Oxford Brookes University

Oxford Brookes University

Archibus Legal & Lease Management Administrator

United Kingdom

Closing soon

Archibus Legal & Lease Management Administrator

£45,585 rising annually to £49,794 Full Time, Fixed Term - Professional Ser

Full Time, 6 month (Fixed term contract with potential for extension)

Oxford Brookes University is looking to recruit an experienced, reliable and highly motivated Archibus Legal & Lease Management Administrator as a member of the Corporate Property Management team to populate the extensive portfolio of estate records onto a centralised system to streamline data entry, automate transactional information-gathering and management and improve the current analytic and reporting capabilities, all the while providing a high service level at a reduced cost. The Corporate Property Management Team play a proactive role within a motivated and innovative Department, delivering key objectives to meet directorate and university-wide requirements. If you are looking for a role as an Archibus Legal & Lease Management Administrator then this might be just the role for you.

A recently appointed member of staff said “it was inspiring coming into an organisation where staff have been working for significant lengths of time, which means OBU must be doing something right! 12 weeks down the line and I understand why - the people and my induction. Every person I have been in contact with has not only gone out of their way to help me, but made me feel like a valued member of the team and for that I am thankful. I am looking forward to hopefully a very long career with Brookes.“

As one of the largest employers in Oxford, we pride ourselves in the great experience we offer our staff. In the Archibus Legal & Lease Management Administrator post you'll be joining a friendly, professional environment where every member of staff is recognised as important to the success of Oxford Brookes University. This is an exciting opportunity to work within the Corporate Property Management Team for our Estates & Campus Services Department.

At Oxford Brookes, inclusivity is one of our five guiding principles: we take positive steps to create an environment in which we celebrate, value and provide equal opportunity to all. We are committed to recruiting out of the widest possible pool and welcome applications from all suitably qualified candidates who embrace our values, regardless of their background.

As a Disability Confident Employer, we guarantee to interview any disabled applicant who meets the essential selection criteria.

Working hours for the post of Archibus Legal & Lease Management Administrator.

This is a full-time post which is 37 hours, typically Monday to Friday 8 am to 4.30 pm, but Oxford Brookes is supportive of flexible working, part-time working and job sharing. Applicants who would like to have a working arrangement like this are encouraged to apply for this post. If you would like to speak to discuss this role further please contact Stephen Heath, Assistant Director - Corporate Property Management [email protected] so that arrangements can be made to hold a telephone call or video call.

Overall Purpose of the post of Archibus Legal & Lease Management Administrator

To undertake a root and branch review of relevant ECS legal documentation, ensuring - with guidance from colleagues in Legal Services - that it is fit- for-purpose, complete in its compilation (not lacking in legal integrity such as execution flaws), before being uploaded onto the system in a structured manner by the appointee. This will be a discrete project and its success will rely upon the expertise and experience of a self-motivated and self-directed individual.

Qualifications and Experience for the post of Archibus Legal & Lease Management Administrator

Qualifications : Qualified Solicitor, Surveyor, or highly competent Legal Executive or Senior Paralegal

Experience required for post :

● Extensive experience in the commercial real estate sector (relevant experience could include leasing, conveyancing, mortgages, property insurance, property asset transfers/investment)

● Experience in working with property and estate management systems as well as managing property information requirements.

● Significant experience of problem-solving and simplifying systems through demonstrable experience in software management.

● Up-to-date knowledge of English property record legislation, including remedies.

● Experience of managing property information requirements (to help bring an understanding of operational impacts and to deliver efficiencies).

We know that sometimes people can be put off applying for a job, but we realise the 'perfect candidate' doesn't exist. So, if you are excited about working for us, go ahead and apply. You could be exactly what we need.


As an employee of Oxford Brookes University you will also enjoy the benefits of working at Oxford Brookes University with up to 38 days holiday, rising to 41 days of holiday (this includes 13 Bank Holidays and Concessionary Days), a generous Local Government pension scheme (19.2% Employer contribution rate), cycle to work scheme and access to a variety of university facilities (Brookes Nursery, gym and sports facilities). For more information about benefits please see the document “All about Brookes” below or visit www. brookes.ac.uk/human-resources/working-here/benefits/

CV and Personal Statement:

As part of the application process, all applicants are required to complete our online application form by clicking on the “Apply for Job” button below. All parts of the application form should be completed and in the section of the form called “Supporting Documents”, applicants must upload their CV and a Personal Statement. To complete the Personal Statement part of the application, applicants must download the Personal Statement document which is part of the advert below and complete the form, providing examples and explaining how they meet each item detailed on the document. The Personal Statement must then be uploaded to the application form along with the CV.”

To email the post of Archibus Legal & Lease Management Administrator to a friend copy and paste link below

https: // my.corehr.com/pls/oburecruit/erqjobspecdetailsform.jobspec?pid=161740 Closing Date : 25-Feb-2024 Vacancy ID : 161740 Faculty or Directorate : Estates and Campus Services Location : Across all Sites For more information : [email protected] Posted on : 07-Feb-2024

Job details


Archibus Legal & Lease Management Administrator


Oxford Brookes University


United Kingdom


February 08, 2024

Application deadline

February 25, 2024

Job type



Business and Economics

About the employer

Voted the UK’s top modern university (QS World University Rankings 2021), Oxford Brookes University is a campus university located in the beautiful and historic city of Oxford. There are three campuses that are part of the university, linked by the BROOKESbus. The Students’ Union and the many societies on campus help to build the close-knit but diverse community Oxford Brookes is known for. Oxford Brookes was ranked in the top 50 universities in the UK (Complete University Guide 2021).

Oxford Brookes is a diverse and exciting place to study, with students from more than 140 countries making up 17 per cent of the student population. It provides an exciting student experience, with an internationally-focused atmosphere both academically and socially. With a huge range of events and societies, as well as an excellent student support system, students can make the most of their university experience.

Ranked 2nd in the UK for teaching (Times Higher Education (THE) Young University Rankings 2020), Oxford Brookes is known for the standard of teaching that its faculty provides. 94 per cent of the research at Oxford Brookes is internationally recognised (Research Excellence Framework 2014), which means students are learning from leaders in their field.

Oxford Brookes has excellent graduate outcomes, with over 95 per cent of Oxford Brookes students in employment or further study within six months of graduating, and students have access to career support throughout their time at university to ensure they can achieve their career goals.

The quality of the academic teaching at Oxford Brookes has an outstanding reputation, with a total of 11 faculty members having been awarded National Teaching Fellows, the most prestigious award in UK higher education teaching. 

Students are taught by faculty members who are experts in their field and who are constantly undertaking new and important research in these areas. 94 per cent of the research at Brookes is internationally recognised (Research Excellence Framework 2014). Students are able to exchange ideas with teachers who work collaboratively to push their subject area forward. Students at the university benefit from new ideas being exchanged and developed between their own teachers and departments across the world. Oxford Brookes is well known for its international and global focus.

Students can live in university accommodation, a great place to meet people and settle into university life. Full-time first-year international students starting in September are guaranteed a place in university accommodation if they would like it and are able to meet the application deadlines. There are a range of halls in and around the three campuses, with on-site support at all of them. All halls are on a BROOKESbus route and students living in halls can purchase a discounted bus pass entitling them to free travel on these services.

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