Thompson Rivers University

Thompson Rivers University

Learning Commons and Student Support Coordinator

Canada

Expired

Application Restrictions

Open to both Internal and external

Job Type

Support Staff (CUPE)

Posting In effect from

2/2/2024

Closing Application Date

16/2/2024

Closing date for internal CUPE applicants

16/2/2024

Applications will be reviewed commencing the “closing date for internal CUPE applicants” and may continue until the position is filled.

Internal CUPE applicants must submit their application by 4pm on the “closing date for internal CUPE applicants” for their Seniority to be recognized. Applications received after the "closing date for internal CUPE applicants" will be considered alongside external applicants.

Full/Part Time

Full Time

Support Type

Auxiliary (Over 4 Months)

Anticipated Start Date

20/2/2024

Position End Date (If Applicable)

25/1/2025

The Hours of work are subject to change depending upon departmental requirements

Schedule

The hours of work will be Monday to Friday, 7 hours a day, 8:30 am to 4:30 pm

Schedule Description

DUTIES

Reporting directly to the Manager, Williams Lake Enrolment Services and Student Support, the Learning Commons and Student Support Coordinator supports various student populations and is responsible for the coordination and management of the Learning Commons, as well as student success and retention programming on the TRU Williams Lake campus. This position provides oversight of the programming, strategies, early alert referrals and technologies to support students' development personally, socially, and intellectually. In addition to providing direct supervision and coordination of campus tutors, the Learning Commons and Student Support Coordinator will partner with appropriate professionals to provide proactive assistance to support student success, academic engagement and retention. The Coordinator will also work closely alongside the Coordinator, Indigenous Student Services to ensure all TRU Williams Lake students receive equitable support. Special project work to support student success and retention, as assigned by the Manager, Williams Lake Enrolment Services and Student Support, is an important part of the position. The Coordinator may also perform the duties of the campus tutors.

One year replacement required with the possibility the replacement need will be extended further.

MAJOR DUTIES & RESPONSIBILITIES

  • Provides leadership to plan, develop, evaluate, coordinate and implement proactive learning commons and student support services to ensure effective student development and retention
  • Directs the work of the TRU Williams Lake campus tutors including: planning, scheduling, assigning, organizing and checking of work, as well as coaching and providing feedback on staff performance
  • Researches, develops, and reviews learning commons and student support programming and opportunities to align with TRU's Vision and Strategic Enrolment Management Plan
  • Manages and monitors a comprehensive database for early alert reporting of students of concern including collecting and reviewing information to coordinate and develop individual cases and referrals
  • Consults and debriefs with faculty, staff and administration, working closely with Enrolment and Student Services; communicates referrals and actions to provide support for students
  • Coaches, advises and supports students on appropriate study strategies and available resources and policies; connects with students via email, text, online and paper
  • Develops information and resources for a diverse student population
  • Recommends and collaborates to develop programs and processes with respect to student success and development
  • Coordinates, prepares and maintains documentation, records and reports including related budget and expense requirements
  • Coordinates, prepares and maintains confidential documentation, records and reports
  • Works with TRU academic supports (both at TRU Williams Lake and main campus) to build academic engagement activities and events that promote student learning and enhance student success
  • Coordinates programming and support efforts for special populations of students
  • Monitors and manages student cases in consultation with referral responder and students; follows up on individual cases to ensure case completion
  • Develops and emphasizes community and university partnerships to engage with the learning commons
  • Facilitates and supports student access to TRU Open Learning and other distance-delivery course options, including the Prior Learning Assessment Recognition process
  • Invigilates computer-based and paper-based assessments and examinations, processing both internal and external testing activities
  • Processes and forwards assessment/tests results to appropriate personnel
  • REPORTS TO Manager, Enrolment Services WL and Student Support

    QUALIFICATIONS

    Education:

  • Bachelor's degree in education or related field plus 2 years' post- graduate studies leading to a certification/designation
  • Experience:

  • Three years of related experience in a post-secondary institution or related environment, including three years working in student services
  • SKILLS, KNOWLEDGE OR ABILITIES RELATED TO THE JOB

  • Understanding of academic supports and enrolment services at TRU
  • Ability to establish priorities, organize, schedule and report out in a timely manner
  • Ability to collaborate, problem solve and develop relationships
  • Knowledge of TRU Open Learning programs and courses, as well as other distance-delivery options
  • Knowledge of the Prior Learning Assessment and Recognition process
  • Proven ability to manage and coordinate multiple tasks and tasks of others
  • Demonstrated ability to work with sensitive, confidential, personal information
  • Demonstrated ability to interpret and apply policies
  • Proven ability to use judgement and to assess and coach students effectively and discreetly
  • Ability to work within and assist others in navigating through complex systems
  • Excellent interpersonal and communication skills
  • Ability to plan, develop and execute events and various activities
  • Ability to review, evaluate and report on programming and activities
  • Proven ability to analyze and prepare budgets and report on financial activities
  • Demonstrated ability and commitment to serving diverse students
  • Knowledge of Secwepemc, Chilcotin and Carrier cultures
  • WORKING CONDITIONS

  • Regular contact with students with a variety of disabilities, including dealing with challenging or difficult personalities
  • Hours of work include evenings and early mornings, and some weekends in order to meet schedules of student population
  • Some off-campus travel may be required
  • General office conditions
  • Siting at a desk or computer for extended periods of time
  • Ability to lift weights up to 10 kg
  • The salary for the above position is determined by the Collective Agreement with the Canadian Union of Public Employees, Local 4879, as it presently exists.

    Pay Band

    $33.51 - $37.23 ( CUPE Grade 10 (90% - 100%) )

    Salary rate

    Please Note: This position may be subject to a 90% salary for the first 560 hours of employment.

    Location

    Williams Lake, BC CA (Primary)

    # of Hires Needed

    1

    Organizational Unit

    Thompson Rivers University -> Williams Lake Campus -> Enrolment and Student Services, Williams Lake

    Diversity and Inclusion Commitment:

    Thompson Rivers University is strongly committed to hiring based on merit with a focus on fostering diversity of thought within our community. We welcome those who would contribute to the further diversification of our staff, our faculty and its scholarship including, but not limited to, women, Indigenous, Black and People of Colour, persons with disabilities and persons of any sexual orientation or gender identity. Please note that all qualified candidates are encouraged to apply, however applications from Canadians and permanent residents will be given priority.

    NOTE: To learn more about Thompson Rivers University or living in Kamloops or Williams Lake please visit our Careers website. External Candidates invited to interview will be required to bring a copy of their transcripts to the interview.

    Job details

    Title

    Learning Commons and Student Support Coordinator

    Employer

    Thompson Rivers University

    Location

    Canada

    Published

    February 03, 2024

    Application deadline

    February 16, 2024

    Job type

    Administration/Managerment

    Field

    Education

    About the employer

    Thompson Rivers University (TRU) was established in 1970 as a public academic and Research University. Located in Kamloops, BC, Canada is the main campus of the university. Many global leaders and people in business have graduated from TRU. It has distance and online education programs with TRU Open Learning division.

    The inaugural convocation of TRU was held on March 31, 2005. The first official visit at the university was made by Prime Minister Paul Martin. On-campus, 15,500 students are studying a variety of programs.

    Programs are from these schools and faculties; Faculty of Arts, Faculty of Adventure, School of Business and Economics, School of Nursing, Faculty of Education and Social Work, Culinary Arts and Tourism, Faculty of Law, Faculty of Science, Faculty of Student Development, and School of Trades and Technology.

    The university is in the vicinity of the commercial districts and residential areas. And next door to Tournament Capital Center that is Kamloops' biggest recreational centre. Also, the University offers various outdoor adventures and cultural activities around its campus.

    With TRU's World division, they have many international partners. With 26,000 studying students on the campus or through distance and online learning, the university provide 140 on-campus programs and 60 open learning programs. It has 2000+ employees including academic faculty, staff and administration.

    TRU provides its students with academic research, extracurricular activities for community services. Most students from are from China, India and Saudi Arabia with other 70 countries.

    33,000+ Canadian Alumni and 15,000+ International Alumni have graduated from TRU's undergraduate, graduate and vocational training programs. The TRU Alum stay connected with AlumNights that happen in Vancouver and Victoria. The notable alumni of TRU are Canadian actor Lorne Cardinal, Canadian novelist and former professor at the University of British Columbia, Steven Galloway; and Kamar Burke, Canadian retired professional basketball player.

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