University of Melbourne

University of Melbourne

Business Support Officer



Business Support Officer

Job no: 0045033 Location: Parkville Role type: Full-time; Fixed-term until 14 March 2025 Department: Student and Scholarly Services Salary: UOM 5 – $79,961 p.a. plus 17% super

  • Integral role in shaping cultural engagement at prestigious institutions.
  • Opportunity for organisational growth in a supportive, inclusive team environment.
  • Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, Myki discounts, and a 25% discount on graduate courses to our staff and their immediate families!
  • About the Role Join the Museums and Collections Department at the University of Melbourne as a Business Support Officer and become a pivotal part of a team shaping the future of cultural engagement. In this role, you will have the unique opportunity to contribute to the operational excellence of renowned institutions like Buxton Contemporary and the Potter Museum of Art, among others. This position offers more than just administrative responsibilities; it is a chance to be at the heart of an ambitious cultural strategy that aims to enrich communities, support academic research, and promote global cultural exchanges.

    Working under the guidance of the Business and Commercial Manager, you will employ your problem-solving skills and organizational prowess in a dynamic environment, where your efforts help forge a collaborative network around the University's cultural assets. This is an exceptional development opportunity for those passionate about the arts, culture, and education, offering a supportive and inclusive team culture that values collaboration with Australia's First Peoples.

    Your responsibilities will include:

  • Manage the flow of incoming and outgoing requests and correspondence ensuring that correspondence is dealt with efficiently and promptly.
  • Manage financial transactions, including purchasing, invoicing and engagement of consultants and contractors, and ensure transactions and engagements are undertaken in a timely and accurate manner, and in accordance with University procedures.
  • Plan and manage meetings including venue bookings, catering and minute taking as directed.
  • Build and maintain strong and effective relationships with internal and external staff to ensure the efficient delivery of administrative services in a tactful and diplomatic manner.
  • Who We Are Looking For You excel in communication, organisation, and collaboration, embracing initiative while respecting colleagues' well-being and University policies. You're motivated to contribute to shaping cultural engagement and growth within a supportive team environment.

    You will also have:

  • A tertiary qualification; or an equivalent combination of experience in a similar role in a tertiary environment
  • Knowledge and experience in accounts processing procedures as they apply to accounts receivable, accounts payable and purchasing
  • Demonstrated experience providing secretarial and administrative support within a busy office environment
  • High level attention to detail and proficiency in the use of spreadsheets and word processing packages in an office 365 environment
  • For further information regarding responsibilities and requirements, please refer to the attached PD.

    This role requires that the successful candidate must undergo and maintain an up-to-date Working with Children Check. This is essential to guarantee a secure environment for all individuals at the University. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.

    Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.

    Your new team – Museums and Collections Department

    The Museums and Collections Department is responsible for Buxton Contemporary, Science Gallery Melbourne, Ian Potter Museum of Art, MPavilion, Old Quadrangle Treasury, and the Grainger Museum.

    As a member of the Museums and Collections Department, the Business Support Officer works alongside colleagues to ensure an inclusive workplace and genuine collaboration with Australia's First Peoples.

    What We Offer You! In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check outour benefits page!

    About the University of Melbourne We're tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.

    Be Yourself The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.

    We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact Kim Groizard at [email protected], with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".

    Aboriginal and Torres Strait Islander Applicants We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.

    For further information, including our 2023-2027 Indigenous strategy please visit -https: //

    Join Us! If you feel this role is right for you, please apply with the following documents:

  • Resume
  • Cover Letter outlining your interest and experience
  • Please note that you are not required to respond to the selection criteria in the Position Description.

    If you have any questions regarding the recruitment process, please feel free to contact Maddison Ryan via email at [email protected], ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.

    If you have any particular questions regarding the job please follow the details listed on the Position Description.

    Advertised: 25 Mar 2024 12:05 AM AUS Eastern Daylight Time

    Applications close: 08 Apr 2024 11:55 PM AUS Eastern Standard Time

    Job details


    Business Support Officer


    University of Melbourne




    March 25, 2024

    Application deadline

    April 08, 2024

    Job type



    Education,Social Science

    About the employer

    When the University of Melbourne was established in 1853, it was a mere cluster of buildings in a large park on the fringe of the city, with four professors and 16 students. The university now sits at the heart of a thriving international city and is consistently ranked among the leading universities in the world and number one in Australia. 

    Over 8,000 academic and professional staff support a vibrant student body of around 65,000, including 30,000 international students from over 130 countries around the world. Four Australian prime ministers and five governors-general have graduated from the University of Melbourne, located in the city dubbed Australia’s “cultural capital”. 

    Indeed, Melbourne is a seven times winner of the Economist’s World’s Most Livable City award, and is a UNESCO City of Literature, as well as the birthplace of Australian rules football and a major center for street art, music, and theatre. 

    Melbourne is known for offering students an experience that’s a lot more than just structured learning. The main Parkville campus is close to transport, cafes, shopping, arts and sports venues and accommodation. 

    Students will find a blistering array of cultural activities on campus here, be it theatre, comedy, film or public lectures, and it’s easy to find people with matching interests by joining one of over 200 affiliated clubs and societies, ranging from Chess Club to Women in Science and Engineering, to the Chocolate Lovers’ Society. Sports enthusiasts are well catered for too, with a 25-metre six-lane heated indoor pool, an athletics track and sports field, and a large strength and fitness gym. 

    The university has 10 residential colleges where most students live, which provide a quick way to build an academic and social network. Each college provides sporting and cultural programs to enrich the academic experience, which is at the center of university life. 

    Degrees at the University of Melbourne stand out for being modelled on those from top institutions overseas. Students spend a year exploring a range of subject areas before choosing a major. They also study subjects outside as well as inside their chosen discipline, giving Melbourne students a breadth of knowledge that sets them apart.

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