University of Queensland

University of Queensland

Manager, Research Grants (AIBN)


Closing in 4 days

  • Australian Institute for Bioengineering and Nanotechnology (AIBN)

  • Collaborate with the highly awarded, world-class AIBN research community

  • Provide high-quality grants management and administrative support

  • Be part of an organisation with a meaningful purpose and impact

  • Based at our vibrant St Lucia Campus

  • About UQ

    As part of the UQ community, you'll have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

    Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you'll have the opportunity to contribute to activities that have a lasting impact on our community.

    Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

  • 26 weeks paid parental leave or 14 weeks paid primary caregiver leave

  • 17% superannuation contributions

  • 17.5% annual leave loading

  • Access to flexible working arrangements

  • Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family

  • On campus childcare options

  • Cheap parking (from just $5 a day)

  • Salary packaging options

  • About This Opportunity

    You will be responsible for the provision of high-quality grants management and administrative support to the AIBN research community, to enhance and diversify the Institute's research performance and ensure the sustainability of core research activities.

    You will oversee the grants function for the Institute which is critical for pre-award grant management processes and coordinating the preparation of applications for research funding. This includes identifying competitive research funding opportunities and communicating relevant and timely research information to AIBN's research community. You will also play a key role in the development of resources and initiatives designed to improve the quality of grant applications and review of applications and provision of strategic advice in grant-crafting.

    In this role, you will also manage and coordinate the collation and reporting of AIBN's research performance. Interaction with professional and academic staff at all levels within AIBN and broader UQ is an important aspect of this position.

    You will report into the Director, Institute Operations and will work closely with the Senior Manager, Research Development, Institute Director and Institute Deputy Director Research in the management of research funding application submissions and research information delivery, and support the development and implementation of grant policies and procedures with an emphasis on continuous process improvement. You will also work closely with AIBN's Executive, Operational and Research teams, while also serving as an important link between the Institute and UQ Research Office.

    Key responsibilities will include:

  • Develop and implement effective pre-award grant management processes and procedures to facilitate researchers in attracting competitive research funding.

  • Effectively manage and oversee the administration of grant application rounds, including internal schemes and external major competitive research grant and fellowship schemes.

  • Provide detailed advice to the Institute Director regarding applications requiring their endorsement, including budgetary, appointment, facilities and resource commitments arising from successful applications.

  • Assist in the development and implementation of effective strategies and initiatives to improve the quality of funding application submissions.

  • Provide high-level support and advice to researchers in the preparation of high-quality competitive funding applications, including strategic advice and editorial review of the structure, content, clarity, style, and appropriateness of the proposal for the specific funding scheme.

  • Develop and maintain knowledge of the Institute's research activities, existing partnerships, strategic aims, existing and emerging research strengths, research capabilities and activities to assist the Institute in achieving its funding objectives.

  • Ensure researchers are informed of UQ's and AIBN's policies and procedures as they relate to pre-award grant management processes.

  • Assist with post-award administration of research grants and fellowships by liaising with award holders, UQ Research Office and other areas of AIBN Operations Team such as Finance, Research Partnerships and HR to ensure that the AIBN fulfils its obligations that arise from research funding agreements and University policy.

  • Oversee the management of compilation and analysis of research performance data for reporting purposes.

  • Other duties as required.

  • This is a full-time (100%), continuing position at HEW level 8.

    The full-time equivalent base salary will be in the range $105,338.31 - $118,280.70, plus a generous super allowance of up to 17%. The total FTE package will be up to $123,245.82 - $138,388.42 annually.

    About You
  • Postgraduate qualifications or progress towards postgraduate qualifications in a related discipline and extensive experience; or an equivalent combination of relevant experience and/or education/training.

  • Demonstrated experience in a research management environment, with demonstrated skills in pre-award grants management and administration.

  • Extensive knowledge of relevant competitive granting schemes, with experience in the preparation, review and editing of successful grant applications.

  • Evidence of knowledge and/or use of information management systems, including evidence of interpreting and relaying relevant institutional and granting agency policies and procedures for dissemination to the academic community.

  • A high level of oral and written communication skills, with an ability to engage with staff at all levels.

  • Demonstrated ability to organise and prioritise responsibilities, work independently and as part of a team, and work effectively under pressure to meet deadlines.

  • Evidence of knowledge and/or use of information management systems for strategic purposes, and assimilating information rapidly and deploying such knowledge to the benefit of the organisation, focusing on achieving outcomes while ensuring compliance with a broad policy and procedural framework.

  • In addition, the following mandatory requirements apply:

  • Work Rights: You must have unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment.

  • Background Checks: All final applicants for this position may be asked to consent to a criminal record check. Please note that people with criminal records are not automatically barred from applying for this position. Each application will be considered on its merits.

  • Questions?

    For more information about this opportunity, please contact Ms Stephanie Jillett – [email protected]

    For application queries, please contact [email protected] stating the job reference number (below) in the subject line.

    Want to Apply?

    All applicants must upload the following documents in order for your application to be considered:

  • Cover letter addressing the ‘About You' section (maximum 2 pages)

  • Resume

  • Other Information

    At UQ we know that our greatest strengths come from our diverse mix of colleagues, this is reflected in our ongoing commitment to creating an environment focused on equity, diversity and inclusion. We ensure that we are always attracting, retaining and promoting colleagues who are representative of the diversity in the broader community, whether that be gender identity, LGBTQIA+, cultural and/or linguistic, Aboriginal and/or Torres Strait Islander peoples, or people with a disability. Accessibility requirements and/or adjustments can be directed to [email protected]

    If you are a current employee (including casual staff and HDR scholars) or hold an unpaid/affiliate appointment, please login to your staff Workday account and visit the internal careers board to apply for this opportunity. Please do NOT apply via the external job board.

    Applications close Sunday 1 October 2023 at 11.00pm AEST (Job Reference Number – R-30359). Please note that interviews have been tentatively scheduled for mid October.

    Job details


    Manager, Research Grants (AIBN)


    University of Queensland




    September 18, 2023

    Application deadline

    October 01, 2023

    Job type



    Biology,Business and Economics,Education,Social Science

    About the employer

    The University of Queensland (UQ) is one of Australia’s leading research and teaching institutions. UQ strive for excellence through the creation, preservation, transfer and application of knowledge. For more than a century, this university has educated and worked with outstanding people to deliver knowledge leadership for a better world.

    Since it was founded in Brisbane in 1909, UQ has provided exceptional study experiences, research excellence and collaborative partnerships, coupled with an unforgettable lifestyle and stunning climate, to deliver knowledge leadership for a better world. With 3 campuses and more than 40 teaching and research sites, UQ is the perfect place to teach, research and study. Take advantage of the extensive UQ features including the largest research library in Queensland, hundreds of quality study spaces, several museums, a theatre, 11 college residences, and magnificent sporting facilities, such as swimming pools, tennis, basketball and volleyball courts, sports fields, Olympic-standard running tracks, and gymnasiums.

    Our high-quality range of around 390 undergraduate and postgraduate programs is one of the most comprehensive in Australia, providing students with the latest and most advanced disciplinary knowledge and industry placements informed by UQ’s world-leading research. UQ’s 6 faculties, 8 globally recognised research institutes and 100+ research centres attract an interdisciplinary community of more than 2,000 scientists, social scientists and engineers, who continue UQ’s tradition of research leadership.

    As you enjoy Queensland’s stunning campuses and climate, you can also make the most of the University’s proximity to many natural wonders – including beautiful beaches, lush rainforests, outback deserts, the Great Barrier Reef, as well as the largest sand island in the world – and visit stunning tourist attractions within an hour’s drive, such as the Gold and Sunshine Coasts, Byron Bay, Lone Pine Koala Sanctuary, and the world-famous ‘Australia Zoo’. Within Australia, Brisbane is renowned as a friendly and affordable city, with plenty of dining and entertainment attractions, and was ranked by The Economist Intelligence Unit’s 2019 Global Liveability Index as the world’s 18th most liveable city, achieving a perfect score for education and healthcare.

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