The University of Vermont

The University of Vermont

Executive Assistant to the VPSA

United States

Closing soon

Position Details

Position Details

Advertising/Posting Title Executive Assistant to the VPSA

Diversity Statement The University is especially interested in candidates who can contribute to the diversity and excellence of the institution. Applicants are required to include in their cover letter information about how they will further this goal. Posting Summary

The Executive Assistant to the Vice Provost for Student Affairs (VPSA) provides executive-level support and coordination for the VPSA. Duties include managing the VPSA's calendar; screening and prioritizing inquiries and requests; coordinating logistics, making travel arrangements; preparing materials for, and notetaking at meetings; providing general administrative support; conducting and compiling research for the VPSA; drafting communications; and planning and implementing events for the Division of Student Affairs (DOSA). As a primary point of contact within DOSA on behalf of the VPSA, the Assistant to the VPSA exhibits sensitivity, professionalism, and confidentiality when responding to email, telephone, chat, and in-person inquiries from all stakeholders (students, families, academic and administrative collaborators, and external entities), and provides detailed information and referrals across a wide range of topics. The position is responsible for supporting the mission, philosophies, and priorities of DOSA and UVM, including the promotion of an inclusive environment and experience for students and staff of all races, ethnicities, religions, national origins, genders, sexual orientations, abilities, and ages. As the primary administrative support for the VPSA, the Executive Assistant designs and oversees processes that aid in efficient operations and optimizes the VPSA's workflows and time. The position reports to the VPSA and works closely with members of the DOSA leadership team and the Office Manager for the Vice Provost and Dean of Students Office.

Minimum Qualifications (or equivalent combination of education and experience)

Associate degree and five years' relevant experience including executive-level support required. Proficiency in Microsoft productivity tools (Outlook, Word, Excel, PowerPoint, Teams) and a demonstrated ability to learn new applications (e.g. Drupal, Adobe Acrobat, Slate). Effective administrative, time management, interpersonal and communication skills required. Effective planning/coordination skills and attention to detail required. Ability to exercise discretion regarding confidentiality and sensitivity. Must possess multicultural humility and a demonstrated commitment to diversity, social justice, and fostering a collaborative, inclusive environment.

Desirable Qualifications

Experience working within higher education or with students. Event planning experience is desirable.

Other Information

Occasional overtime, nights/weekends required

Special Conditions External candidates must complete a 4-month probationary period, A probationary period may be required for current UVM employees, This position is ineligible for telework due to the essential functions FLSA Non-Exempt Payband Min (Represents full-time (12 months, 1.0 FTE) equivalent salary. Must be prorated for jobs less than 12 months or 1.0FTE (Salary/12 x # of months x FTE)) 36000.00 Payband Max (Represents full-time (12 months, 1.0 FTE) equivalent salary. Must be prorated for jobs less than 12 months or 1.0FTE (Salary/12 x # of months x FTE)) 61200.00 Staff Hiring Band Hiring salary budgeted at mid to high end of pay band Union Position No

Posting Details

Position will be posted for a minimum of one week, after which it is subject to removal without notice.

Job Open Date 04/17/2023

Job Close Date (Jobs close at 11:59 PM EST.) Open Until Filled No

Position Information

Position Title Office/Prgm Support Senior

Posting Number S4291PO Department VPSA & Dean of Students Ofc/30400 Position Number 00023509 Employee FTE 1.0 Employee Term 12

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  • How did you hear about this employment opportunity?
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  • Documents Needed to Apply

    Required Documents

  • Resume
  • Cover Letter/Letter of Application
  • Optional Documents

    Job details


    Executive Assistant to the VPSA


    The University of Vermont


    United States


    May 25, 2023

    Application deadline

    June 11, 2023

    Job type



    Education,Social Science

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