Hutto Testing Center Coordinator (Part Time)

Location

2600 South First Street Temple, TX

Job Type

Part-Time Staff

Job Number

00189

Division

Student and Enrollment Services

Department

Testing

Opening Date

04/18/2023

Closing Date

Continuous

FLSA

Non-Exempt

FLSA

Non-Exempt

Salary Grade

Classified

Work Schedule

Monday-Wednesday 3:00 pm to 8:00 pm Thursday 3:30 pm to 8:00 pm Occasional weekends. During training, these hours may vary This is an on-site position. Essential duties of the role must be performed in-person, during prescribed work hours.

Description

Benefits

Position Summary & Essential Duties

The following duties, responsibilities, Knowledge, Skills and Abilities (KSA's), and physical requirements are intended to describe the general nature and level of work being performed. The information listed below is not intended to be construed as a complete listing of all duties, responsibilities, KSA's, and physical requirements required of this position since changes to the position may occur at any time or additional requirements that may be added over the course of time.

SUMMARY: Under direct supervision of the Departmental Director and coordination of Division Director Student and Enrollment Services the incumbent will perform a variety of administrative and staff support duties directly related to testing facilitation. An accompanying range of office skills and procedures and knowledge of organizational policies and procedures is required. Assists and directs students and visitors and helps resolve administrative problems and inquiries both internal and external to the office. Composes, edits, and proofreads correspondence and reports and prepares a wide range of administrative and departmental documents. This position will assist with testing at all centers, and at the high school as needed.

Qualifications (Required and Preferred)

MINIMUM EDUCATIONAL AND WORK REQUIREMENTS (MINIMUM QUALIFICATIONS): A Bachelor's Degree and two (2) years of directly related work experience, or an Associate's Degree with four (4) years of directly related work experience. Part-time work experience will be pro-rated and, in total, must equal the number of years of directly related work experience.

PREFERRED: None

Job Duties and Responsibilities

The incumbent:

Administers and proctors a variety of tests (paper/pencil and computer/internet based) which include but not limited to telecourse, internet, VCT correspondence, course make-up, college placement, HESI A2 and TEAS V, according to strictly prescribed guidelines and standards.

Coordinates the testing sign-in roster checking examinee identification and test rosters, distributes test materials, and monitors the conduct of examinees. Ensures adequate coverage of testing facilities.

Prepares and organizes testing materials in accordance with individual testing requirements and with established testing protocol and guidelines; prepares testing facilities and monitors seating of examinees.

Assists in the enforcement of test security policies and procedures before, during, and after testing. Reports all violations in test security to the departmental director.

Prepares all test materials for shipment; verifies accuracy of test materials and prepares all associated documentation.

Assists with data entry of placement test scores into college's student information system. Updates individual student TSI plans as needed.

Provides general administrative assistance, to include creation and review of testing reports, answering phone inquiries, greeting students and other visitors, providing information and assistance to walk-in students and other visitors.

Administers testing during hours outside of normal college business hours i.e. evenings and weekends where applicable under limited supervision.

Maintains a good working relationship with other departments, faculty, and staff.

Performs other duties as assigned.

SOCIAL CONSTRUCTS REQUIRED OF POSITION:

Display empathy and positive regard for others in written, verbal and non- verbal communications.

Work with colleagues and students by practicing punctuality, respect for deadlines, collaborative problem solving, and honest communication.

Be friendly and collegial with co-workers, faculty, students, staff, and visitors to the campus.

Build trusting relationships by acting with integrity, courtesy, and responsibility, even in the face of stress or demanding workplace conditions.

Maintain proficiency as needed and approved by attending trainings, reading job-related materials, and meeting with others in area of responsibility.

Dress appropriately for a workplace with frequent customer service interaction and community outreach.

Meet all required standards of confidentiality. Keep work areas in a clean and orderly manner.

Knowledge Skills and Abilities & Physical Demands

KNOWLEDGE:

Knowledge of computerized and manual standardized testing protocol, guidelines, procedures, and standards.

Knowledge and understanding of pre-testing and post-testing security standards and procedures.

SKILLS:

Receptionist skills which includes answering telephones, greeting individuals, providing correct information regarding the Testing Center. .

Skill in the use of personal computers and related software applications.

Organizing and coordinating skills.

Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.

ABILITIES:

Ability to complete moderately complex administrative paperwork.

Ability to maintain appropriate testing facilities and aids.

Ability to understand and follow specific instructions and procedures.

Ability to communicate effectively, both orally and in writing.

Ability to develop and deliver presentations.

PHYSICAL EFFORT: Light to moderate physical activity that may include lifting, pushing, pulling of objects up to 25 pounds.

WORKING CONDITIONS: Work is performed in an interior/office work environment. Duties may require travel in personal or college owned vehicles. Evening and weekend work will be required.

HOURS REQUIRED PER WEEK: 19.5

TRS/ORP TRS only

SUPERVISOR OF : None

DIRECT SUPERVISOR: Director, Testing and the Division Director Student and Enrollment Services

TEMPLE COLLEGE BENEFITS

To enhance the employment opportunity you may be seeking, Temple College offers a competitive array of benefit options to select from, some of which are fully paid for by the college. Listed below is a summary of benefits currently offered for full-time employees. Part-time employees are eligible for specific benefits on a pro-rated basis.

MEDICAL AND OPTIONAL INSURANCE COVERAGE BENEFIT OPTIONS

The Medical and optional insurance coverage benefit options listed below are offered through Temple College by the Employees Retirement System (ERS) of Texas. Please visit ERS at https: // www. ers.texas.gov/ for further information.

MEDICAL: Eligible full-time employees can choose from the following medical programs which begin the first day of the month following the 60th day of employment:

HealthSelect of Texas "Blue Cross Blue Shield" (PPO)

Consumer Directed HealthSelect "Blue Cross Blue Shield (HSA)

Medical plans include prescription coverage. Employee medical coverage monthly premiums are fully paid for by the college and the college pays for one-half (1/2) of the cost of dependent care coverage monthly premiums.

OPTIONAL BENEFITS:

Dental (PPO and HMO), Vision, Optional Term Life Insurance, Voluntary Accidental Death and Dismemberment, Dependent Term Life Insurance, Short-term and Long-term Disability, Texa$aver (457 plan), TexFlex-Health and Dependent Care Reimbursement.

Optional benefits are employee paid but are offered at very competitive rates.

ANNUAL AND SICK LEAVE ACCRUALS

ANNUAL LEAVE ACCRUALS:

Regular, full-time twelve (12) month faculty and staff accrue Annual Leave as follows:

Years of Service : 0 through 5

Accrual Rate (Maximum Accrual Hours per Month) = 8

Accrual Rate (Maximum Accrual Hours per Year) = 96

Years of Service: 6 through 10

Accrual Rate (Maximum Accrual Hours per Month) =10

Accrual Rate (Maximum Accrual Hours per Year) =120

Years of Service: 10 plus years

Accrual Rate (Maximum Accrual Hours per Month) =12

Accrual Rate (Maximum Accrual Hours per Year) =144

Annual leave may be accrued up to a limit of 240 hours with special provisions allowing for annual accruals above that limit. Faculty with contracts less than 12 months do not accrue Annual Leave but are provided with 20 hours of personal time per fiscal year.

SICK LEAVE ACCRUALS:

Faculty and Administrative Staff: Accruals of 8 hours per month. Sick Leave may be accrued up to a limit of 1040 total hours. Faculty with contracts less than 12 months will receive accruals during the summer semester if they instruct during that time.

ADDITIONAL INFORMATION

HOLIDAYS: Recognized college holidays, in addition to Annual and Sick leave accruals, include Labor Day, Thanksgiving Break, Winter Break, Martin Luther King Day, Spring Break, Good Friday, Memorial Day and Independence Day.

PAYROLL: Employees are paid by direct deposit through the last working day of the month. Actual deposits are paid on the last working business day of the month. All benefit deductions are taken at that time.

RETIREMENT: Temple College is one of the few community colleges in the state of Texas to be permitted Federal Social Security deductions. Temple College is a Section 218 employer.

All regular employees are mandated by the Texas State Legislature to enroll in either the Teacher Retirement System (TRS) or the Optional Retirement Program (ORP) however, ORP participation is based upon position. All faculty members are eligible to participate in either TRS or ORP. A list of ORP providers is available.

Please visit TRS at https: // www. trs.texas.gov/Pages/Homepage.aspx for further information.

Contribution:

Member: Teacher Retirement System (TRS) = 8.0% of annual salary

Employer: Teacher Retirement System (TRS) = 7.75% of member's annual salary

Contribution:

Member: Optional Retirement Program (ORP) = 6.65 % of annual salary

Employer: Optional Retirement Program (ORP) = 6.6% of annual salary

Tax Sheltered Annuities (TSAs) also known as Tax Deferred Annuities (TDAs) are available to all employees who are eligible to participate in the TRS/ORP retirement program and who wish to participate in this program. This participation is voluntary and contributions are made from the employee's salary. A list of providers is available.

MISCELLANEOUS LEAVE: Family and Medical Leave (FMLA), Jury Duty, Bereavement, Deteriorating weather, and Military training.

WORKERS COMPENSATION: If an employee is injured on the job, Temple College, through its Worker Compensation Program, pays all authorized hospital, nursing, and physician's fees. Additional benefits may be available.

HOURS OF OPERATION:

Regular Schedule:

Monday - Thursday: 8:00 a.m. – 6:00 p.m.

Friday: 8:00 a.m. – 12:00 p.m.

Summer Schedule:

Monday - Thursday: 7:30 a.m. - 6:00 p.m.

Agency

Temple College

Address

 Temple College

2600 South First Street Temple, Texas, 76504

Phone

 254-298-8580

Website

 https:// www. templejc.edu