Thompson Rivers University

Thompson Rivers University

Field Education Assistant



Application Restrictions

Open to both Internal and external

Job Type

Support Staff (CUPE)

Posting In effect from


Closing Application Date


Closing date for internal CUPE applicants


Applications will be reviewed commencing the “closing date for internal CUPE applicants” and may continue until the position is filled.

Internal CUPE applicants must submit their application by 4pm on the “closing date for internal CUPE applicants” for their Seniority to be recognized. Applications received after the "closing date for internal CUPE applicants" will be considered alongside external applicants.

Full/Part Time

Part Time

Support Type


Anticipated Start Date


Position End Date (If Applicable)

The Hours of work are subject to change depending upon departmental requirements



Schedule Description

Tuesday-Thursday 8.30-4.30. May change depending on departmental needs.


The Field Education Assistant provides a wide range of administrative support for practica and field education programs in the Faculty of Education and Social Work. This position serves as the first point of contact with students in assigned program areas with respect to general questions about practica and field education.


  • Works closely with the Practica/Field Education Coordinator and other key personnel in the faculty and the institution to ensure smooth operations.
  • Provides administrative support by organizing and coordinating workflow in field education and determining priorities in order to meet the needs and requirements of the assigned area; resolves day-to-day problems and handles sensitive material.
  • Evaluates and tracks data. Sets up and maintains field education records and reports. Manages the Field Education Database.
  • Manages and tracks a Partnership Placement Agreements (PPA).
  • Manages confidential criminal record checks clearance process for all practicum students.
  • Tracks, reviews and ensures completeness of students' field applications, using Intern Placement Tracking system or other tracking system.
  • Establishes rapport with students within portfolio. Serves as first point of contact for students' questions and concerns related to field education and handles student referrals.
  • Liaises with agencies for practica/field placements and maintain records and contact information for these agencies.
  • Assists Practica/Field Education Coordinator with orientation for students and faculty liaisons, and other workshops.
  • Prepares and updates practica/field education forms and information, both printed and on the web.
  • Arranges meetings, locate, and assemble background information, book physical facilities and equipment for meetings, and assist with arrangement events.
  • May represent TRU at practica/field education events including training, agency meetings, and appreciation events.
  • Performs secretarial duties which include word processing a variety of documents such as correspondence, contracts and evaluation summaries.
  • Provides other administrative support for practica/field education.
  • REPORTS TO Academic and Administrative Coordinator



  • Requires Grade 12 plus specialized program up to 1 year or equivalent including Advanced Word, Intermediate Excel and Intermediate Access or equivalent

  • Three years' related experience, including at least one year experience with developing and maintenance of data bases including Excel and advanced word processing

  • Good organization skills including the ability to set priorities, multi- task and work with minimal supervision and remain focused on objectives
  • Intermediate research and analytical skills
  • Ability to investigate and listen in order to solve problems and provide solutions
  • Aptitude for exacting and precise work, a high degree of accuracy, thoroughness, and attention to detail
  • Ability to communicate effectively verbally and in writing with a widely diverse student population and coworkers and across functional areas of the institution
  • Strong computer skills in MS Office, previous experience with working in databases required
  • Ability to maintain a student-focused approach
  • Familiarity with BC post-secondary education and the Canadian Association for Social Work Education Accreditation Standards
  • Ability to deal courteously and tactfully with students, staff and members of the general public
  • Ability to manage student files, records and maintain student confidentiality
  • Ability to prioritize and coordinate own workload

  • Sitting at desk and computer for long periods of time
  • General office conditions
  • The salary for the above position is determined by the Collective Agreement with the Canadian Union of Public Employees, Local 4879, as it presently exists.

    Pay Band

    CUPE Grade 06 $30.10

    Salary rate

    This Position is not subject to a 90% start rate for new Employees.


    Kamloops, BC CA (Primary)

    # of Hires Needed


    Organizational Unit

    Thompson Rivers University -> Faculty of Education and Social Work -> Dean, Education and Social Work

    Diversity and Inclusion Commitment:

    Thompson Rivers University is strongly committed to hiring based on merit with a focus on fostering diversity of thought within our community. We welcome those who would contribute to the further diversification of our staff, our faculty and its scholarship including, but not limited to, women, Indigenous, Black and People of Colour, persons with disabilities and persons of any sexual orientation or gender identity. Please note that all qualified candidates are encouraged to apply, however applications from Canadians and permanent residents will be given priority.

    NOTE: To learn more about Thompson Rivers University or living in Kamloops or Williams Lake please visit our Careers website. External Candidates invited to interview will be required to bring a copy of their transcripts to the interview.

    Job details


    Field Education Assistant


    Thompson Rivers University




    September 15, 2023

    Application deadline

    September 21, 2023

    Job type



    Education,Social Science

    About the employer

    Thompson Rivers University (TRU) was established in 1970 as a public academic and Research University. Located in Kamloops, BC, Canada is the main campus of the university. Many global leaders and people in business have graduated from TRU. It has distance and online education programs with TRU Open Learning division.

    The inaugural convocation of TRU was held on March 31, 2005. The first official visit at the university was made by Prime Minister Paul Martin. On-campus, 15,500 students are studying a variety of programs.

    Programs are from these schools and faculties; Faculty of Arts, Faculty of Adventure, School of Business and Economics, School of Nursing, Faculty of Education and Social Work, Culinary Arts and Tourism, Faculty of Law, Faculty of Science, Faculty of Student Development, and School of Trades and Technology.

    The university is in the vicinity of the commercial districts and residential areas. And next door to Tournament Capital Center that is Kamloops' biggest recreational centre. Also, the University offers various outdoor adventures and cultural activities around its campus.

    With TRU's World division, they have many international partners. With 26,000 studying students on the campus or through distance and online learning, the university provide 140 on-campus programs and 60 open learning programs. It has 2000+ employees including academic faculty, staff and administration.

    TRU provides its students with academic research, extracurricular activities for community services. Most students from are from China, India and Saudi Arabia with other 70 countries.

    33,000+ Canadian Alumni and 15,000+ International Alumni have graduated from TRU's undergraduate, graduate and vocational training programs. The TRU Alum stay connected with AlumNights that happen in Vancouver and Victoria. The notable alumni of TRU are Canadian actor Lorne Cardinal, Canadian novelist and former professor at the University of British Columbia, Steven Galloway; and Kamar Burke, Canadian retired professional basketball player.

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