University of Oxford

University of Oxford

Facilities Office Manager (Maternity cover)

Facilities Office Manager (Maternity cover)

Department of Chemistry, 12 Mansfield Road, Oxford, OX1 3TA

About the role

The Department of Chemistry is looking for a Facilities Office Manager to manage the soft services for the department including the reception and events management functions, across its various buildings. The post-holder also undertakes a number of crucial tasks that ensure the smooth running of the Department including cleaning contracts, catering and vending machines.

This post will involve: managing the reception staff across the Department of Chemistry, ensuring sufficient reception cover for the key chemistry buildings; providing a catering and room booking service for the Department's functions and meetings, ensuring plans are actioned correctly and on time; acting as the key contact for a variety of suppliers. In addition, you will manage the Events Team who co-ordinate functions from initial enquiries, through organisation of room layouts and catering, to the provision of support throughout the event.

About you

You will have experience in event management with excellent communications skills and the ability to build productive relationships with multiple stakeholders. You will have experience of managing and motivating teams in a service-led environment. You will be well organised and able to prioritise and handle multiple tasks simultaneously while meeting competing deadlines.

What We Offer

As an employer, we genuinely care about our employees' wellbeing and this is reflected in the range of benefits that we offer including:

  • An excellent contributory pension scheme
  • A comprehensive range of childcare services
  • Family leave schemes
  • Cycle loan scheme
  • Discounted bus travel and Season Ticket travel loans
  • The University also runs an enormous amount of social groups and sports clubs for those looking for more than just a great place to work.

    More information is available at https: //


    Our staff and students come from all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family-friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example shared parental leave

    How to apply

    You will be required to upload your CV and a supporting statement as part of your online application. Your supporting statement should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one.

    Only applications received before midday Tuesday 20 February 2024 can be considered. This post is available immediately.

    This is a full-time post (37.5 hours per week). The working days for this post are Monday, Tuesday, Thursday and Friday.

    This post is to cover the absence of the substantive post-holder, who is taking a period of maternity leave and is fixed term post for up to 12 months available immediately

    The University of Oxford and the Department of Chemistry are Athena SWAN Silver award holders and are committed to equality and valuing diversity.

    Contact Person : Recruitment Administrator Vacancy ID : 170802 Contact Phone : Closing Date & Time : 20-Feb-2024 12:00 Pay Scale : STANDARD GRADE 6 Contact Email : [email protected] Salary (£) : 32332 - 38205

    Job details


    Facilities Office Manager (Maternity cover)


    University of Oxford


    United Kingdom


    February 08, 2024

    Application deadline

    February 20, 2024

    Job type



    Agricultural Science,Chemistry,Physics

    About the employer

    The University of Oxford is the oldest university in the English-speaking world, and is actually so ancient that its founding date is unknown – though it is thought that teaching took place there as early as the 11th century. It’s located in and around the medieval city center of Oxford, dubbed “the dreaming city of spires” by the 19th century poet Matthew Arnold, and comprises 44 colleges and halls as well as the largest library system in the UK. 

    There are 22,000 students at Oxford in total, around half of whom are undergraduates, while 40 per cent are international students. A quarter of the city of Oxford’s residents are students, giving the city the youngest population in the UK. 

    The University of Oxford does not have a main campus, its buildings and facilities instead being scattered around the medieval city center. Its colleges each have a distinctive character and traditions often dating back centuries. Colleges are self-governing institutions to which students usually apply directly. There are four academic divisions within Oxford University: Humanities, Mathematical, Physical and Life Sciences; Medical Sciences; and Social Sciences. The university’s particular strength is the sciences, and it is ranked number one in the world for medicine.

    Oxford is a youthful and cosmopolitan city with plenty to see and do. There are dozens of historic and iconic buildings, including the Bodleian Libraries, Ashmolean Museum, Sheldonian Theatre, the cathedral, and the colleges themselves.  Students can choose to spend their time studying or avail themselves of the many extracurricular activities available. There’s a strong musical life at Oxford, with clubs and societies spanning all genres, from jazz, through to classical and folk. Oxford is also ranked highly for sport, with its top rowers taking part every year in the world-famous boat race with the University of Cambridge on the River Thames. Drama lovers are also well catered for, with one of the largest and most vibrant university drama scenes in the country.

    Oxford has an alumni network of over 250,000 individuals, including more than 120 Olympic medalists, 26 Nobel Prize winners, seven poets laureate, and over 30 modern world leaders (including Bill Clinton, Aung San Suu Kyi, Indira Ghandi and 26 UK Prime Ministers). 

    It has a friendly rivalry with Cambridge for the title of best university in the UK and is regularly ranked as being one of the top three universities in the world. Notable Oxford thinkers and scientists include Tim Berners-Lee, Stephen Hawking and Richard Dawkins.

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