Kingston University

Kingston University

Graduations & Award Documents Co-ordinator

Graduations & Award Documents Co-ordinator


Academic Services



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  • Job Description (PDF, 116.7kb)
  • You will be responsible for coordinating the checking and printing of award certificates for all University graduation ceremonies and for supporting the noticeboards which manage queries from alumni and employers in regard to certification and transcripts. This role will provide an excellent opportunity to develop understanding of the Regulations around awards of the University, and to contribute to the provision of an essential service to graduates and alumni.

    The Person

    You will have demonstrated skills in organising and planning your workload and have an interest in developing these skills further. You will have a good understanding of the importance of data in supporting the student experience. You can work independently, prioritising activities and are able to communicate effectively with both students and external agencies to enhance the reputation of the University. We are looking to appoint someone who has an interest in developing a career in Higher Education Administration and who has a commitment to developing the necessary skills and knowledge to further this.


    Be a part of the team which ensures academic rigour and manages governance for Kingston University

    Academic Registry supports the University's governance and decision-making committees, maintains academic regulations, develops and implements academic policies and oversees the quality and standards of academic provision.

    In conjunction with faculties, we are responsible for timetabling all teaching across the University and ensuring the smooth-running of exams. We also provide guidance on the institution's assessment and regulatory framework. Alongside colleagues, we deliver statutory returns and student management information as well as administering formal student academic appeals.

    We identify opportunities for innovation, see change as an opportunity, value constructive feedback and share good practice across the University.

    Further information

    This is a part time (18.50 hours per week), permanent role with a starting salary of £15,759.50 per annum (50% pro rata to £31,519 per annum).

    Interviews are expected to be held on Thursday 8 June 2023, in person at Penrhyn Road campus.

    If you require further information about this role, please contact Mrs Katherine Farrell, Assistant Registrar (Student Records & Returns).

    Bring your true self, expertise, and passion to Kingston where we are continuing to strive to build a university where authentic inclusion and belonging is at its heart. Every one of our staff and students' identities, backgrounds and diverse experiences makes us who we are - so harness and embrace yours by applying today. We welcome applications from Black, Asian and Minority Ethnic backgrounds, LGBTQ+ communities and those with disabilities.

    Candidates must be able to demonstrate their eligibility to work in the UK in accordance with the Immigration, Asylum and Nationality Act 2006. Where required, this may include entry clearance or continued leave to remain under the Points Based Immigration Scheme.

    To apply click on ‘Apply Now'. If, for accessibility reasons, you need to apply in an alternative format, please email [email protected] or call the HR Shared Services team on 020 8417 3118.

    Job details


    Graduations & Award Documents Co-ordinator


    Kingston University


    United Kingdom


    May 24, 2023

    Application deadline

    May 29, 2023

    Job type




    About the employer

    Founded in 1899, Kingston University London began its operations with courses specialising in chemistry, electric wiring, building construction, nursing, dressmaking and clay modelling. In 1926, it was recognised as a technical college by the Board of Education. In 1992, the university was renamed as Kingston University from Kingston Polytechnic.
    The institution has campuses in and around Kingston, United Kingdom. It also has a campus in Friars Avenue, London, and another campus at Crammer Terrace, London. Its Penrhyn Road campus, Kingston Hill campus, Kingston School of Art at Knight's Park and Roehampton Vale campus are linked together by the University's free inter-site bus service.

    Every campus is easy to reach as there are two mainline train stations, a network of bus routes, and major motorways. Also, both Gatwick and Heathrow international airports are easily reachable from the campus by both road and public transport. Within the university, there are four faculties that are Kingston School of Art, Faculty of Business and Social Sciences, Faculty of Health, Social Care and Education and Faculty of Science, Engineering and Computing. Each faculty in the university offers undergraduate and postgraduate courses in specific streams.

    Moreover, all these faculties undertake research in related areas of study. As per the December 2018 report published on the university's official website, it had 16,499 students out of which 3,158 were non-UK students. Each faculty has world class facilities. The Kingdom School of Art comprises world-class facilities, such as 3D materials workshop, digital media workshop, hackSpace, moving image workshop, photography workshop and printmaking studios. The Faculty of Science, Engineering and Computing maintains various facilities, such as Scene of the Crime House, Learjet Lab and Centre for Augmented and Virtual Reality environments.

    The university has a list of notable alumni. In the field of entertainment and film, the alumni of the university include actor Ben Barnes, American model, actress and journalist Angie Bowie, actress Jessie Cave, Hong Kong actor Sam Chan. In the field of arts, the alumni include artist and illustrator Eileen Aldridge, Turner Prize nominee artist Fiona Banner, photographer Richard Bryant, product designer James Irvine, product designer Jasper Morrison, and sculptor David Nash. In the field of fashion, the alumni of the university include Harper's Bazaar editor in chief and journalist Glenda Bailey, and fashion designer Felipe Oliveira Baptista. In the field of architecture, there are David Chipperfield and Alexander Yusuf.

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