Coordinator, Community Programs (Grant Funded) Taylor

Salary

Depends on Qualifications

Location

516 North Main Street Taylor, TX

Job Type

Full-Time (Staff)

Job Number

00199

Division

Business and Continuing Education

Department

Business & Continuing Education

Opening Date

05/08/2023

Closing Date

Continuous

FLSA

Exempt

FLSA

Non-Exempt

Salary Grade

Professional

Work Schedule

WORK SCHEDULE: Monday-Thursday 8 am - 6 pm Friday 8 am to 12 pm Summer Schedule: Monday-Thursday 7:30 am to 6:00 pm with a half hour lunch Schedule will vary based upon camp offerings. Some evenings and weekends will be required. This is an on-site position. Essential duties of the role must be performed in-person, during prescribed work hours.

Description

Benefits

Position Summary & Essential Duties

The following duties and responsibilities, Knowledge, Skills and Abilities (KSA's), and physical requirements are intended to describe the general nature and level of work being performed. The information listed below is not intended to be construed as a complete listing of all duties and responsibilities, KSA's, and physical requirements required of this position since changes to the position may occur at any time or additional requirements may be added over the course of time. SUMMARY: Under the supervision of the Director of Workforce Development, the incumbent will manage and implement the development, delivery, scheduling, maintenance, and marketing of STEAM (Science, Technology, Engineering, Arts/Agriculture, and Math) programs, including camps and leisure learning opportunities for individuals of all ages seeking learning opportunities. This position is responsible for business development, and the instructional and operational aspects of open enrollment or grant-funded courses, including recommending for hire and providing oversight of instructional staff; developing, reviewing, and selecting curricula; monitoring and scheduling classes; maintaining applicable credentialing documents; securing classroom locations, equipment, and textbooks; student advising; producing enrollment and revenue statistics, and sales and marketing of programs and courses.

Qualifications (Required and Preferred)

MINIMUM EDUCATIONAL AND WORK REQUIREMENTS (MINIMUM QUALIFICATIONS): Bachelor's Degree and two (2) years full-time work experience, or Associate's Degree and four (4) years of directly related work experience.

PREFERRED: None

CERTIFICATION OR LICENSES: Valid Texas Driver License or the ability to obtain one.

Job Duties and Responsibilities

The incumbent will:

Manage cross-departmental collaboration and coordination with organizations on and off campus as needed.

Create and facilitate community programming for the K-12 students and the community.

Coordinates developing and implementing assigned continuing education courses, programs, and activities.

Coordinates the logistics of the facilities, equipment, and resources for professional delivery and completion of courses and programs.

Monitors the progress of continuing education programs and courses. Evaluate the effectiveness of programs and instructors' performance to ensure program quality and any regulatory compliance.

Partners with the Director of Workforce Development to identify programming needs throughout the Temple College service area.

Assists in recruiting and hiring continuing education instructors as needed.

Serves as principal contact with instructors, oversight of administrative services, classroom supplies, and student materials.

Conducts research, compiles statistics, and gathers and analyzes data; prepares periodic or one-time reports; and replies to inquiries.

Coordinates the implementation of customized courses with program directors and staff.

Develops and maintains databases and systems for recording and tracking grant proposals, awards, and related statistical information; creates and distributes standard and special reports, studies, summaries, and analyses, as required.

Supports the planning and preparation of grant proposals.

Monitors and coordinates the administration of post-award grants to ensure that budgeting and administrative policies, procedures, and agency requirements are being followed; manages administrative problems and/or budget changes occurring during the awarded granting period.

Must balance relationships and information from many sources in an effort to facilitate a positive educational experience for students.

Represent the institution to prospective students, staff, and the general public with the highest degree of professionalism through various outreach programs and campus activities, transfer fairs, and other events.

Participate in professional development opportunities.

Serve as a resource to assist continuing education team in effectively carrying out all duties of this division.

Attend and assist with planning BCE student graduation/pinning ceremonies, including working evenings and weekends.

Will perform other miscellaneous job-related duties as assigned.

SOCIAL CONSTRUCTS REQUIRED OF POSITION:

Display empathy and positive regard for others in written, verbal and non- verbal communications.

Work with colleagues and students by practicing punctuality, respect for deadlines, collaborative problem solving, and honest communication.

Be friendly and collegial with co-workers, faculty, students, staff, and visitors to the campus.

Build trusting relationships by acting with integrity, courtesy, and responsibility, even in the face of stress or demanding workplace conditions.

Maintain proficiency as needed and approved by attending trainings, reading job-related materials, and meeting with others in area of responsibility.

Dress appropriately for a workplace with frequent customer service interaction and community outreach.

Work with enthusiasm and initiative to grow and continually improve community programs and services.

Meet all required standards of confidentiality. Keep work areas in a clean and orderly manner.

Knowledge Skills and Abilities & Physical Demands

KNOWLEDGE:

Knowledge of the course delivery process for adult learners.

Knowledge of office procedures.

SKILLS:

Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.

Skills to implement new strategies and procedures or examine and reengineer existing processes.

ABILITIES:

Ability to supervise and train staff, including organizing, prioritizing, and scheduling work assignments.

Ability to gather data, compile information, and prepare reports.

Ability to communicate effectively, both orally and in writing.

Ability to make administrative and/or procedural decisions and judgments.

Ability to plan, organize, implement, evaluate, and modify administrative processes.

Ability to coordinate and organize meetings and/or special events.

PHYSICAL EFFORT: Light physical activity that may include lifting, pushing, pulling of objects up to 15 pounds.

WORKING CONDITIONS: Work is performed in an interior/office work environment.

WORK SCHEDULE: Monday-Thursday 8 am - 6 pm Friday 8 am to 12 pm Summer Schedule: Monday-Thursday 7:30 am to 6:00 pm with a half hour lunch

Schedule will vary based upon camp offerings. Some evenings and weekends will be required. This is an on-site position. Essential duties of the role must be performed in-person, during prescribed work hours.

HOURS REQUIRED PER WEEK: 40

TRS/ORP: TRS

SUPERVISORY DUTIES: Student Ambassadors, Student Workers

REPORTS TO: Director, Workforce Development

TEMPLE COLLEGE BENEFITS

To enhance the employment opportunity you may be seeking, Temple College offers a competitive array of benefit options to select from, some of which are fully paid for by the college. Listed below is a summary of benefits currently offered for full-time employees. Part-time employees are eligible for specific benefits on a pro-rated basis.

MEDICAL AND OPTIONAL INSURANCE COVERAGE BENEFIT OPTIONS

The Medical and optional insurance coverage benefit options listed below are offered through Temple College by the Employees Retirement System (ERS) of Texas. Please visit ERS at https: // www. ers.texas.gov/ for further information.

MEDICAL: Eligible full-time employees can choose from the following medical programs which begin the first day of the month following the 60th day of employment:

HealthSelect of Texas "Blue Cross Blue Shield" (PPO)

Consumer Directed HealthSelect "Blue Cross Blue Shield (HSA)

Medical plans include prescription coverage. Employee medical coverage monthly premiums are fully paid for by the college and the college pays for one-half (1/2) of the cost of dependent care coverage monthly premiums.

OPTIONAL BENEFITS:

Dental (PPO and HMO), Vision, Optional Term Life Insurance, Voluntary Accidental Death and Dismemberment, Dependent Term Life Insurance, Short-term and Long-term Disability, Texa$aver (457 plan), TexFlex-Health and Dependent Care Reimbursement.

Optional benefits are employee paid but are offered at very competitive rates.

ANNUAL AND SICK LEAVE ACCRUALS

ANNUAL LEAVE ACCRUALS:

Regular, full-time twelve (12) month faculty and staff accrue Annual Leave as follows:

Years of Service : 0 through 5

Accrual Rate (Maximum Accrual Hours per Month) = 8

Accrual Rate (Maximum Accrual Hours per Year) = 96

Years of Service: 6 through 10

Accrual Rate (Maximum Accrual Hours per Month) =10

Accrual Rate (Maximum Accrual Hours per Year) =120

Years of Service: 10 plus years

Accrual Rate (Maximum Accrual Hours per Month) =12

Accrual Rate (Maximum Accrual Hours per Year) =144

Annual leave may be accrued up to a limit of 240 hours with special provisions allowing for annual accruals above that limit. Faculty with contracts less than 12 months do not accrue Annual Leave but are provided with 20 hours of personal time per fiscal year.

SICK LEAVE ACCRUALS:

Faculty and Administrative Staff: Accruals of 8 hours per month. Sick Leave may be accrued up to a limit of 1040 total hours. Faculty with contracts less than 12 months will receive accruals during the summer semester if they instruct during that time.

ADDITIONAL INFORMATION

HOLIDAYS: Recognized college holidays, in addition to Annual and Sick leave accruals, include Labor Day, Thanksgiving Break, Winter Break, Martin Luther King Day, Spring Break, Good Friday, Memorial Day and Independence Day.

PAYROLL: Employees are paid by direct deposit through the last working day of the month. Actual deposits are paid on the last working business day of the month. All benefit deductions are taken at that time.

RETIREMENT: Temple College is one of the few community colleges in the state of Texas to be permitted Federal Social Security deductions. Temple College is a Section 218 employer.

All regular employees are mandated by the Texas State Legislature to enroll in either the Teacher Retirement System (TRS) or the Optional Retirement Program (ORP) however, ORP participation is based upon position. All faculty members are eligible to participate in either TRS or ORP. A list of ORP providers is available.

Please visit TRS at https: // www. trs.texas.gov/Pages/Homepage.aspx for further information.

Contribution:

Member: Teacher Retirement System (TRS) = 8.0% of annual salary

Employer: Teacher Retirement System (TRS) = 7.75% of member's annual salary

Contribution:

Member: Optional Retirement Program (ORP) = 6.65 % of annual salary

Employer: Optional Retirement Program (ORP) = 6.6% of annual salary

Tax Sheltered Annuities (TSAs) also known as Tax Deferred Annuities (TDAs) are available to all employees who are eligible to participate in the TRS/ORP retirement program and who wish to participate in this program. This participation is voluntary and contributions are made from the employee's salary. A list of providers is available.

MISCELLANEOUS LEAVE: Family and Medical Leave (FMLA), Jury Duty, Bereavement, Deteriorating weather, and Military training.

WORKERS COMPENSATION: If an employee is injured on the job, Temple College, through its Worker Compensation Program, pays all authorized hospital, nursing, and physician's fees. Additional benefits may be available.

HOURS OF OPERATION:

Regular Schedule:

Monday - Thursday: 8:00 a.m. – 6:00 p.m.

Friday: 8:00 a.m. – 12:00 p.m.

Summer Schedule:

Monday - Thursday: 7:30 a.m. - 6:00 p.m.

Agency

Temple College

Address

 Temple College

2600 South First Street Temple, Texas, 76504

Phone

 254-298-8580

Website

 https:// www. templejc.edu