C3.ai, Inc. (NYSE:AI) is a leading provider of Enterprise AI software for
accelerating digital transformation. The proven C3 AI Platform provides
comprehensive services to build enterprise-scale AI applications more
efficiently and cost-effectively than alternative approaches. The core of the
C3 AI offering is an open, data-driven AI architecture that dramatically
simplifies data science and application development. Learn more at: www. c3.ai
C3 AI is seeking a highly organized and proactive individual to join our team
as an Executive Assistant/ Office Manager. This is an onsite position which
will provide comprehensive administrative support to our executive leadership
team while also overseeing the smooth operation of our London office
environment. Our ideal candidate will be a motivated self-starter who will
maintain high standards of professionalism, efficiency, personal
communication, discretion, and independent judgment.
Responsibilities:
Responsible for scheduling and managing complex calendars including
prioritizing and resolving related conflicts and competing scheduling
demands from both internal and external stakeholders.
Organize and coordinate complex international/domestic travel within
company guidelines and budget.
Provide support in arranging meetings including collation of speaking
notes and/or briefing notes, handling logistics, such as conference
registrations, room reservations (internal and external), and local
travel.
Oversee the day-to-day operations and logistics for the London office.
Work with C3's broader Office Management/HR team to provide remote support
to other EMEA satellite offices which do not currently have an on-site
Office Manager.
Coordinate, plan, and organize small-to large-scale meetings and EMEA
office events.
Support special projects and initiatives as assigned, demonstrating
flexibility and adaptability in handling diverse tasks.
Requirements:
University degree in business management or related field.
5+ years of experience as an executive assistant or office manager,
preferable in a fast-paced technology company or software company.
Strong organizational skills including the ability to manage complex
calendars and effectively maintain records and files.
Prior experience in organizing meetings, preparing, and monitoring
budgets, assisting with travel and hotel accommodations, and providing
general office operations support.
Exceptional written and verbal communication skills with the ability to
build and maintain professional, friendly, and cordial relationships with
stakeholders, including staff, board members, and external partners.
Proactive problem-solving abilities and capacity to work independently
with minimal supervision.
Ability to understand and interpret policies and procedures as well as
applying them with consistency.
Strong computer skills including proficiency in Microsoft Office Suite;
Word, Excel, PowerPoint, and Outlook.
C3 AI provides excellent benefits and a competitive compensation package.
C3 AI is proud to be an Equal Opportunity and Affirmative Action Employer. We
do not discriminate on the basis of any legally protected characteristics,
including disabled and veteran status.
