Overview: RMIT University Commitment

RMIT is committed to the rights of students and staff to be safe, respected, valued, and treated as an equal in their place of study and work. All staff are expected to share this commitment and contribute to a safer community. While carrying out their role, staff are in a position of trust with students. Staff have a duty of care to report wellbeing concerns about students through the designated channels and uphold to the code of conduct. RMIT Vietnam expects all staff members to comply with its Code of Conduct, policies and procedures, which relate to legal and regulatory requirements and our ways of working.

Why RMIT University Vietnam?

RMIT Vietnam is committed to excellence, innovation, and social responsibility. We welcome applications from qualified and passionate individuals who share our values and vision. RMIT University has a global reputation and ranks 123rd globally and 10th in Australia in QS World University Rankings 2024. To learn more about our rankings, please check out our latest facts and figures here Reputation and rankings - RMIT University

Rewards and Benefits:

Competitive salary package starting from 19,233,000 VND and allowances

20 paid annual leave, carer leave and public holidays (Christmas and Tet Holidays)

Private health insurance and wellness programs

Access to state-of-the-art facilities and resources

A vibrant and diverse campus life and more!

RMIT Vietnam has been honoured with the respectable HR Asia Award as Top Employer to Work for in Asia. To find out more about RMIT Vietnam and our current vacancies, please visit our website: https: // www. rmit.edu.vn/careers

Position Summary

The position involves in various levels of major university event management in contributing to event administration, logistics arrangement, preparing supplier/ vendor procurement documents, event items ordering, follow-up and receipt, as well as providing on-site support in organizing, managing and delivering events.

This is an 8-month contract position.

Reporting Line

Reports to: Events Specialist

Key Accountabilities

Major University events

Manage bookings for internal facilities and external venues of major university events held in Hanoi, organize, and arrange venue-owned equipment, technical devices, items and materials.

Draft event goods and service contracts based on the standard templates for review and finalization.

Make event logistics orders, request quotations from vendors, schedule follow-ups for proof printing, samples, and delivery, receive goods, complete liquidation.

Coordinate with relevant internal stakeholders, external suppliers, and vendors. Use confidential, effective, and professional communication in all dealings with internal and external contacts.

Provide on-site logistics support to all university major events including setup & teardown, coordinating with suppliers, volunteers, and casual labors.

Event-related Services

Support University Events team in providing event-related services to other event organizers from Schools, Divisions and Departments in Hanoi where appropriate. This includes on-site technical support, setup and teardown monitoring and logistics arrangement.

Administration

Maintain files and records related to the Hanoi Events Office.

Recording Hanoi Events fixed assets, reporting Hanoi Events monthly operation expense, and ensuring all processes and documents are endorsed and approved in a timely manner.

Maintain supply of material resources, stationery, office supplies and equipment in Hanoi Events Office.

Assist with other projects and executive secretarial and administrative duties as required.

Key Selection Criteria

Bachelor's degree in business administration or relevant discipline.

Experience in event logistics support, procurement of event items and administration tasks.

Well-developed interpersonal skills including coordination, liaison, and communication, both written and spoken, in English and Vietnamese, across a broad range of stakeholders

Well-developed planning, organisational, analytical and problems solving skills, working independently, or as part of a team.

Attention to detail, accuracy, and security when managing information.

Demonstrated good knowledge and experience with computer software and platforms, including databases, spreadsheets, presentation software, apps and social media, and graphic design tools.

Excellent critical reasoning and problems solving skills.

Ability to display appropriate behaviours in line with the position and RMIT Values.

English Proficiency

English is the language of teaching and communication at RMIT Vietnam. For this role, the minimum requirement is IELTS (General) score of at least 5.5 (or equivalent, as outlined in the Recruitment, Selection and Onboarding Guidelines).

For any role, English Language Proficiency may also be proven by showing successful completion of secondary education to a level qualifying to enter university study while being instructed through the medium of English, as per the RMIT University recognised qualification list.

How To Apply

Please submit your CV, covering letter, and qualifications by clicking on the ‘ ' link below.

Applications Close:

21 thg 7 2024 11.59 pm

RMIT University Vietnam (RMIT Vietnam) is a campus of RMIT University. RMIT Vietnam is creating an innovative research, teaching and learning culture. We are committed to providing internationally recognised high-quality education and professional training for our students, clients and members of the community. As an internationally recognised Australian university based in Asia, RMIT Vietnam is assisting in the development of human resources capability in Vietnam and the region.

https: // www. rmit.edu.vn/about-us