University of Oxford

University of Oxford

Grants Assistant (Pre-Award) ) This post may be offered as a secondment opportunity

Grants Assistant (Pre-Award) ) This post may be offered as a secondment opportunity

NDORMS, Botnar Research Centre, Windmill Road, Oxford, OX3 7LD

We are seeking to recruit an enthusiastic and highly organised Grants Assistant to support the Grants Manager (Pre-Award) and the Research Grants Manager (Post-Award) in the management of the department's increasing grant portfolio. You will be based within the Nuffield Department of Orthopaedics, Rheumatology and Musculoskeletal Sciences (NDORMS) located at the Botnar Research Centre, Oxford.

We hope that this initial 12-month fixed-term post/secondment may lead to a longer position within the department, including a continuation of the planned training programme with the potential for regrading/progression within the Department and University as the postholder develops. This could be ideal for someone looking for a long-term career in Research Grant Management or Finance Management.

The post will include the following aspects of Grants Management (full training will be provided where necessary):

• Introduction to Research Management and Administration at Oxford

• Supporting Research Grant Applications

• Research Contracts

• Financial Management of Research Awards

• Research Awards and Associated Personal Administration

You will be responsible for a range of duties, including advising and assisting Principal Investigators with the preparation of grant budgets for applications as well as being responsible for the application process from creating a costing using the web-based costing system (X5) to inputting financial data on online application systems. You will advise PIs of sponsor guidelines and liaise with Research Services to ensure successful application submission as well as distributing information about funding opportunities.

You must be educated to at least A level standard (or equivalent) with GCSE grade C or above (or equivalent) in Maths & English. You will have the ability to analyse, interpret and respond effectively to detailed written documentation and prioritise and manage multiple projects with competing deadlines. Excellent IT skills, with knowledge and experience of MS Office applications is also essential. A working knowledge and understanding of the needs of an academic research environment is desirable.

This is a full-time appointment for 12 months in the first instance.

The closing date for this position is 12 noon on 12 April 2024. You will be required to upload a CV and supporting statement as part of your online application.

Contact Person : HR Team, NDORMS Vacancy ID : 171986 Contact Phone : Closing Date & Time : 12-Apr-2024 12:00 Pay Scale : STANDARD GRADE 5 Contact Email : [email protected] Salary (£) : Grade 5: £28,759 - £33,966 p.a.

Job details


Grants Assistant (Pre-Award) ) This post may be offered as a secondment opportunity


University of Oxford


United Kingdom


March 29, 2024

Application deadline

April 12, 2024

Job type



Biology,Business and Economics,Mathematics,Medicine,Physics

About the employer

The University of Oxford is the oldest university in the English-speaking world, and is actually so ancient that its founding date is unknown – though it is thought that teaching took place there as early as the 11th century. It’s located in and around the medieval city center of Oxford, dubbed “the dreaming city of spires” by the 19th century poet Matthew Arnold, and comprises 44 colleges and halls as well as the largest library system in the UK. 

There are 22,000 students at Oxford in total, around half of whom are undergraduates, while 40 per cent are international students. A quarter of the city of Oxford’s residents are students, giving the city the youngest population in the UK. 

The University of Oxford does not have a main campus, its buildings and facilities instead being scattered around the medieval city center. Its colleges each have a distinctive character and traditions often dating back centuries. Colleges are self-governing institutions to which students usually apply directly. There are four academic divisions within Oxford University: Humanities, Mathematical, Physical and Life Sciences; Medical Sciences; and Social Sciences. The university’s particular strength is the sciences, and it is ranked number one in the world for medicine.

Oxford is a youthful and cosmopolitan city with plenty to see and do. There are dozens of historic and iconic buildings, including the Bodleian Libraries, Ashmolean Museum, Sheldonian Theatre, the cathedral, and the colleges themselves.  Students can choose to spend their time studying or avail themselves of the many extracurricular activities available. There’s a strong musical life at Oxford, with clubs and societies spanning all genres, from jazz, through to classical and folk. Oxford is also ranked highly for sport, with its top rowers taking part every year in the world-famous boat race with the University of Cambridge on the River Thames. Drama lovers are also well catered for, with one of the largest and most vibrant university drama scenes in the country.

Oxford has an alumni network of over 250,000 individuals, including more than 120 Olympic medalists, 26 Nobel Prize winners, seven poets laureate, and over 30 modern world leaders (including Bill Clinton, Aung San Suu Kyi, Indira Ghandi and 26 UK Prime Ministers). 

It has a friendly rivalry with Cambridge for the title of best university in the UK and is regularly ranked as being one of the top three universities in the world. Notable Oxford thinkers and scientists include Tim Berners-Lee, Stephen Hawking and Richard Dawkins.

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