University of Queensland

University of Queensland

Executive Officer & Operations Manager


Closing soon

  • Global Partnerships Division

  • Be part of an organisation with a meaningful purpose and impact

  • Join a university ranked in the world's top 50

  • 17% superannuation contributions and 17.5% annual leave loading

  • Based at the picturesque St Lucia Campus

  • About UQ

    As part of the UQ community, you'll have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

    Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you'll have the opportunity to contribute to activities that have a lasting, real-world impact.

    Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

  • 26 weeks paid parental leave or 14 weeks paid primary caregiver leave

  • Access to flexible working arrangements including hybrid on site/WFH options

  • Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family

  • On campus childcare options

  • Discounted parking (from just $5.75 a day)

  • Salary packaging options

  • About This Opportunity

    The Executive Officer & Operations Manager provides key operational and administrative support, high-level advice and project coordination to the Global Partnerships portfolio. This position works collaboratively with the Pro-Vice-Chancellor (Global Partnerships), the Office of the Deputy Vice- Chancellor (Global Engagement) and other stakeholders to progress the strategic portfolio priorities and objectives of the University.

    Duties and responsibilities include, but are not limited to:

  • Manage the workflow and operations of the Global Partnerships team, including playing a key coordination and quality assurance role in the preparation and finalisation of key internal reporting and Submissions to the University's Senior Executive Team.

  • Develop and implement best practice systems and procedures to facilitate efficient and effective administration of the Office's activities.

  • Undertake financial management responsibilities, contribute to the portfolio budget process and exercise appropriate financial delegations in accordance with university policy and procedures.

  • Provide high-level strategic support and advice pertaining to planning, governance, budgeting, resource management and workforce planning processes.

  • Contribute to and coordinate the process and timelines for the preparation of strategic documents, briefing papers, discussion papers, presentations, reports and submissions on behalf of Global Partnerships.

  • Oversee the efficient and effective administration of global agreements with international partners managed by the portfolio, ensuring compliance with any legislative requirements.

  • Establish and maintain effective lines of communication and collaborative working relationships with portfolio teams, the DVC (GE) and other key organisational units to ensure that the PVC (GP) is well informed of developments, achievements, issues and pressures for change, and take action on priority matters that need to be addressed or improved.

  • Manage government, statutory and institutional reporting within the portfolio as directed by the PVC (GP) and the DVC (GE).

  • Manage the facilities, equipment and resources for the portfolio including Property maintenance needs, IT support and Health, Safety and Wellness functions.

  • Supervise a small team of Administrative Officers and other staff as required in accordance with UQ policies and procedures.

  • Build and maintain on-going relationships with key internal and external stakeholders through consultation and engagement as required, in order to establish and deliver business priorities, objectives and programs/projects.

  • This is a Full-time , Continuing position. At HEW Level 8 , the full-time equivalent base salary will be in the range of $106,838.31 to $119,780.70 plus a generous super allowance of 17% superannuation. The total FTE package will be in the range $125,000.82 to $140,143.42 per annum.

    About You
  • Tertiary level qualifications and extensive relevant experience; or an equivalent combination of relevant experience and/or education/training.

  • Experience managing a diverse office environment, including budgeting and financial management, human resources, planning and governance responsibilities.

  • Excellent written, oral and interpersonal skills, including the ability to establish cooperative working relations with staff within the Faculty/University and with external stakeholders.

  • High level interpersonal skills, including the ability to demonstrate judgement, tact, diplomacy and discretion in a role working with confidential and sensitive information.

  • Experience working in the International Education or Higher Education sectors preferred.

  • Level of sensitivity when dealing with confidential matters.

  • Excellent stakeholder management including the ability to effectively handle, escalate and follow up with stakeholders.

  • Sound problem solving skills and judgment in resolving or redirecting issues.

  • In addition, the following mandatory requirements apply:

  • Work Rights: You must have unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment.

  • Background Checks: All final applicants for this position may be asked to consent to a criminal record check. Please note that people with criminal records are not automatically barred from applying for this position. Each application will be considered on its merits.

  • Questions?

    For more information about this opportunity, please contact Mr Brett Lovegrove (Pro-Vice Chancellor – Global Partnership) at [email protected]

    For application queries, please contact [email protected] stating the job reference number in the subject line.

    Want to Apply?

    All applicants must upload the following documents in order for your application to be considered:

  • Cover letter addressing the ‘About You' section

  • Resume

  • Please note that you will be asked to add all documents into the one upload box labelled ‘resume', which is step one of the application form.

    Other Information

    At UQ we know that our greatest strengths come from our diverse mix of colleagues, this is reflected in our ongoing commitment to creating an environment focused on equity, diversity and inclusion. We ensure that we are always attracting, retaining and promoting colleagues who are representative of the diversity in our broader community, whether that be gender identity, LGBTQIA+, cultural and/or linguistic, Aboriginal and/or Torres Strait Islander peoples, or people with a disability. Accessibility requirements and/or adjustments can be directed to [email protected]

    If you are a current employee (including casual staff and HDR scholars) or hold an unpaid/affiliate appointment, please login to your staff Workday account and visit the internal careers board to apply for this opportunity. Please do NOT apply via the external job board.

    Applications closes 23 February 2024 at 11.00pm AEST (R-34513).

    Job details


    Executive Officer & Operations Manager


    University of Queensland




    February 08, 2024

    Application deadline

    February 23, 2024

    Job type



    Business and Economics,Education,Social Science

    About the employer

    The University of Queensland (UQ) is one of Australia’s leading research and teaching institutions. UQ strive for excellence through the creation, preservation, transfer and application of knowledge. For more than a century, this university has educated and worked with outstanding people to deliver knowledge leadership for a better world.

    Since it was founded in Brisbane in 1909, UQ has provided exceptional study experiences, research excellence and collaborative partnerships, coupled with an unforgettable lifestyle and stunning climate, to deliver knowledge leadership for a better world. With 3 campuses and more than 40 teaching and research sites, UQ is the perfect place to teach, research and study. Take advantage of the extensive UQ features including the largest research library in Queensland, hundreds of quality study spaces, several museums, a theatre, 11 college residences, and magnificent sporting facilities, such as swimming pools, tennis, basketball and volleyball courts, sports fields, Olympic-standard running tracks, and gymnasiums.

    Our high-quality range of around 390 undergraduate and postgraduate programs is one of the most comprehensive in Australia, providing students with the latest and most advanced disciplinary knowledge and industry placements informed by UQ’s world-leading research. UQ’s 6 faculties, 8 globally recognised research institutes and 100+ research centres attract an interdisciplinary community of more than 2,000 scientists, social scientists and engineers, who continue UQ’s tradition of research leadership.

    As you enjoy Queensland’s stunning campuses and climate, you can also make the most of the University’s proximity to many natural wonders – including beautiful beaches, lush rainforests, outback deserts, the Great Barrier Reef, as well as the largest sand island in the world – and visit stunning tourist attractions within an hour’s drive, such as the Gold and Sunshine Coasts, Byron Bay, Lone Pine Koala Sanctuary, and the world-famous ‘Australia Zoo’. Within Australia, Brisbane is renowned as a friendly and affordable city, with plenty of dining and entertainment attractions, and was ranked by The Economist Intelligence Unit’s 2019 Global Liveability Index as the world’s 18th most liveable city, achieving a perfect score for education and healthcare.

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