Royal Melbourne Institute of Technology

Royal Melbourne Institute of Technology

Front Office & Administrative Officer

Australia

Closing in 12 days

Overview:

RMIT University Vietnam (RMIT Vietnam) is a campus of RMIT University. RMIT Vietnam is creating an innovative research, teaching and learning culture. We are committed to providing internationally recognised high-quality education and professional training for our students, clients and members of the community.

As an internationally recognised Australian university based in Asia, RMIT Vietnam is assisting in the development of human resources capability in Vietnam and the region.

Degrees are awarded by RMIT University in Australia, allowing Vietnamese students to receive an overseas education without having to leave home. Given its international profile, RMIT Vietnam is also host to students from Australia and many other countries. All degree programs are recognised by the Vietnamese Ministry of Education and Training (MOET) and are subject to regulation by the Australian Tertiary Education Quality and Standards Agency. The academic programs span from vocational English through to undergraduate, post-graduate and Ph.D. programs. All teaching at RMIT Vietnam is in English.

POSITION SUMMARY

The Front Office & Administration Officer is responsible for providing ‘Wellbeing' reception services and administrative to all Wellbeing services (Counselling & Psychological Services, Equitable Learning & Accessibility, Safer Community Unit) across both the Saigon South and Hanoi campuses. The role is required to work closely with other functions across the University and follow up as required with internal and external stakeholders. The role contributes to effective team behaviour as per RMIT Vietnam values.

KEY ACCOUNTABILITIES

  • Manage and maintain all reception and administrative tasks of Wellbeing services
  • Determine the urgency of student requests and make sound judgements as to which service is most appropriate and whether intervention is necessary
  • Manage sensitive information and maintain privacy and confidentiality standards.
  • Document and maintain Wellbeing procedures under direction of the Senior Manager.
  • Process all Purchase Requests and Payments Vouchers, track budget expenditure, and prepare service and sub-lease contracts.
  • Make travel arrangements for Wellbeing staff
  • Support to maintain the currency of information on web pages, intranet, student portal and other social media
  • Support and participate in University and Wellbeing events
  • KEY SELECTION CRITERIA

  • Relevant bachelor's degree
  • At least two years of demonstrated experience in a similar and relevant secretarial and administrative role.
  • General knowledge of medical and health issues and vocabulary to support translation.
  • Demonstrated high level interpersonal and written communication skills
  • Ability to maintain confidentiality and deal with sensitive and difficult situations in a professional and diplomatic manner.
  • Ability to critically analyse, interpret or evaluate information.
  • Strong organisational, time management, and prioritisation skills, with the ability to work under minimal supervision.
  • Ability to display appropriate behaviours in line with the position and RMIT Values.
  • BENEFITS

  • Competitive VND salary (plus allowances) starting from VND17,325,000 depending on proven track record in meeting all the key selection criteria
  • 13th month Tet bonus + private medical insurance (for you and your dependents) + annual health check.
  • 20 days annual leave plus 5 days paid leave Xmas closure, plus public holidays and paid sick leave.
  • Free use of onsite gym.
  • Library on campus and online - access to RMIT Australia online library.
  • HOW TO APPLY

    Please submit your CV, covering letter, and a separate document addressing the Key Selection criteria by clicking on the ‘Apply' link below.

    Applications Close:

    3 thg 12 2023 11.59 pm

    RMIT University Vietnam (RMIT Vietnam) is a campus of RMIT University. RMIT Vietnam is creating an innovative research, teaching and learning culture. We are committed to providing internationally recognised high-quality education and professional training for our students, clients and members of the community. As an internationally recognised Australian university based in Asia, RMIT Vietnam is assisting in the development of human resources capability in Vietnam and the region.

    https: // www. rmit.edu.vn/about-us

    Job details

    Title

    Front Office & Administrative Officer

    Employer

    Royal Melbourne Institute of Technology

    Location

    Australia

    Published

    November 14, 2023

    Application deadline

    December 14, 2023

    Job type

    Administration/Managerment

    Field

    Education,Social Science

    About the employer

    The Royal Melbourne Institute of Technology usually known as RMIT University is a research university established in Melbourne, Australia. The university has got a huge campus and has international recognition for providing brilliant vocational and professional education, applied research and other things. Francis Ormond laid the foundation for the university in 1887. It initially began as a night school where courses related to technology, art, and science were offered to students. The university was granted the title of the public university in 1992.
    RMIT University enrols almost 87,000 students every year, including 34,347 international onshore and offshore students. University also earns $54.1 million through their research income.

    The university holds 11th rank in the whole world in the field of art and design subjects. The main campus of RMIT University is in the centre of Melbourne city and has got huge heritage value as the campus is located in the oldest section of the city. Other two campuses of the university in Australia are Bundoora Campus and Brunswick Campus. It also has two regional sites and two campuses in Vietnam and a centre in Spain. Since then the campus has developed to 87 buildings.

    The unique feature of RMIT University is that there are no boundary walls and the whole of the university is spread along with the six city blocks covering a huge area of about 720,000 sqm.

    The strength of the alumni community of RMIT University is more than 437,000 graduates who are currently working across 130 countries. Some of the well-known alumni of the university are Jim Stynes, famous charity worker; James Wan, movie director and writer; Lydia Lassila, Australian winter Olympic gold medalist; Charles Billich, famous Australian artist and Australian animator Felix Colgrave.

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