Royal Melbourne Institute of Technology

Royal Melbourne Institute of Technology

Event and Engagement Officer

Australia

Closing in 15 days

Overview: RMIT University Commitment

RMIT is committed to the rights of students and staff to be safe, respected, valued, and treated as an equal in their place of study and work. All staff are expected to share this commitment and contribute to a safer community. While carrying out their role, staff are in a position of trust with students. Staff have a duty of care to report wellbeing concerns about students through the designated channels and uphold to the code of conduct. RMIT Vietnam expects all staff members to comply with its Code of Conduct, policies and procedures, which relate to legal and regulatory requirements and our ways of working.

Why RMIT University Vietnam?

RMIT Vietnam is committed to excellence, innovation, and social responsibility. We welcome applications from qualified and passionate individuals who share our values and vision. RMIT University has a global reputation and ranks 140th globally and 11th in Australia in QS World University Rankings 2024. To learn more about our rankings, please check out our latest facts and figures here Reputation and rankings - RMIT University

Rewards and Benefits:

  • Competitive salary package starting from 25,500,000 VND and allowances
  • 20 paid annual leave, carer leave and public holidays (Christmas and Tet Holidays)
  • Private health insurance and wellness programs
  • Professional development and career advancement
  • Relocation and visa support
  • Access to state-of-the-art facilities and resources
  • A vibrant and diverse campus life and more!
  • RMIT Vietnam has been honoured with the respectable HR Asia Award as Top Employer to Work for in Asia. To find out more about RMIT Vietnam and our current vacancies, please visit our website: https: // www. rmit.edu.vn/careers

    Position Summary

    The Event and Engagement Officer will coordinate all aspects of events and engagement activities specifically designed for student and staff at the School of English and University Pathways (SEUP), RMIT Vietnam. The incumbent will be responsible for the school events management, resources utilization, efficient budget allocation, and logistics, alongside other administration as required.

    Reporting Line

    Reports to: SEUP School Manager

    Key Accountabilities
  • Manage and coordinate logistics and stakeholder communications in the organization and implementation of events and engagement activities.
  • Coordinate effective event communication and collaboration between Hanoi, Ho Chi Minh City and Danang campuses.
  • Plan and coordinate with internal and external stakeholder event requirements and support event flow, set up/ teardown phase, guests, etc. and other requirements.
  • Plan and develop event timelines and budgets, ensuring all events are executed within established parameters.
  • Schedule meetings, take minutes, circulate and file documents/ records of event attendance, including student and staff feedback with regards to SEUP events and engagement activities
  • Support line manager in term of event budget management & tracking, logistics, documentation pre and post-events, ensure that all events and activities adhere to RMIT Health & Safety guidelines, procedures, and protocols, while maintaining compliance with the University Standard Procurement Procedure.
  • Negotiate with vendors and/ or providers in term of payment term/ downpayment, prepare services agreement & purchase order in Workday, seek appropriate approval following the RMIT Delegate of Financial Authority & process payment as agreed timeline.
  • Undertake any other duties as required by the School Manager and Director.
  • Key Selection Criteria
  • Bachelor's degree in relevant field,
  • Minimum of 3 years' experience in a similar role.
  • Relevant experience in managing and working with a diverse range of internal and external stakeholders.
  • Excellent verbal and written communication skills in both Vietnamese and English.
  • Proven skills and expertise in M365 Apps including PowerPoint, Word, Excel and any other innovative/ digital platforms.
  • Demonstrable experience in event management and engagement activities.
  • Proven ability to schedule and organize in a complex environment.
  • Demonstrated ability to work independently and as part of a team.
  • Well-developed planning, organisational and problem-solving skills.
  • English Proficiency

    English is the language of teaching and communication at RMIT Vietnam. For this role, the minimum requirement is IELTS (General) score of at least 6.0 (or equivalent, as outlined in the Recruitment, Selection and Onboarding Guidelines).

    Applications Close:

    26 thg 5 2024 11.59 pm

    RMIT University Vietnam (RMIT Vietnam) is a campus of RMIT University. RMIT Vietnam is creating an innovative research, teaching and learning culture. We are committed to providing internationally recognised high-quality education and professional training for our students, clients and members of the community. As an internationally recognised Australian university based in Asia, RMIT Vietnam is assisting in the development of human resources capability in Vietnam and the region.

    https: // www. rmit.edu.vn/about-us

    Job details

    Title

    Event and Engagement Officer

    Employer

    Royal Melbourne Institute of Technology

    Location

    Australia

    Published

    May 15, 2024

    Application deadline

    June 14, 2024

    Job type

    Administration/Managerment

    Field

    Business and Economics,Social Science

    About the employer

    The Royal Melbourne Institute of Technology usually known as RMIT University is a research university established in Melbourne, Australia. The university has got a huge campus and has international recognition for providing brilliant vocational and professional education, applied research and other things. Francis Ormond laid the foundation for the university in 1887. It initially began as a night school where courses related to technology, art, and science were offered to students. The university was granted the title of the public university in 1992.
    RMIT University enrols almost 87,000 students every year, including 34,347 international onshore and offshore students. University also earns $54.1 million through their research income.

    The university holds 11th rank in the whole world in the field of art and design subjects. The main campus of RMIT University is in the centre of Melbourne city and has got huge heritage value as the campus is located in the oldest section of the city. Other two campuses of the university in Australia are Bundoora Campus and Brunswick Campus. It also has two regional sites and two campuses in Vietnam and a centre in Spain. Since then the campus has developed to 87 buildings.

    The unique feature of RMIT University is that there are no boundary walls and the whole of the university is spread along with the six city blocks covering a huge area of about 720,000 sqm.

    The strength of the alumni community of RMIT University is more than 437,000 graduates who are currently working across 130 countries. Some of the well-known alumni of the university are Jim Stynes, famous charity worker; James Wan, movie director and writer; Lydia Lassila, Australian winter Olympic gold medalist; Charles Billich, famous Australian artist and Australian animator Felix Colgrave.

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