FM

Ford Motor Company

Marketing Coordinator

United States

Closing in 8 days

Job Description

We are the movers of the world and the makers of the future. We get up every day, roll up our sleeves and build a better world -- together. At Ford, we're all a part of something bigger than ourselves. Are you ready to change the way the world moves?

Ford Pro is a new global business within Ford committed to commercial customer productivity. Ford Pro delivers a work-ready suite of vehicles, accessories and services for virtually every vocation, backed by technology and engineered for uptime. A true one-stop shop, we offer a full portfolio of electrified and internal combustion vehicles designed to integrate seamlessly with the Ford Pro ecosystem, helping customers' businesses thrive today and into the new era of electrification.

In this position

This role requires an individual who is flexible, resilient and uses good judgment. This individual must have a high level of integrity and discretion in handling highly confidential business and personal information. This individual must be professional, friendly, and welcoming when interacting with senior leaders across the globe. They should possess excellent time and data management skills to coordinate various email activities and meeting notices across time zones. They should be able to work independently and have a high standard for delivering quality results. They should adapt to change with a positive attitude, be a quick learner, and be self-motivated.

The successful candidate should have exceptional communication skills - both verbal and written - complete all tasks in a timely manner, understand how to prioritize, and be a problem solver. The candidate will need to understand the Company's structure and will need to develop working relationships with other assistants, executive leaders, and operations partners. The candidate will be a valued member of the team and should be open to learning about the business beyond the day-to-day activities of the role.

Responsibilities

What you'll do

  • Identifies the preferred method of support for the executive and appropriately accommodates their working style. Partners with the executive to help them be efficient and effective with their time, consistently maintaining strong communication.
  • Manages the executive's calendar and correspondence; resolves scheduling conflicts in a timely manner and keeps the executive informed of changes and updates.
  • Maintains, organizes, and archives Outlook calendar, communications, and folders as appropriate, keeping the executive well-organized and aligned to Company records and retention schedules.
  • Sorts, screens, and distributes incoming and outgoing mail for the executive. Highlights information of interest and/or curate reading material.
  • Optimizes travel arrangements (e.g., transportation, accommodations, agenda, visa/passports) based on the executive's travel needs and preferences.
  • Manages complex itineraries, including any changes. Completes related expense reports.
  • Assists the executive with preparing for meetings, including preparing materials, obtaining materials in advance, distributing materials, and keeping the executive on schedule. Obtains appropriate support for virtual attendees as well as various media needs and other logistics.
  • Screens incoming calls and responds to emails as needed.
  • Greets and assists planned guests and manages unannounced visitors.
  • Assists with coordinating and managing meetings and events such as staff meetings, all-hands meetings, off-sites, team gatherings, etc., overseeing calendars, communication, technology, office space, logistics, and related follow-up activities.
  • Prepares, updates, and organizes information for inclusion in reports, correspondence, presentations, budgets, etc. Edits documents for accuracy, format, and arrangement of material.
  • Participates as an adjunct member of the executive's leadership team, including attending select meetings, taking notes, tracking assignments, and following up on assigned action items.
  • Coordinates employee skip-level meetings and other interactions between executives and employees when appropriate.
  • Assists with special projects as needed.
  • Works well with remote employees in different time zones and countries, acknowledging the need for flexibility in scheduling.
  • Highly adaptable to the fast-paced work environment.
  • Incorporate efficient changes within the organization to increase productivity and efficiency. (I.e., Slack, Smart Sheets, etc.)
  • Support onsite commercial events, vehicle launches, brand awareness events & campaigns.
  • Maintain and housekeep integrated calendar for the department.
  • Organize and support Leadership meetings and workshops.
  • Ability to manage multiple projects at once and not easily feel overwhelmed.
  • A problem solver who anticipates the needs of the executive and team.
  • Qualifications

    You'll have

  • High school diploma or GED.
  • 3+ years of experience as an executive assistant or project manager.
  • 3+ years of Microsoft software experience (e.g., Outlook, SharePoint, OneDrive, PowerPoint, Word, Excel, and other related programs).
  • Even better, you may have

  • Bachelor's degree or professional associate's degree.
  • Excellent writing, editing, and proofreading skills.
  • Learns new software systems and products/cloud tools with ease.
  • Responsive, self-starter; takes initiative in resolving issues or concerns.
  • Detail-oriented, organized, and excellent time management skills.
  • Displays a high degree of integrity and maintains confidentiality of sensitive information.
  • Works well independently with minimal supervision.
  • Ability to work collegially and collaboratively within a team environment in an open-concept office area.
  • Comfortable interacting with all levels of the organization, from executive leadership to individual contributors.
  • Ability to plan, prioritize, and support multiple assignments simultaneously.
  • Willingness and flexibility to support across all North America time zones.
  • You may not check every box, or your experience may look a little different from what we've outlined, but if you think you can bring value to Ford Motor Company, we encourage you to apply!

    As an established global company, we offer the benefit of choice. You can choose what your Ford future will look like: will your story span the globe, or keep you close to home? Will your career be a deep dive into what you love, or a series of new teams and new skills? Will you be a leader, a changemaker, a technical expert, a culture builderor all of the above? No matter what you choose, we offer a work life that works for you, including:

    • Immediate medical, dental, and prescription drug coverage

    • Flexible family care, parental leave, new parent ramp-up programs, subsidized back-up child care and more

    • Vehicle discount program for employees and family members, and management leases

    • Tuition assistance

    • Established and active employee resource groups

    • Paid time off for individual and team community service

    • A generous schedule of paid holidays, including the week between Christmas and New Year's Day

    • Paid time off and the option to purchase additional vacation time.

    For a detailed look at our benefits, click here:

    2024 New Hire Benefits

    This position is a salary grade 6.

    Visa sponsorship is not available for this position.

    Candidates for positions with Ford Motor Company must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire.

    We are an Equal Opportunity Employer committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, disability status or protected veteran status. In the United States, if you need a reasonable accommodation for the online application process due to a disability, please call 1-888-336-0660.

    #LI-Remote

    More Information on Ford Motor Company

    Ford Motor Company operates in the Automotive industry. The company is located in Dearborn, MI and Palo Alto, CA. Ford Motor Company was founded in 1903. It has 175633 total employees. It offers perks and benefits such as Flexible Spending Account (FSA), Disability insurance, Dental insurance, Vision insurance, Health insurance and Life insurance. To see all 183 open jobs at Ford Motor Company, click here.

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    Job details

    Title

    Marketing Coordinator

    Employer

    Ford Motor Company

    Location

    United States

    Published

    March 26, 2024

    Application deadline

    April 25, 2024

    Job type

    Expert

    Field

    Engineering

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