University of Glassgow

University of Glassgow

Engagement Project Manager

Engagement Project Manager

Job Purpose

The post holder will provide project management and public engagement expertise ensuring that relevant MVLS IEE initiatives including ScotPEN Wellcome Engagement Award are delivered efficiently to strict deadlines and within the budget while working effectively with staff from diverse backgrounds. These will include partner universities' public engagement, finance, research support and governance teams; Wellcome Trust, and external partner organisations.

Main Duties and Responsibilities

1. To deliver day-to-day management and co-ordination of MVLS engagement activities including ScotPEN Wellcome Engagement Award scheme (SWEA).

2. Responsible for organising the delivery of appropriate steering and operational groups, to discuss and identify latest developments and best practise, review and update application materials and take forward any actions.

3. To proactively collaborate with funders, e.g. Wellcome Trust, and key partners/colleagues both internally and externally.

4. To co-ordinate the assessment process and award panels as appropriate; progressing application outcomes and awards, providing feedback to applicants and updating appropriate systems; maintaining and ensuring the integrity of all project data and information.

5. To lead and report on the budget performance with respect to all activities which will include invoicing across partner institutions where appropriate.

6. To manage and monitor effective communications (i.e. ScotPEN webpages, MVLS Engagement webpages, publicity, training, funding calls etc.) to ensure high levels of engagement and visibility.

7. Working closely with the research support team, act as a central point of contact for staff providing expert pre- and post-application advice and support to prospective applicants (encompassing support for ethics applications, financial management and project change processes and control).

8. To co-ordinate the evaluation of engagement schemes and related activities, working closely with external evaluators -; to ensure that all information has been incorporated.

9. Take a leading role in preparing, analysing and producing management project reports for funders and appropriate steering group; to interpret the information and provide recommendations to inform strategic development and decision making.

10. Contribute and support funder and other audits, ensuring accurate audit records are maintained and attend meetings with auditors, as required.

11. Be actively involved in appropriate intra and inter-institutional collaborative working to build networks, share best practice, develop web- based resources and provide training.

12. Coordinate a ScotPEN membership consultation on the future development of ScotPEN as a network.

Knowledge, Qualifications, Skills & Experience

Knowledge/ Qualifications


A1 Scottish Credit and Qualification Framework level 9, Ordinary Degree, Scottish Vocational Qualification level 4, or equivalent in a relevant discipline/business area with evidence of continued professional development in an area relevant to the role



C1 Knowledge and understanding of grant application processes and funder guidelines in the UK Higher Education Sector

C2 Extensive skills in using various communication channels and media

C3 Excellent oral and written communication skills with the ability to communicate at all levels in a professional and personable manner

C4 Awareness of the UK public engagement landscape

C5 High level of influencing and negotiating skills, and ability to motivate and enthuse others

C6 Ability to work flexibly and independently, assess and adapt to changing priorities and manage own workload effectively

C7 Ability to build productive relationships within and outwith the University

C8 Ability to prepare written reports and collate and summarise complex information, ideally with experience in reporting to funders/senior management

C9 Capable of working effectively with people at all levels of seniority and across organisational boundaries


D1 Knowledge and understanding of University structures, policy, practices and procedures.

D2 Knowledge of current and emerging trends in public engagement.



E1 Significant project management experience in a similar or related role, including financial management or budget experience

E2 Experience in web publishing and site maintenance


F1 Experience of delivering strategic activity supporting the embedding of PER institutionally

F2 Experience of developing, managing and delivering Public Engagement with Research activities and events (ideally health research)

F3 Experience of evaluating public engagement projects

F4 Experience of budget management using Agresso

Terms and Conditions

Salary will be Grade 7, £39,347 - £44,263 per annum pro rata.

This post is part time (10.5 hours per week) and fixed term until 30th November 2025.

As part of Team UofG you will be a member of a world changing, inclusive community, which values ambition, excellence, integrity and curiosity.

As a valued member of our team, you can expect:

1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.

2 An excellent employment package with generous terms and conditions including 41 days of leave for full time staff, pension - pensions handbook https: // www., benefits and discount packages.

3 A flexible approach to working.

4 A commitment to support your health and wellbeing, including a free 6-month UofG Sport membership for all new staff joining the University https: // www.

We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University. Read more on how the University promotes and embeds all aspects of equality and diversity within our community https: // www.

We endorse the principles of Athena Swan https: // www. and hold bronze, silver and gold awards across the University.

We are investing in our organisation, and we will invest in you too. Please visit our website https: // www. for more information.

Vacancy Ref : 142710 Close Date : 17-Apr-2024 23:45

Job details


Engagement Project Manager


University of Glassgow


United Kingdom


April 04, 2024

Application deadline

April 17, 2024

Job type



Business and Economics

About the employer

The University of Glasgow was established in the year 1451 by papal bull. It is among the 4th ancient universities in Scotland and the fourth-oldest university in the USA. It was a part of the Scottish Enlightenment along with Edinburg, St. Andrews, and Aberdeen during the 18th century. Among the ancient universities in the UK, the University of Glasgow is one of the eight institutions that award undergraduate and graduate degrees in popular disciplines. The university comprises four colleges that include the College of Science & Engineering, College of Arts, College of Medical, Veterinary & Life Sciences, and College of Social Sciences.

The university is spread over different campuses. The main campus is the Gilmorehill campus situated in Hillhead. The campus in the Garscube Estate in Bearsden houses the Veterinary School and sports facilities of the university and Dental school, the medical section is taken care of at Gartnavel Royal Hospital located on Great Western Road. Moreover, the Crichton campus and the teaching center at the Queen Elizabeth University Hospital in Dumfries are jointly operated by the Open University, the University of the West of Scotland, and the University of Glasgow.

The University of Glasgow has 30,000 undergraduate and postgraduate students from over 140 countries worldwide. It is a major employer in the city of Glasgow with more than 8,000 staff, including more than 3,400 research and teaching staff. The university is a member of the prestigious Russell Group of leading UK research universities

The university has introduced the World-Changing Alumni award for celebrating the excellent performance of the notable alumni. The winners include Susanne Mitschke in 2017 and Matt Fountain in 2016. Some of the other notable alumni who are now being recognized by the world include the three Prime Ministers namely Bonar Law, Sir Henry Campbell-Bannerman, and William Lamb.

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