HR Assistant
Clarendon Building, Broad Street, Oxford, OX1 3BG
An exciting opportunity has arisen to join the HR Shared Service team within the Gardens, Libraries, and Museums (GLAM) Division!
About the role
You will work as a member of the Recruitment Team and Operations team. The main focus of this particular role is to provide administrative support for both teams as required.
Working in the Recruitment team, you will support recruiting managers in finding the talents they need. You will administer recruitment campaigns including preparing advertisements, arranging shortlisting and interviews, processing pre-employment checks, and running a new starter induction.
Working in the Operations team, you will assist with a wider range of tasks in relation to the employee cycle such as completing monthly payroll changes, sending out various reminders (fixed-term contract, visa, probation, etc.), staff card renewal, minute-taking, and expense claims.
You will be the first point of contact for managers, employees, and job applicants contacting the HR team, and you will be dealing with enquiries by email and over the phone as well as passing enquiries onto the appropriate team member.
This is a full-time, permanent post working 36.5 hours per week. The team is currently working hybrid.
About You
You will be able to work in a busy, sometimes pressurised environment, where planning and organisation skills are essential to meet multiple deadlines.
A high level of numeracy and accuracy is key to preparing offer letters and contracts.
You will have excellent interpersonal and communication skills to liaise with key stakeholders at all levels.
Experience of working in/with HR and working at a university would be welcomed.
What We Offer
As an employer, we genuinely care about our employees' wellbeing and this is reflected in the range of benefits that we offer including:
• An excellent contributory pension scheme
• 38 days of annual leave
• A comprehensive range of childcare services
• Family leave schemes
• Cycle loan scheme
• Discounted bus travel and Season Ticket travel loans
More information is available at https: // hr.admin.ox.ac.uk/staff-benefits
Diversity
Our staff and students come from all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family-friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example, shared parental leave.
How to apply
You will be required to upload your CV and a supporting statement (or a supporting evidence form using the attached template below) as part of your online application. Your supporting evidence form should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one.
Only applications received online by 12.00 midday (BST) on Friday 26 July 2024 can be considered. Interviews are expected to take place face-to-face on 19 August 2024.
Contact Person : Recruitment Team Vacancy ID : 173859 Contact Phone : Closing Date & Time : 26-Jul-2024 12:00 Pay Scale : STANDARD GRADE 4 Contact Email : [email protected] Salary (£) : £25,138 - £28,759 per annum
Job details
Title
HR Assistant
Employer
University of Oxford
Location
United Kingdom
Published
July 06, 2024
Application deadline
July 26, 2024
Job type
Administration/Managerment
Field
Business and Economics,Social Science
About the employer
The University of Oxford is the oldest university in the English-speaking world, and is actually so ancient that its founding date is unknown – though it is thought that teaching took place there as early as the 11th century. It’s located in and around the medieval city center of Oxford, dubbed “the dreaming city of spires” by the 19th century poet Matthew Arnold, and comprises 44 colleges and halls as well as the largest library system in the UK.
There are 22,000 students at Oxford in total, around half of whom are undergraduates, while 40 per cent are international students. A quarter of the city of Oxford’s residents are students, giving the city the youngest population in the UK.
The University of Oxford does not have a main campus, its buildings and facilities instead being scattered around the medieval city center. Its colleges each have a distinctive character and traditions often dating back centuries. Colleges are self-governing institutions to which students usually apply directly. There are four academic divisions within Oxford University: Humanities, Mathematical, Physical and Life Sciences; Medical Sciences; and Social Sciences. The university’s particular strength is the sciences, and it is ranked number one in the world for medicine.
Oxford is a youthful and cosmopolitan city with plenty to see and do. There are dozens of historic and iconic buildings, including the Bodleian Libraries, Ashmolean Museum, Sheldonian Theatre, the cathedral, and the colleges themselves. Students can choose to spend their time studying or avail themselves of the many extracurricular activities available. There’s a strong musical life at Oxford, with clubs and societies spanning all genres, from jazz, through to classical and folk. Oxford is also ranked highly for sport, with its top rowers taking part every year in the world-famous boat race with the University of Cambridge on the River Thames. Drama lovers are also well catered for, with one of the largest and most vibrant university drama scenes in the country.
Oxford has an alumni network of over 250,000 individuals, including more than 120 Olympic medalists, 26 Nobel Prize winners, seven poets laureate, and over 30 modern world leaders (including Bill Clinton, Aung San Suu Kyi, Indira Ghandi and 26 UK Prime Ministers).
It has a friendly rivalry with Cambridge for the title of best university in the UK and is regularly ranked as being one of the top three universities in the world. Notable Oxford thinkers and scientists include Tim Berners-Lee, Stephen Hawking and Richard Dawkins.