University of Oxford

University of Oxford

Finance Officer - NDM Purchase Orders Supervisor

Finance Officer - NDM Purchase Orders Supervisor

NDM Finance, Centre for Human Genetics, Building for Genomic Medicine, Roosevelt Drive, Oxford, OX3 7BN

We are recruiting for a Purchase Orders Supervisor to join our shared service centre called the NDM finance shared service centre (FSSC) comprising of 16 members of staff.

Reporting directly to the NDM Finance Team Manager, you will manage a team of 2 Purchase Order Officers and 2 Purchase Assistants to deliver against the Service Level Agreement (SLA) for your function. You will be fully responsible for day to day management, Personal Development Reviews (PDRs) and training, leading the team towards a “right first time” culture while looking to improve efficiency and continuous improvement. This role works closely with Finance Managers based in 15 units and the University's Purchasing Department (UPD).

You will be responsible for creating training plans for the Purchase Order Officers and Purchasing Assistants by identifying training gaps to develop individuals in your team and encourage professionalism through AAT, CIPS or similar qualifications. You will be tasked with ensuring all financial transactions are carried out in accordance with the University's Finance regulations, policies, and procedures, as well as ensuring compliance with all necessary external regulations and requirements. You will also be entrusted to optimise your team efficiencies by changing ways of working and better utilisation of systems. You will be overseeing the production of a daily record of electronic orders for stores and goods-in staff to reference against.

It is essential that you are educated to at least GCSE standard or equivalent in English and Maths. You will have an excellent understanding of purchase order processing within an ERP system, as well as the ability to produce a consistently high standard of work, with particular evidence of ability to work accurately with attention to detail. You will be highly organised with excellent time management skills and demonstrable ability to prioritise and manage a diverse workload to meet competing deadlines. Finally, you will have Good computer skills, including Word and Excel, strong analytical skill and experience of interpreting and applying financial policies into effective operating procedures.

Applications for this vacancy are to be made online and you will be required to upload a supporting statement and CV as part of your online application. Your supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience.

This position is offered full time on a permanent contract and is funded by the Department.

Only applications received before 12 midday on Wednesday 17th April 2024 will be considered. Interviews will be held on the week commencing the 29th April 2024. Please quote 172066 on all correspondence.

Contact Person : Margarita Monroy Vazquez Vacancy ID : 172066 Contact Phone : 01865 287757 Closing Date & Time : 17-Apr-2024 12:00 Pay Scale : STANDARD GRADE 6 Contact Email : [email protected] Salary (£) : Grade 6: £32,332 - £38,205 with a discretionary range to £41,732 per annum

Job details


Finance Officer - NDM Purchase Orders Supervisor


University of Oxford


United Kingdom


March 29, 2024

Application deadline

April 17, 2024

Job type



Business and Economics

About the employer

The University of Oxford is the oldest university in the English-speaking world, and is actually so ancient that its founding date is unknown – though it is thought that teaching took place there as early as the 11th century. It’s located in and around the medieval city center of Oxford, dubbed “the dreaming city of spires” by the 19th century poet Matthew Arnold, and comprises 44 colleges and halls as well as the largest library system in the UK. 

There are 22,000 students at Oxford in total, around half of whom are undergraduates, while 40 per cent are international students. A quarter of the city of Oxford’s residents are students, giving the city the youngest population in the UK. 

The University of Oxford does not have a main campus, its buildings and facilities instead being scattered around the medieval city center. Its colleges each have a distinctive character and traditions often dating back centuries. Colleges are self-governing institutions to which students usually apply directly. There are four academic divisions within Oxford University: Humanities, Mathematical, Physical and Life Sciences; Medical Sciences; and Social Sciences. The university’s particular strength is the sciences, and it is ranked number one in the world for medicine.

Oxford is a youthful and cosmopolitan city with plenty to see and do. There are dozens of historic and iconic buildings, including the Bodleian Libraries, Ashmolean Museum, Sheldonian Theatre, the cathedral, and the colleges themselves.  Students can choose to spend their time studying or avail themselves of the many extracurricular activities available. There’s a strong musical life at Oxford, with clubs and societies spanning all genres, from jazz, through to classical and folk. Oxford is also ranked highly for sport, with its top rowers taking part every year in the world-famous boat race with the University of Cambridge on the River Thames. Drama lovers are also well catered for, with one of the largest and most vibrant university drama scenes in the country.

Oxford has an alumni network of over 250,000 individuals, including more than 120 Olympic medalists, 26 Nobel Prize winners, seven poets laureate, and over 30 modern world leaders (including Bill Clinton, Aung San Suu Kyi, Indira Ghandi and 26 UK Prime Ministers). 

It has a friendly rivalry with Cambridge for the title of best university in the UK and is regularly ranked as being one of the top three universities in the world. Notable Oxford thinkers and scientists include Tim Berners-Lee, Stephen Hawking and Richard Dawkins.

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