Job Description - Director, College/Division Business Operations (STA012418)

Job Description

Director, College/Division Business Operations - (STA012418) Director, College/Division Business Operations

Organization

: H0005 Office of the Provost

Description

INTERNAL POSTING ONLY

This position will be located at the Gerald D. Hines College of Architecture and Design.

Directs the planning, development, implementation and administration of business and financial services for large College/Division, which may include financial and human resources management, procurement and contract administration, endowments, and management of College/Division business services groups.

Manages budgets, including supervising annual budget preparations; monitors department budgets and cost centers and advises college/division administration; prepares budget and personnel reports, analyses and projections.

Provides financial accountability and ensures compliance with state, university, and external funding agency guidelines by overseeing the management and maintenance of databases for all personnel, payroll and budgetary information.

Administers administrative and financial affairs of the college/division to include personnel, procurement, payroll and budgetary information.

Reviews and approves the reconciliation of accounting records with university reports/financial statements and prepares recurring financial/budget reports for internal purposes.

Manages, monitors and issues reports on college/division HEAF as applicable; oversees cash handling and charge back centers for the college/division.

Oversees activities of college's/division's business administration staff, including direct supervision of central business office staff.

Interprets university policies and procedures and trains staff as appropriate; serves as college/division liaison with vendors and contractors.

Serves as a resource to the dean, associate deans, departments chairs and college administration/VP, Associate VP; and serves as college/division liaison to the university and external units.

Provides assistance to management in the implementation of organization decisions, which may include writing policy statements and generating customized reports.

Performs other job-related duties as required.

EEO/AA

Qualifications

Bachelors and 5 years of experience.

Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed. Requires a minimum of five (5) years of directly job-related experience. Certification/Licensing: None.

Experience will not be considered in lieu of education.

Education will not be considered in lieu of experience.

The ideal candidate for this position should possess the following:

· Higher Education experience and familiarity with current and future trends and developments.

· Excellent verbal and written communication skills including ability to explain budget and finance concepts and information in terms understandable to faculty and staff.

· Service leadership skills including mutual respect, active listening, responsiveness, empathy, advocacy, and transparency.

· Ability to take initiative, problem solve, exercise excellent judgment, demonstrate critical thinking skills and adapt to shifting priorities in diverse setting.

· Ability to clearly interpret and implement policies and procedures.

· Experience in Human Resources administration.

· Experience in budget planning and financial management.

· Experience organizing and participating in strategic planning and analysis. Works with the dean to create strategies for implementation of College Strategic Plan.

· Experience managing contracts.

· Ability to prioritize and multi-task.

· Highest level of professionalism and respect for confidentiality.

· Ability to interact with all levels of internal and external constituents.

· Established network with major interface units on campus such as other colleges, Facilities, Division of Research, Controller's Office, Treasury, Office of Scholarships and Financial Aid, Human Resources, Office of Contract Administration, Advancement, and Information Technology.

· Proficiency in Microsoft Office Suite.

Preferred Qualifications:

· Master's Degree preferred.

· Experience with PeopleSoft Finance and HR preferred.

· Experience with Hyperion Planning preferred.

· Relevant University of Houston experiences preferred.

The following documents are required:

· Cover letter delineating the manner in which your work experience applies to the posting.

· Resume

· Salary History

· Transcript

· Three work references. The hiring department expects you to name current or past supervisors.

NOTE: We will maintain your confidentiality and notify you in advance of making contact with any of your references. References will be contacted only after the interviewing process has been completed.

Incomplete applications will not be reviewed.

Salary: 5,792.00-7,675.00

Employee Status

: Regular/Benefits

Job Posting

: May 10, 2023, 2:21:09 AM