Oxford Brookes University

Oxford Brookes University

Executive Officer (Student Services Administrator)

Executive Officer (Student Services Administrator)

£30,487, rising to £32,982 Full Time, Permanent - Professional Ser

We are looking for an Executive Office administrator to join the ASA Operations Administrative Team at Oxford Brookes University.

This is an exciting opportunity that involves interesting and varied work in collaboration with staff from across the University, supporting critical services and working to consistently deliver an outstanding administrative service to colleagues within the Academic and Student Administration Directorate.

Please note this role will be hybrid with one to two days per week onsite at Headington Campus. To be discussed.

The Executive Officer administrative duties can be considered in two separate sections of Core and Specialist administration.


To include but not limited to the following :

  • To work as part of a team to deliver administrative duties including purchasing, raising purchase orders, paying invoices, travel, maintaining circulation lists, holiday/sickness reporting, timesheet administration, diary management for Executive level staff and above, oversight of Human Resources processes, asset register management and space management.
  • Oversight of Human Resources processes; induction, personal development, staffing records, recruitment.
  • Financial matters, purchasing, hiring, recharging, budget and year end processes.
  • Web development for the Directorate.
  • Maintaining an up to date knowledge of relevant University policies and procedures and providing advice to colleagues on compliance, financial and HR processes.
  • Specialism:

    To include but not limited to the following:

  • Providing management of the administration of mental health and wellbeing.
  • Providing holiday management for all administrations within Support Services ensuring adequate cover in each area during annual leave.
  • Providing support and guidance to Support Services budget holders.
  • Providing ad hoc support for the Info Desk as necessary.
  • Ensuring Student Support Services administration can operate effectively.
  • Maintaining adequate staffing levels to cover priority functions.
  • Liaising within departments in relation to administrative matters.
  • Qualifications and Experience for the post:

  • Degree or equivalent or work experience.
  • Administration qualification or equivalent work experience.
  • Experience of setting up and managing administration systems.
  • Experience of supporting meetings, agenda preparation, minute taking, following up and progressing actions.
  • Proven experience of managing confidential or sensitive information.
  • Experience of monitoring budgets and financial reports for anomalies.
  • Experience of providing advice and guidance and of supporting students/young people in an academic setting who may be facing a wide range of challenges would be advantageous.
  • Experience providing excellent customer service and/or information.
  • You will also enjoy the benefits of working at Oxford Brookes University with up to 38 days holiday, rising to 41 days holiday (this includes 13 Bank Holidays and Concessionary Days), a generous Local Government pension scheme (19.2% Employer contribution rate), cycle to work scheme and access to a variety of university facilities (Brookes Nursery, Gym and sports facilities). For more information about benefits please see the document 'All about Brookes' below.

    CV and Personal Statement:

    As part of the application process all applicants are required to complete our online application form by clicking on the “Apply for Job” button below. All parts of the application form should be completed and in the section of the form called “Supporting Documents”, applicants must upload their CV and a Personal Statement. To complete the Personal Statement part of the application, applicants must download the Personal Statement document which is part of the advert below and complete the form, providing examples and explaining how they meet each item detailed on the document. The Personal Statement must then be uploaded to the application form along with the CV.

    This role will not attract sufficient points to obtain a sponsored Skilled Worker visa under the points-based immigration system, however applications are welcome from candidates who don't currently have the right to work in the UK, but who would be eligible to obtain a visa via another route.

    At Oxford Brookes, inclusivity is one of our five guiding principles: we take positive steps to create an environment in which we celebrate, value and provide equal opportunity to all. We are committed to recruiting from the widest possible pool and welcome applications from all suitably qualified candidates who embrace our values, regardless of their background.

    As a Disability Confident Employer, we guarantee to interview any disabled applicant who meets the essential selection criteria.

    To email the post of Executive Officer (Student Services Administrator) to a friend please copy and paste the link below:

    https: // my.corehr.com/pls/oburecruit/erqjobspecdetailsform.jobspec?pid=164239 Closing Date : 21-Apr-2024 Vacancy ID : 164239 Faculty or Directorate : Academic and Student Administration Location : Gipsy Lane Site, Headington Campus For more information : [email protected] Posted on : 26-Mar-2024

    Job details


    Executive Officer (Student Services Administrator)


    Oxford Brookes University


    United Kingdom


    March 27, 2024

    Application deadline

    April 21, 2024

    Job type



    Business and Economics

    About the employer

    Voted the UK’s top modern university (QS World University Rankings 2021), Oxford Brookes University is a campus university located in the beautiful and historic city of Oxford. There are three campuses that are part of the university, linked by the BROOKESbus. The Students’ Union and the many societies on campus help to build the close-knit but diverse community Oxford Brookes is known for. Oxford Brookes was ranked in the top 50 universities in the UK (Complete University Guide 2021).

    Oxford Brookes is a diverse and exciting place to study, with students from more than 140 countries making up 17 per cent of the student population. It provides an exciting student experience, with an internationally-focused atmosphere both academically and socially. With a huge range of events and societies, as well as an excellent student support system, students can make the most of their university experience.

    Ranked 2nd in the UK for teaching (Times Higher Education (THE) Young University Rankings 2020), Oxford Brookes is known for the standard of teaching that its faculty provides. 94 per cent of the research at Oxford Brookes is internationally recognised (Research Excellence Framework 2014), which means students are learning from leaders in their field.

    Oxford Brookes has excellent graduate outcomes, with over 95 per cent of Oxford Brookes students in employment or further study within six months of graduating, and students have access to career support throughout their time at university to ensure they can achieve their career goals.

    The quality of the academic teaching at Oxford Brookes has an outstanding reputation, with a total of 11 faculty members having been awarded National Teaching Fellows, the most prestigious award in UK higher education teaching. 

    Students are taught by faculty members who are experts in their field and who are constantly undertaking new and important research in these areas. 94 per cent of the research at Brookes is internationally recognised (Research Excellence Framework 2014). Students are able to exchange ideas with teachers who work collaboratively to push their subject area forward. Students at the university benefit from new ideas being exchanged and developed between their own teachers and departments across the world. Oxford Brookes is well known for its international and global focus.

    Students can live in university accommodation, a great place to meet people and settle into university life. Full-time first-year international students starting in September are guaranteed a place in university accommodation if they would like it and are able to meet the application deadlines. There are a range of halls in and around the three campuses, with on-site support at all of them. All halls are on a BROOKESbus route and students living in halls can purchase a discounted bus pass entitling them to free travel on these services.

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