University of Oxford

University of Oxford

Facilities Administration Manager

United Kingdom

Closing in 3 days

Facilities Administration Manager

Centre for Human Genetics, Old Road Campus, Roosevelt Drive, Headington, Oxford, OX3 7BN

We currently have a fantastic opportunity for an experienced and motivated individual to join our dedicated, professional and friendly Facilities team based at the Wellcome Centre for Human Genetics within the Nuffield Department of Medicine.

The Wellcome Centre for Human Genetics is a large and diverse research environment, comprising of several clinical research laboratories and facilities as well as various office spaces.

The research groups host a wide range of specialist equipment and research facilities including a suite for cryoElectron Microscopy, a high-performance computing facility, and a Functional Genetics Facility (FGF). The FGF and cryoEM facilities include biological containment laboratories (containment level 3).

As a part of NDM's Professional Services, you will play a significant role in the delivery of a high-level service, sustaining a world-class research facility across one of the largest buildings in NDM. Acting as a key co- ordinator for activity with the busy Building and Facilities Team, you will co-ordinate and manage the Centre for Human Genetics Reception and the building's facilities helpdesk.

As a front-line point of contact for administration support in the team, you will support the management of the technical and scientific support services, including oversight of maintenance contracts, liaison with contractors (internal to the University and external), production of appropriate operational reporting and data management and act as a key liaison with other members of Professional Services across the Department.

To be successful in this role, you will have demonstrable and significant experience of administration management, ideally within facilities management. You will come armed with excellent communication skills, with the ability to influence people at all levels. Excellent time management and prioritisation skills will be critical to this role, as will good IT skills with up-to-date experience of MS Office and Teams. You will have experience of working with a diverse range of staff, including contractors, and the ability to deal with multiple, competing demands in a calm and effective manner.

The Nuffield Department of Medicine is friendly, welcoming and keen to engage with the many challenges and opportunities that arise in our world-leading, internationally recognised department. This role offers the opportunity to thrive in a diverse role in a supported environment.

Your application should be made online, where you must include a supporting statement and your CV. Your supporting statement should explain how you meet each of the selection criteria found within the job description for this role. You should use examples of your skills and experience.

Closing date: 4th December and job ref 169084

Contact Person : Heledd Gwilym Vacancy ID : 169084 Contact Phone : Closing Date & Time : 04-Dec-2023 12:00 Pay Scale : STANDARD GRADE 6 Contact Email : [email protected] Salary (£) : Grade 6: £32,332 - £38,205 with a discretionary range up to £41,732 per annum

Job details


Facilities Administration Manager


University of Oxford


United Kingdom


November 14, 2023

Application deadline

December 04, 2023

Job type




About the employer

The University of Oxford is the oldest university in the English-speaking world, and is actually so ancient that its founding date is unknown – though it is thought that teaching took place there as early as the 11th century. It’s located in and around the medieval city center of Oxford, dubbed “the dreaming city of spires” by the 19th century poet Matthew Arnold, and comprises 44 colleges and halls as well as the largest library system in the UK. 

There are 22,000 students at Oxford in total, around half of whom are undergraduates, while 40 per cent are international students. A quarter of the city of Oxford’s residents are students, giving the city the youngest population in the UK. 

The University of Oxford does not have a main campus, its buildings and facilities instead being scattered around the medieval city center. Its colleges each have a distinctive character and traditions often dating back centuries. Colleges are self-governing institutions to which students usually apply directly. There are four academic divisions within Oxford University: Humanities, Mathematical, Physical and Life Sciences; Medical Sciences; and Social Sciences. The university’s particular strength is the sciences, and it is ranked number one in the world for medicine.

Oxford is a youthful and cosmopolitan city with plenty to see and do. There are dozens of historic and iconic buildings, including the Bodleian Libraries, Ashmolean Museum, Sheldonian Theatre, the cathedral, and the colleges themselves.  Students can choose to spend their time studying or avail themselves of the many extracurricular activities available. There’s a strong musical life at Oxford, with clubs and societies spanning all genres, from jazz, through to classical and folk. Oxford is also ranked highly for sport, with its top rowers taking part every year in the world-famous boat race with the University of Cambridge on the River Thames. Drama lovers are also well catered for, with one of the largest and most vibrant university drama scenes in the country.

Oxford has an alumni network of over 250,000 individuals, including more than 120 Olympic medalists, 26 Nobel Prize winners, seven poets laureate, and over 30 modern world leaders (including Bill Clinton, Aung San Suu Kyi, Indira Ghandi and 26 UK Prime Ministers). 

It has a friendly rivalry with Cambridge for the title of best university in the UK and is regularly ranked as being one of the top three universities in the world. Notable Oxford thinkers and scientists include Tim Berners-Lee, Stephen Hawking and Richard Dawkins.

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