University of Queensland

University of Queensland

NIF Administrative Officer



  • National Imaging Facility (NIF)

  • Support the effective and efficient operations of the NIF Central team

  • $77k - $86k + 17% super + leave loading

  • Fixed-term position until December 2026 based at St Lucia

  • About National Imaging Facility

    National Imaging Facility (NIF) is Australia's advanced imaging network.

    We provide a full suite of advanced imaging capability including preclinical and clinical, human and animal imaging, radiochemistry, and imaging data analysis. Our expertise, equipment and services are critical to Australia's ability to translate health discoveries, undertake clinical trials and commercialise medical products. Our capabilities beyond health are unique in Australia.

    NIF is an Unincorporated Joint Venture (UJV), administered by UQ. It operates as a national collaborative capability of 14 Partner organisations across 5 states, governed by an independent Board. It receives funding through the Australian Government's National Collaborative Research Infrastructure Strategy (NCRIS) with co-funding from Australian and state government agencies and Partner institutions.

    About This Opportunity

    We are seeking a motivated and organised Administrative Officer to support the effective and efficient operations of the NIF Central team. The position will report to the NIF Director of Operations, who is known locally as the Chief Operating Officer of NIF. The role is responsible for delivering a wide range of administrative processes in support of NIF Central team outcomes and the CEO.

    Key responsibilities will include:

  • Maintaining administration systems and processes to manage the day-to-day flow of business for the office

  • Provide administrative support to projects and initiatives and the CEO

  • ​​Undertakes slightly complex data entry, retrieval, and document management processes

  • Arrange purchases for general office functions and hospitality

  • Assists with travel coordination - lodging travel requests, reconciling travel statements, booking flights and accommodation

  • Provides high-level administrative support to committees and meetings, including scheduling, distributing relevant documentation, taking minutes and coordinating RSVPs and attendances

  • Liaises with internal and external stakeholders to maintain relationships which support the operational outcomes for the NIF Central team

  • Organises and supports the administrative aspects of workshops, seminars, conferences, and relevant events, including marketing and managing RSVPs

  • Processes and/or drafts office correspondence for stakeholder review

  • Functions as the initial point of contact for enquiries, including responding to routine and non-routine queries involving interpretation of policy and procedures

  • Develops and maintains standard operating procedures for the effective and efficient functioning of the office.

  • Other tasks as requested by the supervisor

  • About You
  • Completion of a degree; or an advanced diploma plus at least two years' relevant work experience; or an equivalent combination of relevant experience and/or education/training.

  • Excellent written and interpersonal skills including the ability to communicate effectively via telephone, email and in person with internal and external stakeholders.

  • Ability to manage and prioritise workloads, work independently or within a team and meet strict timelines with confidence.

  • Adaptable and flexible approach to work with skills in dealing with difficult situations to meet changing needs and priorities.

  • Well-developed organisational skills with high level attention to details and ensuring accuracy of information.

  • Extensive experience in the use of a wide range of computer applications in a network environment, particularly Microsoft Office Suite of programs.

  • Demonstrated capacity to effectively use University platforms such as UniFi and Expense Management System or the ability to rapidly gain such knowledge.

  • Experience in reconciliation of credit cards, payment of invoices, etc. and the ability to interpret and abide by University policies and procedures in all areas of financial and administrative management.

  • In addition, the following mandatory requirements apply:

  • Work Rights: You must have unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment.
  • What We Can Offer

    This is a full-time , fixed-term position until 31 December 2026 at HEW 5.

    The full-time equivalent base salary will be in the range $77,396 - $86,029 plus super of up to 17 %. The total FTE package will be in the range $90,553 - $100,654 per annum.

    For further information about UQ's benefits, please visit Why Work at UQ and review The University of Queensland's Enterprise Bargaining Agreement 2018-2021.


    To discuss this role please contact Dr Sarah Flaim at [email protected] .

    For application queries, please contact [email protected] stating the job reference number in the subject line.

    Want to Apply?

    All applicants must upload the following documents in order for your application to be considered:

  • Cover letter addressing the ‘About You' section

  • Resume

  • Other Information

    At UQ we know that our greatest strengths come from our diverse mix of colleagues, this is reflected in our ongoing commitment to creating an environment focused on equity, diversity and inclusion. We ensure that we are always attracting, retaining and promoting colleagues who are representative of the diversity in the broader community, whether that be gender identity, LGBTQIA+, cultural and/or linguistic, Aboriginal and/or Torres Strait Islander peoples, or people with a disability. Accessibility requirements and/or adjustments can be directed to [email protected].

    If you are a current employee (including casual staff and HDR scholars) or hold an unpaid/affiliate appointment, please login to your staff Workday account and visit the internal careers board to apply for this opportunity. Please do NOT apply via the external job board.

    Applications close Sunday, 14 April 2024 at 11.00pm AEST (Job Reference Number - R-37175).

    Job details


    NIF Administrative Officer


    University of Queensland




    March 27, 2024

    Application deadline

    April 14, 2024

    Job type



    Business and Economics,Education,Medicine,Social Science

    About the employer

    The University of Queensland (UQ) is one of Australia’s leading research and teaching institutions. UQ strive for excellence through the creation, preservation, transfer and application of knowledge. For more than a century, this university has educated and worked with outstanding people to deliver knowledge leadership for a better world.

    Since it was founded in Brisbane in 1909, UQ has provided exceptional study experiences, research excellence and collaborative partnerships, coupled with an unforgettable lifestyle and stunning climate, to deliver knowledge leadership for a better world. With 3 campuses and more than 40 teaching and research sites, UQ is the perfect place to teach, research and study. Take advantage of the extensive UQ features including the largest research library in Queensland, hundreds of quality study spaces, several museums, a theatre, 11 college residences, and magnificent sporting facilities, such as swimming pools, tennis, basketball and volleyball courts, sports fields, Olympic-standard running tracks, and gymnasiums.

    Our high-quality range of around 390 undergraduate and postgraduate programs is one of the most comprehensive in Australia, providing students with the latest and most advanced disciplinary knowledge and industry placements informed by UQ’s world-leading research. UQ’s 6 faculties, 8 globally recognised research institutes and 100+ research centres attract an interdisciplinary community of more than 2,000 scientists, social scientists and engineers, who continue UQ’s tradition of research leadership.

    As you enjoy Queensland’s stunning campuses and climate, you can also make the most of the University’s proximity to many natural wonders – including beautiful beaches, lush rainforests, outback deserts, the Great Barrier Reef, as well as the largest sand island in the world – and visit stunning tourist attractions within an hour’s drive, such as the Gold and Sunshine Coasts, Byron Bay, Lone Pine Koala Sanctuary, and the world-famous ‘Australia Zoo’. Within Australia, Brisbane is renowned as a friendly and affordable city, with plenty of dining and entertainment attractions, and was ranked by The Economist Intelligence Unit’s 2019 Global Liveability Index as the world’s 18th most liveable city, achieving a perfect score for education and healthcare.

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