Posting Details

Title Information

AR State Title Assistant Registrar

Grade C115 Minimum Salary or Salary Range $36,300 Hourly Rate $17.45

Position Details

Position Information

Posting Number C1462023

Working Title Assistant Registrar - NCAA, Curriculum & Articulation Support Specialist Department Org 428000 - Registrar Why should you work at UCA?

We are excited that you are considering joining the UCA Family—the faculty, staff, students and alumni who make the University of Central Arkansas a great place to work!

At the University of Central Arkansas, we value our employees striving to maintain a work-life balance. We realize that this affects the overall well- being of employees, while learning to prioritize challenging work and the ability to make a difference. Participation in university-wide remote work days may be available for certain positions. Training is provided on systems or job-specific software, and tools are available supporting professional and personal development. The benefits package allows you to customize your benefits to meet your current needs, and the ability to adjust them as your priorities change. This includes university contributions to health, dental, life and disability insurance, 80% tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a retirement program with university contributions of 10% of employee salary. Also available are health and wellness incentives, as well as access to sports and cultural activities on campus for the family, free gym membership (HPER) and equipment rentals.

Position Summary

The Assistant Registrar is responsible for NCAA eligibility evaluations, verification and accuracy of data input into the student academic record, maintenance of course equivalency and articulation tables, curricula update tracking, and the communication of deliverables of the Office of the Registrar. This position has shared responsibilities with NCAA certifications (40%), course articulation support (30%), and curricula update tracking (30%). This position is governed by state and federal laws and agency policy.

Job Duties and Responsibilities

● Assist in NCAA initial and continuing eligibility evaluations for all sports. Process class drops for all athletes. Evaluates student-athlete transfer credit to determine eligibility to maximize credits earned that will apply toward UCA degree completion.

● Assist in the maintenance of course articulation tables. Update existing table data when new information becomes available. Performs data entry into complex databases, systems, and websites, keying in information and developing queries to gather information and reports. Input curricula updates into campus information systems based on the guidance of the Curricula and Technology Coordinator and the Associate Registrar of Technology.

● Provides training and guidance to the Registrar staff by establishing work plans, timeframes, and/or deadlines, providing general instructions, and reviewing the work performed to ensure technical accuracy and compliance with instructions or established policies and procedures, Performs other duties as assigned.

Knowledge, Skills, and Abilities

● Knowledge of computers and software application programs. ● Knowledge and use of NCAA technology system CA (Compliance Assistant). Possess knowledge of NCAA eligibility bylaws with a strong emphasis on Progress Toward Degree requirements. ● Knowledge of database management and basic accounting principles. ● Ability to conduct research and perform basic quantitative quality assurance reviews ● Ability to plan, organize, and coordinate activities, resources, and materials associated with the needs of the department or program. ● Work closely with the following departments: Athletic Advising, Academic Advising, and NCAA athletic Compliance Coordinators. ● Ability to counsel students and families.

Skills Considered Essential for Success

-Knowledge of the organization and administration of higher education. -Knowledge of state, federal, and university rules, regulations and procedures. -Ability to work in a diverse and dynamic environment. -Ability to work collaboratively and independently with common goals as a part of a team. -Ability to make sound judgments. -Effective interpersonal communication, writing, and organizational abilities. -Civility in all interactions. -Demonstrate effective follow-up.

Required Education and/or Experience

The formal education equivalent of a bachelor's degree in business administration or related field and two years of experience in higher education administration. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

Preferred Education and/or Experience

Knowledge and use of NCAA technology system CA (Compliance Assistant). Possess knowledge of NCAA eligibly bylaws with a strong emphasis on Progress Toward Degree requirements. Familiar with Academic Progress Rate and Banner.

University, Campus, and Community Description

Thank you for your interest in employment at the University of Central Arkansas. Founded in 1907, UCA has an enrollment of more than 10,000, of which more than 15% are graduate students. The university offers more than 90 undergraduate and 60 graduate certificate and degree programs, including doctoral programs in five disciplines. The undergraduate student body consistently scores above the national average on the ACT exam. UCA is proud of its tradition of teaching excellence and its contributions in research, scholarship, and creative activities. UCA seeks to attract students and employees that are dedicated to building a culture of diversity, belonging, inclusion, and equity.

Desired start date 06/01/2023

Position Summary and Qualifications

License(s)/Certifications

Physical Demands Checklist Sitting Physical Exertion Administrative Work - Exerting up to 10 pounds, Light Work - Exerting up to 20 pounds

Posting Detail Information

Background Check Statement

This position may be subject to a pre-employment criminal, sex-offender registry, financial history background check and drug screening. A criminal conviction or arrest pending adjudication and/or adverse financial history alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background checks and drug screening information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

UCA EEO Statement

The University of Central Arkansas is an affirmative action/equal opportunity institution dedicated to attracting and supporting a diverse student, faculty and staff population through enhanced multicultural learning environments and opportunities. In keeping with its nondiscrimination policy in employment, admissions and other functions and programs, the university considers employees and students on the basis of individual merit and will not discriminate against a person on the basis of gender, race or color, ethnicity, religion, spiritual beliefs, national origin, age, familial status, socioeconomic background, sexual orientation, disability, political beliefs, intellectual perspective, genetic information, military status, or other factors irrelevant to participation in its programs.

Open Date 05/11/2023 Close Date Open Until Filled Yes Special Instructions to Applicants

Review of applications will begin in the order they are received and remain open until an applicant is selected.

Please provide a resume, cover letter, and contact information for three professional references.

Posting Supplemental Questions

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Applicant Documents

Required Documents

Resume

Cover Letter/Letter of Application

Optional Documents

Veteran's Documents