applications, especially with data on corporate systems. Proficiency at an advanced level using computer software packages for word-processing, data storage and retrieval, and spreadsheets.

  • Excellent written communication skills and effective interpersonal and oral communication skills.

  • Well-developed analytical skills (including interpreting guidelines and procedures) and excellent attention to detail.

  • Demonstrated ability to prioritise tasks and meet deadlines.

  • In addition, the following mandatory requirements apply:

  • Work Rights: You must have unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment.
  • Questions?

    For more information about this opportunity, please contact Josh Sweeney at [email protected].

    For application queries, please contact [email protected] stating the job reference number (below) in the subject line.

    Want to Apply?

    All applicants must upload the following documents in order for your application to be considered:

  • Cover letter addressing the ‘About You' section

  • Resume

  • Other Information

    At UQ we know that our greatest strengths come from our diverse mix of colleagues, this is reflected in our ongoing commitment to creating an environment focused on equity, diversity and inclusion.

    We ensure that we are always attracting, retaining and promoting colleagues who are representative of the diversity in the broader community, whether that be gender identity, LGBTQIA+, cultural and/or linguistic, Aboriginal and/or Torres Strait Islander peoples, or people with a disability. Accessibility requirements and/or adjustments can be directed to [email protected].

    If you are a current employee (including casual staff and HDR scholars) or hold an unpaid/affiliate appointment, please login to your staff Workday account and visit the internal careers board to apply for this opportunity. Please do NOT apply via the external job board.

    Applications close Sunday, 7 April 2024 at 11:00pm AEST (Job Reference Number - R-36044).

    Job details


    Operations and Administrative Officer


    University of Queensland




    March 26, 2024

    Application deadline

    April 07, 2024

    Job type



    Education,Social Science

    About the employer

    The University of Queensland (UQ) is one of Australia’s leading research and teaching institutions. UQ strive for excellence through the creation, preservation, transfer and application of knowledge. For more than a century, this university has educated and worked with outstanding people to deliver knowledge leadership for a better world.

    Since it was founded in Brisbane in 1909, UQ has provided exceptional study experiences, research excellence and collaborative partnerships, coupled with an unforgettable lifestyle and stunning climate, to deliver knowledge leadership for a better world. With 3 campuses and more than 40 teaching and research sites, UQ is the perfect place to teach, research and study. Take advantage of the extensive UQ features including the largest research library in Queensland, hundreds of quality study spaces, several museums, a theatre, 11 college residences, and magnificent sporting facilities, such as swimming pools, tennis, basketball and volleyball courts, sports fields, Olympic-standard running tracks, and gymnasiums.

    Our high-quality range of around 390 undergraduate and postgraduate programs is one of the most comprehensive in Australia, providing students with the latest and most advanced disciplinary knowledge and industry placements informed by UQ’s world-leading research. UQ’s 6 faculties, 8 globally recognised research institutes and 100+ research centres attract an interdisciplinary community of more than 2,000 scientists, social scientists and engineers, who continue UQ’s tradition of research leadership.

    As you enjoy Queensland’s stunning campuses and climate, you can also make the most of the University’s proximity to many natural wonders – including beautiful beaches, lush rainforests, outback deserts, the Great Barrier Reef, as well as the largest sand island in the world – and visit stunning tourist attractions within an hour’s drive, such as the Gold and Sunshine Coasts, Byron Bay, Lone Pine Koala Sanctuary, and the world-famous ‘Australia Zoo’. Within Australia, Brisbane is renowned as a friendly and affordable city, with plenty of dining and entertainment attractions, and was ranked by The Economist Intelligence Unit’s 2019 Global Liveability Index as the world’s 18th most liveable city, achieving a perfect score for education and healthcare.

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