Wesleyan University

Wesleyan University

Facilities Operations Maintenance Planner

United States

Closing in 7 days

Position Information

Position Information

Job Posting Number S01188

Position Title Facilities Operations Maintenance Planner Department Facilities Administration-1193 Job Category Staff Posting Position Type Full-Time Work Location On Campus Pay Type Salaried Salary Range

74.100 – 88,200

Compensation Practices

Experience is taken into consideration in the determination of salary offers. For more information visit https: // www. wesleyan.edu/hr/handbook/compensation- practices/index.html

Position Details

The Physical Plant team is responsible for operations and maintenance of approximately 300 Wesleyan University buildings including a central power plant that encompasses almost 3 million square feet. The physical plant team includes skilled tradespeople who maintain and repair campus buildings and associated equipment.

Reporting to the Assistant Vice President for Facilities Operations, the Facilities Operations Maintenance Planner is responsible for tracking and forecasting future work through the development and management of a comprehensive facilities deferred maintenance list.

The Facilities Operations Maintenance Planner builds relationships both internally and externally and maintains a broad overview of supply inventory, labor availability, workload, and staffing. They work with and Facilities staff to plan work according to priority and urgency.

The position assesses and develops efficient workflows and maintenance processes that improve workforce productivity and work quality by anticipating and eliminating potential delays.

The position ensures a smooth transition of projects from the Construction Phase to the Operations and Maintenance Phase, ensuring that warrantees are managed, and that internal maintenance staff is prepared to support the long- term operations of building and systems.

Responsibilities include:

Maintenance Planning

  • Assemble data on equipment and building systems and create planned and preventive maintenance schedules and work orders.
  • Lead the implementation of all preventive maintenance contracts and activities utilizing internal (service technicians) and external resources (contractors).
  • Ensure that all service contracts are maintained and administered in an efficient manner.
  • Effectively manage warranty repairs.
  • Lead the development of a safe, effective, and efficient work control plan through planning and scheduling of work for various crafts.
  • Create and maintain planned maintenance schedules for all classrooms, conference rooms, and other highly utilized spaces.
  • Create and maintain documents and records for regulatory compliance purposes and building system warrantees.
  • Service Level Improvements

  • Review and inspect outstanding work orders for Facilities Operations daily to identify incomplete, overdue, or unscheduled work.
  • Establish benchmarks for routine tasks to assure that workload, productivity, and staffing requirements are in balance.
  • Continuously assess, review and improve maintenance processes using industry metrics to evaluate the performance of building systems, equipment, and to identify defects, recurring failures and/or improve outcomes.
  • Collaborate with trades forepersons to ensure adequate product inventory to support planned work, establish economic reorder points, and define vendor list.
  • Collaborate with clients, Facilities staff, and outside contractors to coordinate the execution of work, involving multiple trades.
  • Evaluate requests for proposal and ensure compliance with contract terms and conditions.
  • Establish and maintain advanced work planning for capital improvements and projects.
  • Additional responsibilities

  • Acquire and maintain the Facilities Operations Vehicle Fleet.
  • Support the Director of Physical Plant (Facilities) Operations to distribute work assignments.
  • Participate in contingency planning and business continuity planning for emergency situations.
  • Actively participate in the emergency management process during emergencies as needed.
  • Other duties as assigned.
  • Physical Demands/Working Conditions include Sitting, Standing, Repetitive Movement, Balancing, Reaching, Twisting, Bending, Climbing, Carrying, Pulling/Pushing, lifting (50-100 lbs.), Climbing ladders, and working from platforms and heights as needed.

    Ability to perform the responsibilities with or without reasonable accommodations.

    This is an exempt position that works full-time, 40 hours per week, 52 weeks per year. Typical work hours are Monday – Friday 7:00 am – 4:00 pm. This position requires occasional nights, holidays and weekends as directed.

    This position is classified as essential personnel and as such is required to report to work/remain at work even if classes are canceled and the campus is working on limited operations in an emergency.

    Minimum Qualifications

    Bachelor's degree and a minimum of 5 years of progressively responsible experience planning and scheduling the maintenance of facilities systems or an equivalent combination of education, training, and experience.

    Demonstrated ability to forecast 5-year maintenance plans which anticipate and support renewal schedules.

    Knowledge of best practices related to preventive maintenance.

    Demonstrated knowledge of mechanical systems, procedures and maintenance requirements.

    Demonstrated track record of assessing factors such as criticality of work, advance notification, impact assessment, labor availability, frequency and magnitude of tasks, efficiency of operations in planning work.

    Demonstrated knowledge of applicable local and state building codes and other regulations applicable to area of responsibility.

    Demonstrated experience with supporting, coordinating, and scheduling preventive and corrective maintenance tasks.

    Demonstrated knowledge and proper use of personal protective equipment, Safety Data Sheets and proper waste disposal methods and proper application of Lock Out Tag Out, confined space, and other safety procedures.

    Demonstrated ability to read and interpret blueprints, drawings, and specifications.

    Effective communication skills and a demonstrated ability to establish and maintain effective relationships with staff, customers, vendors, and management.

    Strong organizational, prioritization and project management skills.

    Effective planning experience.

    Expertise in MSOffice (Word, Excel, Outlook and PowerPoint) with advanced abilities in Excel.

    Expertise in effectively using maintenance management systems.

    Demonstrated ability to manipulate and create graphic reports on large data sets.

    Demonstrated ability to make data informed recommendations.

    Possession and continuous maintenance of valid State of Connecticut driver's license and safe driving skills.

    Ability to perform the responsibilities of the position listed above with or without reasonable accommodations.

    Demonstrated commitment to work within a diverse environment and work collegially with individuals of different backgrounds.

    Preferred Qualifications

    Documented proficiency with EMS, and School Dude Work order System. Knowledge of maintenance management fundamentals.

    Special Instructions to Applicants

    Position is open until filled. For full consideration please apply by June 12, 2023 when first review of applications will begin.

    Additional Information

    All offers to external applicants are contingent on the candidate's completion of a pre-employment background check screening to the satisfaction of Wesleyan University.

    Wesleyan University requires proof of COVID -19 vaccination and booster (if eligible under CDC guidelines) or an approved exemptionprior to first day of employment.


    Wesleyan offers a broad range of employee benefits and development opportunities, including comprehensive group insurance plans, wellness programs and incentives, generous paid time off and retirement plans. We also offer flexible work schedules, employee and dependent tuition programs, as well as access to Wesleyan's BLS & GLS programs for those who qualify (tuition is waived for up to 2 courses a term; some fees and taxes may apply).

    Detailed information on the benefits of working at Wesleyan is located at: https: // wesleyan.edu/hr/careers/prospective-resources.html.

    Quick Link https: // careers.wesleyan.edu/postings/9675

    Supplemental Questions

    Required fields are indicated with an asterisk ().

  • Please tell us how you specifically heard about this position? ( e.g CareerBuilder, LinkedIn, Higher Ed, InsideHigher Ed, CT.Jobs etc.)
  • (Open Ended Question)

    Optional & Required Documents

    Required Documents

  • Cover Letter
  • Resume
  • Optional Documents

    Job details


    Facilities Operations Maintenance Planner


    Wesleyan University


    United States


    May 25, 2023

    Application deadline

    June 12, 2023

    Job type



    Architecture and Design

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