University of Glassgow

University of Glassgow

Executive Officer to the Vice Principal and Head of College for Medical, Veterinary & Life Sciences

United Kingdom

Closing in 5 days

Executive Officer to the Vice Principal and Head of College for Medical, Veterinary & Life Sciences

Job Purpose

The Vice-Principal and Head of College of Medical, Veterinary & Life Sciences (HoC) is responsible for developing and implementing the College's strategic vision and the Executive Officer role supports the HoC with the execution of their objectives. The HoC has a responsibility for leading the governance of the College, executing key decisions in support of College and University ambitions with support from College Management Group, including academic and professional service senior managers. The HoC also represents the College and University with Government and partner organisations, including other universities, industry and third sector. This role will support the HoC with the implementation of the objectives of their role. This will include: researching and drafting strategic / policy papers, presentations, speeches and processes; effectively engaging with key internal and external stakeholders; and proactively and independently managing selected projects across the full spectrum of the HoC's responsibilities and priorities. The Executive Officer needs to be aware of the University's priorities and pressures, and to be sensitive to the strategic direction of the University.

The post holder will report to the College's Head of Business Change and, through line management of the College Office's Executive Assistant, will oversee the College Office administrative team, who provide administrative support of several members of the College's senior management team.

The postholder will liaise with senior college staff, senior University Staff, NHS colleagues, UK funding bodies and other Higher Education Institutions both within the UK and overseas. The role involves recurring duties as well as the requirement to respond to the needs of the Head of College and ensure that all requests are met timeously and effectively. The post holder may be required to work outside of normal office hours.

Main Duties and Responsibilities

Executive Support: Pro-actively manage and follow up on any actions in relation to the HoC's full range of activities. The post-holder will have discretion to act independently where appropriate.

Project Management: Proactively and independently manage and contribute to complex and strategically significant projects, often involving multiple stakeholders and University offices with conflicting priorities, using judgement and discretion. This will involve interacting with, and in some cases coordinating with, project teams.

Relationship Management: Build close rapport and facilitate successful relationships with internal and external stakeholders to ensure effective engagement to further advance College strategies.

Communications: Research and draft speeches, presentations, papers, briefing notes, reports and correspondence as directed across the full spectrum of the HoC's responsibilities and priorities, undertaking substantive background research from appropriate sources, and with awareness of the full range of University policies, independently commissioning work from other University Units where required.

Committee and Meeting management : Provide extensive and senior committee management services to a range of senior College committees, working groups, etc. Accompany the VP/HoC as required to meetings, preparing notes and following up action points when required. In some cases the postholder will attend meetings on behalf of the VP/HoC ensuring pre- and post-briefings with the VP/HoC.

Leadership and People Management: Oversee the successful operation of the College Office including management of the College Office administrative support team, fostering a culture of continuous improvement of business practices, operational processes and service.

Professional Services : Manage or oversee specific College processes including College Management Group recruitment, organisation of events and visits, Freedom of Information and Data Subject Access Requests and College- level communications.

Any other duties as assigned by the HoC to contribute to the enhancement of the University's international profile in line with the University's and College's Strategic Plans.

Knowledge, Qualifications, Skills and Experience



A1 Ability to demonstrate the competencies required to undertake the duties associated with this level of post having acquired the necessary professional knowledge and management skills in a similar or number of different specialist roles. Or: Scottish Credit and Qualification Framework level 9,10 or 11 (Ordinary/Honours Degree, Post Graduate Qualification), or equivalent, including being professionally qualified in relevant discipline, with a broad range of professional experience in a management role(s).

A2 Knowledge of national and international HE environment and related public policy issues.


B1 A comprehensive knowledge of University procedures and policies.

B2 A knowledge of the Medical, Veterinary or Life Sciences sector.

B3 Knowledge of NHS and interactions with the University

B4 Knowledge of applicable Scottish and UK Government bodies



C1 Excellent oral and written communication skills with an excellent eye for detail and an ability to research and write reports, presentations and correspondence for a variety of audiences and to draft and edit strategic documents.

C2 Ability to act on own initiative and be proactive with proven analytical and organisational skills and an ability to generate innovate solutions as required, with sensitivity to the strategic direction of the University.

C3 Demonstrated ability to act calmly and methodically with a high degree of flexibility, to set priorities, work with diplomacy and efficiency in a highly pressured environment.

C4 Excellent interpersonal skills, including negotiating and influencing skills with the ability to act positively with staff, students and a wide range of external contacts at all levels, nationally and internationally.

C5 Proven ability to act with diplomacy, tact and absolute discretion at all times.

C6 Numerate with excellent IT skills, project management skills and an advanced ability to interpret / manipulate data.

C7 The ability to understand and interpret complex information and brief staff accordingly.



E1 Relevant experience of a similar role in a complex organisation.

E2 Experience of interacting with a broad range of colleagues and stakeholders.

E3 Proven problem-solving abilities across a broad range of areas.

E4 Substantial experience of the management and preparation of papers, policies or proposals for senior committees or management.

E5 Extensive experience of producing presentations, communications and correspondence for senior staff.

E6 Experience in people management.

E7 Experience of the arrangement and management of large meetings with external members.


F1 Experience of managing budgets.

F2 Knowledge of University structures and priorities.

F3 Events management experience

Informal enquiries may be directed to Michelle Donkin, Head of Business Change, [email protected]

Terms and Conditions

Salary will be Grade 8, £48,350 - £56,021 per annum.

This post is full time and open ended.

As part of Team UofG you will be a member of a world changing, inclusive community, which values ambition, excellence, integrity and curiosity.

As a valued member of our team, you can expect:

1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.

2 An excellent employment package with generous terms and conditions including 41 days of leave for full time staff, pension - pensions handbook https: // www., benefits and discount packages.

3 A flexible approach to working.

4 A commitment to support your health and wellbeing, including a free 6-month UofG Sport membership for all new staff joining the University https: // www.

We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University. Read more on how the University promotes and embeds all aspects of equality and diversity within our community https: // www.

We endorse the principles of Athena Swan https: // www. and hold bronze, silver and gold awards across the University.

We are investing in our organisation, and we will invest in you too. Please visit our website https: // www. for more information.

Vacancy Ref : 146329 Close Date : 03-Jun-2024 23:45

Job details


Executive Officer to the Vice Principal and Head of College for Medical, Veterinary & Life Sciences


University of Glassgow


United Kingdom


May 16, 2024

Application deadline

June 03, 2024

Job type



Business and Economics,Medicine,Social Science

About the employer

The University of Glasgow was established in the year 1451 by papal bull. It is among the 4th ancient universities in Scotland and the fourth-oldest university in the USA. It was a part of the Scottish Enlightenment along with Edinburg, St. Andrews, and Aberdeen during the 18th century. Among the ancient universities in the UK, the University of Glasgow is one of the eight institutions that award undergraduate and graduate degrees in popular disciplines. The university comprises four colleges that include the College of Science & Engineering, College of Arts, College of Medical, Veterinary & Life Sciences, and College of Social Sciences.

The university is spread over different campuses. The main campus is the Gilmorehill campus situated in Hillhead. The campus in the Garscube Estate in Bearsden houses the Veterinary School and sports facilities of the university and Dental school, the medical section is taken care of at Gartnavel Royal Hospital located on Great Western Road. Moreover, the Crichton campus and the teaching center at the Queen Elizabeth University Hospital in Dumfries are jointly operated by the Open University, the University of the West of Scotland, and the University of Glasgow.

The University of Glasgow has 30,000 undergraduate and postgraduate students from over 140 countries worldwide. It is a major employer in the city of Glasgow with more than 8,000 staff, including more than 3,400 research and teaching staff. The university is a member of the prestigious Russell Group of leading UK research universities

The university has introduced the World-Changing Alumni award for celebrating the excellent performance of the notable alumni. The winners include Susanne Mitschke in 2017 and Matt Fountain in 2016. Some of the other notable alumni who are now being recognized by the world include the three Prime Ministers namely Bonar Law, Sir Henry Campbell-Bannerman, and William Lamb.

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