University of Bath

University of Bath

Office Manager (CH11561)

Job title Office Manager

Department Digital, Data & Technology Group

Salary Starting from £37,099, rising to £44,263

Grade Grade 7

Contract Type Full Time, Open Ended

Placed on Friday 22 March 2024

Closing date Sunday 07 April 2024

Interview date Wednesday 17 April 2024

Reference CH11561

Share

About the role

The Office Manager is responsible for ensuring timely, initiative-taking, coherent and coordinated administrative support to DDaT senior leadership, department-wide activities including coordination of the Leadership Team meetings and ensuring timely, quality reports to university committees including the University Executive Board.

The main areas of responsibility are ensuring timely, effective, coherent communications to staff and wider university colleagues; efficient and professional support to the CIDO and leadership team; planning and preparation for departmental meetings; effective record keeping and information management to allow easy retrieval and archiving.

They are the DDaT lead for FOI requests and will work closely with the SLT and Management Team members to ensure coherent, coordinated, pan-department non- technical processes, practices, and policy with clear ownership, minimal duplication of effort and omission.

Ensuring routine reports and returns are drafted and submitted on time to the required quality. Central Office is the ‘gateway' into DDaT for all non- specialist queries or requirements and is the face of the department working closely with leadership team, HR and finance staff. You ensure a safe, pleasant working environment for staff encompassing team building, work facilities and general supporting equipment.

This role is offered on a full time (36.5 hours per week) permanent basis. We are able to offer hybrid working, requiring a minimum of 2 days per week on campus.

About you
  • Experience of drafting reports, briefing materials and presentations for a range of audiences including senior managers.
  • Experience of collating and analysing qualitative and quantitative data/information.
  • Quickly build positive relationships across a range of stakeholders.
  • Proven experience of supervising or managing and developing an effective team.
  • Competent successfully balancing competing priorities and adjusting plans to account for unforeseen challenges.
  • Be able to plan and support meetings.
  • For informal discussions about the role please contact Linda Gorsuch [email protected] or Adrian Hooper on [email protected]

    What we can offer you:
  • a very generous employer contributory pension scheme
  • generous annual leave allowance with an additional 5 discretionary days so that you can enjoy a positive work life balance
  • we are a family-friendly University and with an increasingly agile workforce, are open to flexible working arrangements
  • an excellent reward package that recognises the talents of our diverse workforce
  • a wide range of personal and professional development opportunities
  • a number of support options available for new and existing staff to help with the cost of some immigration expenses which you may be eligible for: Relocation allowance, Visa Reimbursement, Interest-Free Loan.
  • Find out more about our benefits.

    We consider ourselves to be an inclusive university, where difference is celebrated, respected and encouraged. We have an excellent international reputation with staff from over 60 different nations and have made a positive commitment towards gender equality and intersectionality receiving a Silver Athena SWAN award. We truly believe that diversity of experience, perspectives, and backgrounds will lead to a better environment for our employees and students, so we encourage applications from all genders, backgrounds, and communities, particularly from under-represented groups, and value the positive impact that will have on our teams.

    We are very proud to be an autism friendly university and are an accredited Disability Confident Leader; committed to building disability confidence and supporting disabled staff.

    Find out from our staff what makes the University of Bath a great place to work. Follow us @UniofBath and @UniofBathJobs on Twitter for more information.

    Further details:
  • Job Description & Person Specification

  • Terms and Conditions of Employment

  • We are constantly seeking to reduce the unconscious bias that enters any assessment process, with the goal of creating an inclusive and equal assessment process. To support this, personal details will be removed from application forms at the initial shortlisting stage.

    Job details

    Title

    Office Manager (CH11561)

    Employer

    University of Bath

    Location

    United Kingdom

    Published

    March 23, 2024

    Application deadline

    April 07, 2024

    Job type

    Administration/Managerment

    Field

    Computer Science,Engineering,Social Science

    About the employer

    Situated in Bath, Somerset, United Kingdom, University of Bath is a public university that received its royal charter in 1966. The University of Bath has been consistently ranked amongst the top universities in the UK and is known for its expertise in research and teaching. In 2004, the university launched the SET squared Partnership with the universities of Bristol, Southampton, and Surrey. This is the largest partnership ever, comprises of a combined staff of 6,400 researchers, and has a research budget of £266 million.

    The university is known for its four faculties: management, science, humanities and social science, and engineering and design. The university has been recognized for its excellence in research facilities and according to the 2014 Research Excellence Framework (REF), 87 percent of the university's research has been defined as world-leading. Notably, the university's research into child poverty and support for vulnerable people won a Queen's Anniversary Prize in 2011. The university's research grants and contracts portfolio is worth around £150 million.

    The university constantly finishes at the top of student satisfaction rankings and excelling in Chemical Engineering, Mechanical Engineering, and Psychology. It was also awarded Gold in the Teaching Excellence Framework. Because of its high-quality teaching, Bath's graduates are highly sought after by the UK's top employers.

    In 2004, Bath University invested in creating a sports training village, which has emerged as one of the best training centers for athletes in Europe. In 2013, the University became a founder member of GW4, an alliance of universities sharing intellectual and physical resources. Also, in the same year, the university opened a block of 75 flats for students living on campus. In 2012, the university began a three-year campus improvement project to improvise and expand student accommodation, teaching space, and a £10million arts centre. The university has invested over £450 million on its campus over the last decade.

    In 2015, the university inaugurated a specialized area for arts, education, and events. The University of Bath has a well-built infrastructure with all the essential facilities and amenities a student will require. The university gives equal focus on sports and offers one of the best sports facilities in the UK. The university-based athletes won six medals in the 2016 Rio Olympics.

    Almost one-fourth of the students enrolled are from outside the UK, so, the university offers a perfect internationally diverse experience. Airbus, World Bank, Nike, Ford, and Rolls Royce are some of the industry leaders, which collaborate with the university.

    Similar jobs

    Recent blogs