Application Restrictions

Open to both Internal and external

Job Type

Support Staff (CUPE)

Posting In effect from

7/9/2023

Closing Application Date

21/9/2023

Closing date for internal CUPE applicants

21/9/2023

Applications will be reviewed commencing the “closing date for internal CUPE applicants” and may continue until the position is filled.

Internal CUPE applicants must submit their application by 4pm on the “closing date for internal CUPE applicants” for their Seniority to be recognized. Applications received after the "closing date for internal CUPE applicants" will be considered alongside external applicants.

Full/Part Time

Part Time

Support Type

Ongoing

Anticipated Start Date

25/9/2023

Position End Date (If Applicable)

The Hours of work are subject to change depending upon departmental requirements

Schedule

Varied

Schedule Description

Tuesday-Thursday 8.30-4.30. May change depending on departmental needs.

DUTIES

The Field Education Assistant provides a wide range of administrative support for practica and field education programs in the Faculty of Education and Social Work. This position serves as the first point of contact with students in assigned program areas with respect to general questions about practica and field education.

MAJOR DUTIES & RESPONSIBILITIES

Works closely with the Practica/Field Education Coordinator and other key personnel in the faculty and the institution to ensure smooth operations.

Provides administrative support by organizing and coordinating workflow in field education and determining priorities in order to meet the needs and requirements of the assigned area; resolves day-to-day problems and handles sensitive material.

Evaluates and tracks data. Sets up and maintains field education records and reports. Manages the Field Education Database.

Manages and tracks a Partnership Placement Agreements (PPA).

Manages confidential criminal record checks clearance process for all practicum students.

Tracks, reviews and ensures completeness of students' field applications, using Intern Placement Tracking system or other tracking system.

Establishes rapport with students within portfolio. Serves as first point of contact for students' questions and concerns related to field education and handles student referrals.

Liaises with agencies for practica/field placements and maintain records and contact information for these agencies.

Assists Practica/Field Education Coordinator with orientation for students and faculty liaisons, and other workshops.

Prepares and updates practica/field education forms and information, both printed and on the web.

Arranges meetings, locate, and assemble background information, book physical facilities and equipment for meetings, and assist with arrangement events.

May represent TRU at practica/field education events including training, agency meetings, and appreciation events.

Performs secretarial duties which include word processing a variety of documents such as correspondence, contracts and evaluation summaries.

Provides other administrative support for practica/field education.

REPORTS TO Academic and Administrative Coordinator

QUALIFICATIONS

EDUCATION:

Requires Grade 12 plus specialized program up to 1 year or equivalent including Advanced Word, Intermediate Excel and Intermediate Access or equivalent

EXPERIENCE:

Three years' related experience, including at least one year experience with developing and maintenance of data bases including Excel and advanced word processing

SKILLS, KNOWLEDGE OR ABILITIES RELATED TO THE JOB

Good organization skills including the ability to set priorities, multi- task and work with minimal supervision and remain focused on objectives

Intermediate research and analytical skills

Ability to investigate and listen in order to solve problems and provide solutions

Aptitude for exacting and precise work, a high degree of accuracy, thoroughness, and attention to detail

Ability to communicate effectively verbally and in writing with a widely diverse student population and coworkers and across functional areas of the institution

Strong computer skills in MS Office, previous experience with working in databases required

Ability to maintain a student-focused approach

Familiarity with BC post-secondary education and the Canadian Association for Social Work Education Accreditation Standards

Ability to deal courteously and tactfully with students, staff and members of the general public

Ability to manage student files, records and maintain student confidentiality

Ability to prioritize and coordinate own workload

WORKING CONDITIONS

Sitting at desk and computer for long periods of time

General office conditions

The salary for the above position is determined by the Collective Agreement with the Canadian Union of Public Employees, Local 4879, as it presently exists.

Pay Band

CUPE Grade 06 $30.10

Salary rate

This Position is not subject to a 90% start rate for new Employees.

Location

Kamloops, BC CA (Primary)

# of Hires Needed

1

Organizational Unit

Thompson Rivers University -> Faculty of Education and Social Work -> Dean, Education and Social Work

Diversity and Inclusion Commitment:

Thompson Rivers University is strongly committed to hiring based on merit with a focus on fostering diversity of thought within our community. We welcome those who would contribute to the further diversification of our staff, our faculty and its scholarship including, but not limited to, women, Indigenous, Black and People of Colour, persons with disabilities and persons of any sexual orientation or gender identity. Please note that all qualified candidates are encouraged to apply, however applications from Canadians and permanent residents will be given priority.

NOTE: To learn more about Thompson Rivers University or living in Kamloops or Williams Lake please visit our Careers website. External Candidates invited to interview will be required to bring a copy of their transcripts to the interview.