Posting Information Position Details

This form is the official Personnel Requisition form used to notify Employment Services of job vacancies and initiate appropriate job advertisements. This form must be completed and approved by the officials designated below.

Position Information

Position Title Office Specialist II - VA - Veteran Services

FLSA Non-Exempt Full Time/Part Time Full Time Department Veterans Servcies Campus Central Campus Location Central Campus Hourly Rate $10.63 Hours Full-time, indicate working hours - 7:30 a.m. - 5:30 p.m. Summary of Position

Overall duties and responsibilities are:

Certify all students applying for VA educational benefits to the appropriate VA Offices.

Provide student appointments to obtain necessary information to complete their file.

Document transactions and upload required documentation timely for VA certification in the students file.

Verification of student degree plans and educational transcripts.

Prepare correspondence relative to Veteran Educational Benefits.

Provide Veteran Educational Benefit information to students visiting the campus and on local high school campuses.

Verify enrollment to the Veterans Administration as requested by VA.

Work closely with essential departments on campus and other educational institutions.

Perform all other duties as assigned.

Minimum Required Education

High school diploma or GED and one (1) of the following are required:

Minimum Required Experience

• Four years wage earning clerical experience or certification/successful completion of relevant trade school from a US regionally accredited institution of higher education with at least one year wage earning clerical experience. Two years of experience in student services preferred. Knowledge of Veteran Educational benefits preferred. Knowledge of VA certifying software (VA- Once) and Ellucian's Colleague system is beneficial.

Required Knowledge, Skills and Abilities

Strong working knowledge of various software programs to include Microsoft Office (to include Word, Excel, and Outlook) and Adobe Docs.

Effective oral and written communication skills.

Ability to set priorities, meet deadlines, and multi-task with minimal supervision.

Ability to be detail-oriented.

Ability to work independently or as a member of a team.

Ability to learn software programs such as Colleague and VA-Once systems.

Ability to maintain confidentiality of all information.

Posting Detail Information

Other Information

Management reserves the right to change the above duties and responsibilities at any time.

Supplemental Questions

Required fields are indicated with an asterisk ().

What is your highest level of education attained or conferred? (Transcripts must be uploaded showing conferred date of degree or credit will not be granted)

GED

High School Diploma

Associates Degree-Transcripts must be attached to application

Bachelors -Transcripts must be attached to application

Masters-Transcripts must be attached to application

Doctorate-Transcripts must be attached to application

JD-Transcripts must be attached to application

Certificate of Completion-Transcripts must be attached to application

I do not have a GED or High School Diploma

Do you have experience using Colleague data system?

Yes I have experience using Colleague

No I have no experience using Colleague

How many years clerical/administrative assistant experience do you have in the workforce?

No experience

Less than 2 years

2 years

3 years

4 years

5 years

6 years

7 years

8 years

9 years

10 years

Over 10 years

Are you a current CTC employee or were you part of a CTC layoff in the last 12 months?

Yes-Current CTC Employee

Yes-Former CTC Employee laid off in last year or notified of upcoming layoff

No-not current CTC employee

Are you a Veteran of the US Armed Forces?

Yes

No

How many years experience do you have working in a student services area?

no experience

Less than one year

1 year

2 years

3 years

4 years

Over 4 years

How many years of full time wage earning experience do you have with the VA certification process?

No experience

Less than 1 year experience

1 year experience

2 years experience

3 years experience

4 years experience

More than 4 years experience

Documents Needed to Apply

Required Documents

Resume

Optional Documents

Cover Letter

Transcripts- upload as one single PDF document- MUST BE INCLUDED IF YOU STATED YOU HAD DEGREE

Letter of Recommendation

License/certifications (upload all certificates as one single PDF document)

DD214-Military Discharge