Job Title: Grant Accountant

Requisition ID: req1074

Regular or Temporary: Regular

Number of Months:

Location: Tyler, TX

ESSENTIAL FUNCTIONS and DUTIES

Primary Responsibilities

· Grant Accounting

o Responsible for the financial accounting and reporting for all local, state and federal grants in use by TJC.

o Monitor all grant activity for allowable transactions according to granting agency guidelines.

o Prepare journal entries to record matching expenses, indirect costs, and other transactions affecting grants.

o Prepare periodic reports for grants in use by TJC according to granting agency guidelines.

o Provide exceptional customer service to principal investigators and department administrators to establish grant budgets and coordinate training regarding financial policies and procedures.

o Develop annual budget for all restricted funds.

o Maintain records for restricted funds and prepare schedules, reports, and reconciliation documents for the annual audit.

o Establish internal controls to ensure compliance with granting agency requirements.

o Develop policies and procedures related to grant accounting and reporting for TJC.

o Assist the Controller with restricted fund audit schedule preparation.

o Develop proficiency in the use of financial accounting systems in use by TJC.

Secondary Responsibilities

· Payroll Services Support

o Under the direction of the Payroll Services Coordinator and the Controller, contribute to the execution of TJC's periodic pay cycles.

o Collect timesheet data and related payroll information and enter into Banner payroll system in an accurate and timely manner.

o Calculate or verify overtime calculations, as requested, and verify accuracy of timesheet data through reasonableness and consistency reviews.

o Compare leave forms to timesheet data to ensure leave time is entered accurately.

o Process supplemental payrolls, as directed.

o Prepare and submit payroll file to bank within established timeframes, as directed.

o Develop proficiency in the use of the payroll software system in use by TJC.

o Maintain a high level of security and confidentiality of sensitive information.

o Calculate and submit federal taxes after payroll completion.

COMPETENCIES

· Excellent oral and written communication, organizational, interpersonal and administration skills essential.

· Must be able to work independently and as part of a team, and be adaptable to changing job requirements and deadlines.

· Must be open to assisting other areas as needed within the Business Services office.

· Must have strong mathematical and numerical aptitude. Must be accurate and thorough.

· Demonstrate excellent oral, interpersonal and written communication skills and organizational and problem-solving skills.

· Possess excellent keyboarding/data entry skills.

· Ability to exercise sound judgment in prioritizing and time managing work and dealing with working professionally with all levels within TJC.

· Meticulous attention to detail is mandatory as is the ability to maintain the highest level of confidentiality.

· Ability to work well alone and also within a team environment.

· Ability to read and interpret policies, procedures, and guidelines.

· Effectively deal with multiple and changing priorities as well as demonstrate initiative; able to undertake prompt, appropriate action to correct any inaccuracies.

· Ability to meet tight deadlines and ensure accuracy with highly confidential information.

QUALIFICATIONS

Required

· Bachelor's Degree in Business or related field is required, equivalent combination of education, training, and experience may be considered in lieu of degree requirement.

· Minimum of two years related experience required.

EXPECTATIONS

· Perform other duties as assigned.

· Will have contact – in person, by email, or by phone – with staff, students, and the general public.

· Must exhibit a sensitivity to and an understanding of the diverse academic, socio-economic, cultural, and ethnic backgrounds of staff and students and to staff and students with disabilities.

NOTE: With or without reasonable accommodation, the individual in this position must possess the competencies and must be able to perform the essential functions and duties of the job as described above - including essential tasks requiring specific physical demands. The position description is not inclusive of all responsibilities and expectations and m ay be amended with or without prior notice.