University of Melbourne

University of Melbourne

Collection Management Officer, Archives



Collection Management Officer, Archives

Job no: 0061595 Location: Parkville Role type: Full-time; Fixed-term for 12 months Department: Archives and Special Collections Salary: UOM 6 - $92,749- $100,397 p.a. plus 17% super

  • Play a pivotal role in caring for the University of Melbourne Archives collection.
  • Rewarding, hands-on role which offers plenty of variety.
  • Brilliant benefits and a flexible hybrid work environment!
  • About the Role Join us as a Collection Management Officer at the University of Melbourne Archives! Based predominantly in Brunswick, you will work collaboratively across multiple sites to ensure the safe and successful delivery of collection management activities. As a key player in the Archives and Special Collections (ASC) Collection Management team, you will administer the registration, logistics, and movements for incoming Archival collections. Working closely with the Archivist, Appraisal, and other roles, you'll champion strong collection management principles throughout the collection development process. Your contributions will extend to space management and planning for the repository, storage and preservation, and disaster preparedness, making a lasting impact on the University of Melbourne Archives.

    Your responsibilities will include:

  • Assisting with ASC collection maintenance, preservation, and conservation, while advocating for collection interests in appraisals, acquisitions, displays, loans, movements, and access programs.
  • Maintaining accurate records for materials accessioned into the University of Melbourne Archives.
  • Contributing to improving collection documentation standards, workflows, and guidelines.
  • Under supervision, liaising with and overseeing external contractors and stakeholders to ensure the proper care of ASC collections and facility maintenance.
  • Who we are looking for Are you a self-motivated professional eager to advocate for best practices in the care and management of archival collections? Leverage your expertise in collection management, registration, logistics, and contemporary information management to contribute to the continuous improvement of our operational practices. Your comprehensive knowledge of preservation and conservation principles, coupled with your ability to work collaboratively with others, adaptability to change and problem-solving skills will be highly desirable.

    You will also have:

  • Tertiary qualifications and/or professional experience in archival records, information, or collection management, or equivalent relevant background.
  • Proficient in archival principles, legislation, standards, with demonstrated process implementation skills.
  • Demonstrated handling skills for archival or cultural collections, and experience in developing and implementing risk mitigation strategies relating to the handling of archives and material culture, including packing/unpacking, movement, storage, display, and digitisation.
  • Experience using environmental monitoring equipment and creating and implementing environmental monitoring and IPM plans.
  • For further information regarding responsibilities and requirements please refer to the attached PD.

    To ensure the University continues to provide a safe environment for everyone, this position requires the incumbent to hold a current and valid Working with Children Check.

    Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.

    Your new team – Archives and Special Collections

    https: //

    Archives and Special Collections (ASC) develops, provides care for, and facilitates access to the University of Melbourne Archives, Rare Books, Prints, Rare Music, Maps, and East Asian collections. The department is led by the Associate Director, Archives and Special Collections, and University Archivist. The department sits within Research and Collection Stewardship, a sub-portfolio of Scholarly Services led by the Director and University Librarian.

    What we offer you! In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits including generous leave provisions, salary packaging, health and well-being services, and discounts on graduate courses. For more information check out our benefits page!

    The University of Melbourne We're tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.

    Be yourself The University of Melbourne values the unique backgrounds, experiences, and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities, and genders, and people of diverse ethnicity, nationality, and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.

    We are dedicated to ensuring barrier-free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact Kim Groizard at [email protected], with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".

    Aboriginal and Torres Strait Islander Applicants We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture, and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.

    For further information, including our 2023-2027 Indigenous strategy please visit -https: //

    Join Us! If you feel this role is right for you, please apply with the following documents:

  • Resume
  • Cover Letter outlining your interest and experience
  • Please note that you are not required to respond to the selection criteria in the Position Description.

    If you have any questions regarding the recruitment process, please feel free to contact Maddison Ryan via email at [email protected], ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.

    Advertised: 12 Feb 2024 12:05 AM AUS Eastern Daylight Time

    Applications close: 26 Feb 2024 11:55 PM AUS Eastern Daylight Time

    Job details


    Collection Management Officer, Archives


    University of Melbourne




    February 12, 2024

    Application deadline

    February 26, 2024

    Job type



    Arts and Culture,Social Science

    About the employer

    When the University of Melbourne was established in 1853, it was a mere cluster of buildings in a large park on the fringe of the city, with four professors and 16 students. The university now sits at the heart of a thriving international city and is consistently ranked among the leading universities in the world and number one in Australia. 

    Over 8,000 academic and professional staff support a vibrant student body of around 65,000, including 30,000 international students from over 130 countries around the world. Four Australian prime ministers and five governors-general have graduated from the University of Melbourne, located in the city dubbed Australia’s “cultural capital”. 

    Indeed, Melbourne is a seven times winner of the Economist’s World’s Most Livable City award, and is a UNESCO City of Literature, as well as the birthplace of Australian rules football and a major center for street art, music, and theatre. 

    Melbourne is known for offering students an experience that’s a lot more than just structured learning. The main Parkville campus is close to transport, cafes, shopping, arts and sports venues and accommodation. 

    Students will find a blistering array of cultural activities on campus here, be it theatre, comedy, film or public lectures, and it’s easy to find people with matching interests by joining one of over 200 affiliated clubs and societies, ranging from Chess Club to Women in Science and Engineering, to the Chocolate Lovers’ Society. Sports enthusiasts are well catered for too, with a 25-metre six-lane heated indoor pool, an athletics track and sports field, and a large strength and fitness gym. 

    The university has 10 residential colleges where most students live, which provide a quick way to build an academic and social network. Each college provides sporting and cultural programs to enrich the academic experience, which is at the center of university life. 

    Degrees at the University of Melbourne stand out for being modelled on those from top institutions overseas. Students spend a year exploring a range of subject areas before choosing a major. They also study subjects outside as well as inside their chosen discipline, giving Melbourne students a breadth of knowledge that sets them apart.

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