HRIS/Compliance Specialist

Position Overview

We are looking for a knowledgeable and detail-oriented HRIS/Compliance Specialist to join our HR Operations and Total Rewards team! This individual will report to the Director, HR Operations and Total Rewards and be responsible for supporting and maintaining the organization's HRIS modules along with our other HRIS specialist. Additionally, this role will support all HR compliance reporting as well as immigration. Your duties will include analyzing the efficiency of our HR systems, gathering user data, performing audits to ensure data integrity and compliance, and ensuring timely required reporting such as EEO, AAP, California Pay Data, etc. If you enjoy working with systems and love HR compliance to optimize an organization's HR practices, we want to hear from you!

About the Role – You will:

  • Oversees and maintains optimal function of the HRIS, which may include installation, customization, development, maintenance, and upgrade to applications, systems, and modules.
  • Provide support for HR information system including, but not limited to, researching and resolving system problems, unexpected results or process flaws; perform scheduled activities; recommend solutions or alternate methods to meet requirements.
  • Liaison with third parties and other internal stakeholders.
  • Collaborates with various departments to identify areas of system improvements and enhancements and supports implementing identified solutions.
  • Programs custom functions and documentation such as automated queries, filters, macros, and reports.
  • Auditing HR processes and documents, including payroll administration, staff turnover, hiring, and termination of service, when required.
  • Ensures system compliance with data security and privacy requirements.
  • Maintains knowledge of trends and developments in HRIS providers, vendors, and technology.
  • Proactively track pending laws and regulations to identify risk and potential impact to the business.
  • Recommend and rollout modifications to the Company's employment and benefits policies, procedures and programs.
  • Maintain HR compliance calendar and ensure compliance audits and timely reporting (I-9, EEO, benefits, ACA, AA, Vets reporting, SOX)
  • Maintaining quarterly I-9 audit process.
  • Supports HR initiatives and projects and overall administrative workflow.
  • About Our Group:

  • As strategic partners, the HR team strives to ensure that our values, culture and engagement always allow us to do great things for our company.
  • We strive to provide the highest-level service and support to our clients each and every day.
  • We work collaboratively to build strong relationships with our clients, partners, and own team.
  • We treat each other with respect……and always try to have a little fun every day!
  • This position will be part of the Greer based HR team.
  • You will report to the Director, HR Operations and Total Rewards and collaborate with other HR team members located at our headquarters in Burlingame, CA.
  • About You:

  • Self-starter with the ability to adapt interpersonal styles and techniques to influence at all levels of the organization.
  • Critical thinker with high attention to detail
  • Customer-focused attitude, with high level of professionalism and discretion.
  • Successful experience in working with diverse populations
  • Ability to maintain strict confidentiality, establish trust and credibility, and act with complete integrity.
  • Strong time management and organizational skills that works independently with general supervision.
  • Team-player that is willing to contribute beyond the defined role to meet business needs as circumstances require.
  • Sound judgment and problem-solving skills; Continuously identifying opportunities for process improvement.
  • Self-starter with strong ethical standards
  • Proficient with Microsoft office suite or related software.
  • Excellent English written and verbal communication skills.
  • Your Experience Includes:

  • Bachelor's degree in Human Resources Management, Business Administration or related field required.
  • A minimum of 2 years of related experience required
  • Experience managing and implementing HRIS systems/ATS modules.
  • Working knowledge of federal employment laws as well as experience working at a multi-state employer.
  • Job details


    HRIS/Compliance Specialist




    United States


    June 11, 2024

    Application deadline

    April 11, 2024

    Job type




    About the employer

    As major cities convert to 100% electric fleets, Proterra vehicles have become the most popular electric buses on the road in North America. With more than 10 years of experience delivering heavy-duty electric transit vehicles, Proterra has sold 1,300+ buses to 135+ transit agencies across 43 U.S. states and Canadian provinces.

    To provide operators with a comprehensive set of products to deploy and scale their EV fleets, Proterra also offers a turn-key approach to delivering the complete energy ecosystem for commercial electric vehicles. In addition to high-power charging systems, Proterra Energy fleet solutions include charging infrastructure design, build, financing, operations, maintenance, and energy optimization.


    Similar jobs

    Recent blogs