University of Glassgow

University of Glassgow

Doctoral Training Hub Coordinator

United Kingdom

Closing soon

Doctoral Training Hub Coordinator

Job Purpose

The Doctoral Training Hub (DT Hub) manages multiple Centres for Doctoral Training (CDT) and other funded cohort postgraduate programmes across the College of Science and Engineering. The DT Hub provides an innovative student and academic focused service providing end-to-end management and administration. We offer a flexible hybrid working model.

The Doctoral Training Hub Coordinator will have an operational responsibility to deliver high quality and effective support for the CDT. The role includes responsibility for the delivery and enhancement of the overall student recruitment strategy, cohort development, organising innovative training programmes, budget management, support for obtaining additional external funding and management reporting to the Director(s) and funding bodies.

The successful applicant will work in parallel with other coordinators within the Doctoral Training Hub and will be required to provide relief cover to other CDTs supported by the Doctoral Training Hub as and when appropriate.

Reports to:

CoSE Doctoral Training Hub Manager, with guidance on specific CDT objectives from the CDT Directors.

Main Duties and Responsibilities

1. Providing specialist advice and support to the CDT Directors and Management Team.

2. Working as part of a cross-functional team to support the ambitious delivery, management, and administration of specific CDTs.

3. Driving an ethos of continuous improvement.

4. Reviewing and reporting potential risks, lessons learnt and making recommendations to the DT Hub Manager.

5. Working to support activities associated with enhancing the diversity of the student body and ensuring the CDT delivers against ambitious equality, diversity and inclusion plans.

6. Developing the student recruitment strategy to ensure the target number of students is recruited each year and ensuring that the strategy is inclusive and aligns with best practice in EDI.

7. Member of specific CDT management committees, communicating and coordinating activities between committees and the CDT Directors.

8. Providing specialist advice and support for student and staff queries relating to the CDT.

9. Facilitating student registration processes (including liaising with other HEIs where necessary) for specific CDTs, including relating to the annual student progression process.

Strategic Planning

1. To plan and deliver effective operational support for management and administration, with appropriate links established to ensure the successful flow of information and strong relationships with students, internal departments and Colleges, HEI, and industry partners.

2. To plan and manage fund-raising bids to leverage the core funding with match-funding from industry, public sector, and other organisations.

3. To establish and deliver the centre-specific communications strategy in agreement with the Centre Director. This could include newsletters, webpage, social media, events etc.

4. Maintain a strategic overview of the calendar of events for specific CDTs and / or other funded cohort postgraduate programmes.

5. To plan and organise specific research and skills training activities and ensure that all elements of each programme are completed as necessary.

Student Experience

1. Working with the CDT Directors to plan, promote and facilitate appropriate schemes and programmes such as student internships, industry placements and international placements etc.

2. Working with the DT Hub Manager and Deputy to deliver the plans for exceptional student experiences within specific CDTs including supporting student-led activities such as conferences, mentoring groups etc.

3. Support and develop a strong multi-disciplinary community both within and across cohorts and centres.

4. To support the administrators with student pastoral care enquiries.

5. Working with relevant services to plan and coordinate the delivery of all induction related activities.

Marketing & Communications

1. Creating and supporting the delivery of a marketing strategy.

2. Devising and supporting any CDT or student-led events or other cohort- related activities.

3. Providing regular reports to CDT Directors, Management Teams, College Management, and funders, as appropriate, and representing the CDTs and other cohort-based groups at events.

4. Reviewing the use of social media for cohort-building and recruitment purposes and contribute to the social media strategy.

Financial Management

1. Working with the DT Hub Managers, College Finance, and the Research Operations Manager, organise and manage the financial and business processes to ensure that specific CDT deliver on their forecasted budgets and key performance indicators.

2. Monitoring and managing the allocation and spending of budgets relating to specific CDTs and Doctoral Centres.

Governance

1. Managing and presenting regular management status reports to the Doctoral Hub Manager, CDT Directors, and Management Teams and coordinate activities to support. This is to include, as appropriate, KPIs, project risk, project key activities, action logs, outreach data, recommendations etc. to inform decision-making and to coordinate the expedite of actions and activities as appropriate.

2. Ensuring that specific CDT Directors and Management Teams adhere to university and external policies and procedures, for example, student eligibility guidelines and financial terms and conditions.

Other Responsibilities

1. Other duties as directed by the DT Hub Manager (line manager) and requested by CDT Directors.

Knowledge, Qualifications, Skills, and Experience

Knowledge and Qualifications

Essential:

A1 Ability to demonstrate the competencies required to undertake the duties associated with this level of post having acquired the necessary knowledge and skills in a similar number of roles. Or: Degree or equivalent in a relevant discipline or business area with evidence of continued professional development in an area relevant to the role

A2 An understanding of structured doctoral training programmes in the UK

A3 Excellent knowledge and understanding of university structures, policies, practices, and procedures

A4 An understanding of student recruitment and marketing within the HE sectors

A5 Broad knowledge of financial management within a budgetary control framework.

Desirable:

B1 Understanding of sector-wide issues affecting HE and their impact on University postgraduate research

B2 Knowledge of UK funding methods and organisations

Skills

Essential:

C1 Excellent organisation, coordination, and time management skills with proven ability to prioritise workloads, and to plan and implement activities to meet tight deadlines

C2 Proven interpersonal and communication skills in relation to the supervision of others, including the ability to motivate staff and manage performance

C3 Excellent communication skills with the ability to communicate clearly, concisely, and professionally with staff at all levels of seniority, including research and professional service staff

C4 Ability to examine and contribute to ongoing operational and procedural efficiency improvements

C5 Ability to prepare/provide written reports, collate information/data and summarise

C6 Ability to understand and apply policies, regulations, guidelines, and standard operating procedures

C7 Well developed analytical and problem-solving capability, and proven planning, organising and prioritising skills

C8 Ability to work closely with and influence senior and external stakeholders

C9 Ability to handle confidential and sensitive matters with absolute discretion and diplomacy

C10 Ability to assess risks and financial implications

C11 Excellent IT skills including a detailed operational knowledge of spreadsheets and databases

C12 Understanding of financial planning and business analytics.

Experience

Essential:

E1 Relevant experience within or providing support for a diverse portfolio of projects, with evidence of success

E2 Experience in delivering a customer-focused service for staff, students, and external stakeholders

E3 Proven experience in problem-solving, planning, organising, and setting priorities

E4 Proven decision-making, involving independent analysis and judgement

E5 Experience of successfully overseeing the work of staff

E6 Experience in managing budgets and reporting on expenditure

E7 Proven experience in process improvement, delivery, and support

Desirable:

F1 Experience within or providing support for a PGR cohort-based training centre

F2 Experience of Project Management

Terms and Conditions

Salary will be Grade 7, £39,347 - £44,263 per annum.

This post is full time (35 hours per week), and has funding for up to 7 years in the first instance.

As part of Team UofG you will be a member of a world changing, inclusive community, which values ambition, excellence, integrity and curiosity.

As a valued member of our team, you can expect:

1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.

2 An excellent employment package with generous terms and conditions including 41 days of leave for full time staff, pension - pensions handbook https: // www. gla.ac.uk/myglasgow/payandpensions/pensions/, benefits and discount packages.

3 A flexible approach to working.

4 A commitment to support your health and wellbeing, including a free 6-month UofG Sport membership for all new staff joining the University https: // www. gla.ac.uk/myglasgow/staff/healthwellbeing/.

We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University. Read more on how the University promotes and embeds all aspects of equality and diversity within our community https: // www. gla.ac.uk/myglasgow/humanresources/equalitydiversity/.

We endorse the principles of Athena Swan https: // www. gla.ac.uk/myglasgow/humanresources/equalitydiversity/athenaswan/ and hold bronze, silver and gold awards across the University.

We are investing in our organisation, and we will invest in you too. Please visit our website https: // www. gla.ac.uk/explore/jobs/ for more information.

Vacancy Ref : 143388 Close Date : 25-Apr-2024 23:45

Job details

Title

Doctoral Training Hub Coordinator

Employer

University of Glassgow

Location

United Kingdom

Published

March 29, 2024

Application deadline

April 25, 2024

Job type

Administration/Managerment

Field

Business and Economics

About the employer

The University of Glasgow was established in the year 1451 by papal bull. It is among the 4th ancient universities in Scotland and the fourth-oldest university in the USA. It was a part of the Scottish Enlightenment along with Edinburg, St. Andrews, and Aberdeen during the 18th century. Among the ancient universities in the UK, the University of Glasgow is one of the eight institutions that award undergraduate and graduate degrees in popular disciplines. The university comprises four colleges that include the College of Science & Engineering, College of Arts, College of Medical, Veterinary & Life Sciences, and College of Social Sciences.

The university is spread over different campuses. The main campus is the Gilmorehill campus situated in Hillhead. The campus in the Garscube Estate in Bearsden houses the Veterinary School and sports facilities of the university and Dental school, the medical section is taken care of at Gartnavel Royal Hospital located on Great Western Road. Moreover, the Crichton campus and the teaching center at the Queen Elizabeth University Hospital in Dumfries are jointly operated by the Open University, the University of the West of Scotland, and the University of Glasgow.

The University of Glasgow has 30,000 undergraduate and postgraduate students from over 140 countries worldwide. It is a major employer in the city of Glasgow with more than 8,000 staff, including more than 3,400 research and teaching staff. The university is a member of the prestigious Russell Group of leading UK research universities

The university has introduced the World-Changing Alumni award for celebrating the excellent performance of the notable alumni. The winners include Susanne Mitschke in 2017 and Matt Fountain in 2016. Some of the other notable alumni who are now being recognized by the world include the three Prime Ministers namely Bonar Law, Sir Henry Campbell-Bannerman, and William Lamb.

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