University of Oxford

University of Oxford

Assistant Academic Administrator (Student Progression and Support) - Maternity cover

Assistant Academic Administrator (Student Progression and Support) - Maternity cover

Kellogg College, Banbury Road, Oxford, OX2 6PN


Salary (£) : £32, 332 to £38, 205 per annum

Location: Kellogg College, Banbury Road, Oxford, OX2 6PN

Contract type: fixed term for 11 months – maternity cover

Hours: Full time

About the role

We have an exciting opportunity to join the Academic Office team at Kellogg College as our Assistant Academic Administrator (Student Progression and Support) – Maternity Cover.

You will report directly to the Academic Registrar and will have responsibility for on-course student support, ceremony event management, and student records. It is essential that you work collaboratively and communicate effectively, seeking advice from the Academic Administrator where necessary.

You will be responsible for providing on-going support to students in completing required processes including Graduate Studies Progression Forms (GSO), Examination Entry, Re-enrolment, visa monitoring, ensuring regulatory compliance with University deadlines and standards in all areas, overseeing the College's immigration procedures for students in line with the University's policies and relevant legislation and planning and leading the delivery of the ceremony cycle to ensure College is allocated an appropriate number of spaces across each year to coincide with students receiving their results, whilst liaising with other College teams to ensure that College can provide the appropriate support for the proposed dates.

You will be joining the University of Oxford's most international college, with a unique mix of students: it is the University's leading college for students reading for degrees on a part-time basis and has a strong and vibrant body of full-time students. The College's wider academic community includes members drawn from across the full range of academic disciplines in the University.

About you

You will have experience of process design and/or systems management, experience of handling sensitive or personal information and exercising high levels of discretion and knowledge of student support or progression in further or higher education. You will possess the proven ability to clearly communicate information both verbally and in writing. You will have high level of accuracy and attention to details, and the ability to work closely with colleagues, building good working relationships and ensuring responsibilities are clearly communicated and met.

Application Process

If you would like to discuss this role, please contact Human Resources on [email protected].

You will be required to upload a supporting statement, setting out how you meet the selection criteria, curriculum vitae and the names and contact details of two referees as part of your online application.

Only applications received before noon 27th November 2023 can be considered.

Interviews will be held week commencing 11th December 2023.

Committed to equality and valuing diversity

Contact Person : Human Resources Vacancy ID : 169169 Contact Phone : Closing Date & Time : 27-Nov-2023 12:00 Pay Scale : STANDARD GRADE 6 Contact Email : [email protected] Salary (£) : 32332 - 38205

Job details


Assistant Academic Administrator (Student Progression and Support) - Maternity cover


University of Oxford


United Kingdom


November 14, 2023

Application deadline

November 27, 2023

Job type




About the employer

The University of Oxford is the oldest university in the English-speaking world, and is actually so ancient that its founding date is unknown – though it is thought that teaching took place there as early as the 11th century. It’s located in and around the medieval city center of Oxford, dubbed “the dreaming city of spires” by the 19th century poet Matthew Arnold, and comprises 44 colleges and halls as well as the largest library system in the UK. 

There are 22,000 students at Oxford in total, around half of whom are undergraduates, while 40 per cent are international students. A quarter of the city of Oxford’s residents are students, giving the city the youngest population in the UK. 

The University of Oxford does not have a main campus, its buildings and facilities instead being scattered around the medieval city center. Its colleges each have a distinctive character and traditions often dating back centuries. Colleges are self-governing institutions to which students usually apply directly. There are four academic divisions within Oxford University: Humanities, Mathematical, Physical and Life Sciences; Medical Sciences; and Social Sciences. The university’s particular strength is the sciences, and it is ranked number one in the world for medicine.

Oxford is a youthful and cosmopolitan city with plenty to see and do. There are dozens of historic and iconic buildings, including the Bodleian Libraries, Ashmolean Museum, Sheldonian Theatre, the cathedral, and the colleges themselves.  Students can choose to spend their time studying or avail themselves of the many extracurricular activities available. There’s a strong musical life at Oxford, with clubs and societies spanning all genres, from jazz, through to classical and folk. Oxford is also ranked highly for sport, with its top rowers taking part every year in the world-famous boat race with the University of Cambridge on the River Thames. Drama lovers are also well catered for, with one of the largest and most vibrant university drama scenes in the country.

Oxford has an alumni network of over 250,000 individuals, including more than 120 Olympic medalists, 26 Nobel Prize winners, seven poets laureate, and over 30 modern world leaders (including Bill Clinton, Aung San Suu Kyi, Indira Ghandi and 26 UK Prime Ministers). 

It has a friendly rivalry with Cambridge for the title of best university in the UK and is regularly ranked as being one of the top three universities in the world. Notable Oxford thinkers and scientists include Tim Berners-Lee, Stephen Hawking and Richard Dawkins.

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