Thompson Rivers University

Thompson Rivers University

Admissions Officer, TRU World

Canada

Expired

Application Restrictions

Open to both Internal and external

Job Type

Support Staff (CUPE)

Posting In effect from

3/4/2024

Closing Application Date

17/4/2024

Closing date for internal CUPE applicants

17/4/2024

Applications will be reviewed commencing the “closing date for internal CUPE applicants” and may continue until the position is filled.

Internal CUPE applicants must submit their application by 4pm on the “closing date for internal CUPE applicants” for their Seniority to be recognized. Applications received after the "closing date for internal CUPE applicants" will be considered alongside external applicants.

Full/Part Time

Full Time

Support Type

Auxiliary (Over 4 Months)

Anticipated Start Date

22/4/2024

Position End Date (If Applicable)

14/3/2025

The Hours of work are subject to change depending upon departmental requirements

Schedule

The hours of work will be Monday to Friday, 7 hours a day, 8:00 am to 4:00 pm

Schedule Description

DUTIES

Under the direction of the Associate Director, International Admissions, the Admissions Officer provides service-oriented support for prospective international students and applicants to TRU. Admission Officers process international applications for admission, conduct admission assessments and validate admission documents according to established University policies and procedures. Admission Officers communicate with internal and external contacts regarding admissions and registration for all TRU programs and services.

MAJOR DUTIES & RESPONSIBILITIES

  • Processes applications for admission to TRU programs in accordance with Senate approved policies and established internal procedures. This includes assessing a student's qualifications, calculating admission averages, validating documents and making admission decisions.
  • Responds to in-person, in writing or phone inquiries about TRU programs and services, admissions and registration.
  • Supports and assists with the registration process for TRU students. This includes self-service, email and in-person registration processes.
  • Drafts and generates various forms of communication, including email and letter, under the direction of the Assistant Registrar, Admissions.
  • Maintains current knowledge of Senate approved policies and related procedures, admissions and registration procedures, TRU Calendar content, transfer credit policies, and applies them in day to day operations.
  • Modifies and maintains information packages/brochures for admissions and registration.
  • Enters data into an enterprise relational database.
  • Assists in the generating of admission decision letters.
  • Processes application fee payments.
  • Compiles and distributes reports both internally and externally; assembles and maintains resource material including procedure manuals, handbooks.
  • Maintains confidentiality of documents and student records.
  • Assists in the training of other staff.
  • Provides administrative support such as, but not limited to, producing notices, staff meeting and training notes.
  • REPORTS TO Associate Director, International Admissions

    QUALIFICATIONS

    EDUCATION:

  • Associate Degree or two-year post-secondary diploma.
  • EXPERIENCE:

  • Four (4) years related experience in a post-secondary institution or related environment, including 1 year experience with enterprise relational database and conducting assessments within defined guidelines
  • SKILLS KNOWLEDGE OR ABILITIES RELATED TO THE JOB

  • Demonstrated ability to perform electronic word processing
  • Typing speed of 45 wpm
  • Demonstrated ability to accurately enter data into an enterprise relational database
  • Ability to work well under pressure
  • Demonstrated ability to deal courteously and tactfully with others
  • Excellent oral and written communication skills
  • Demonstrated initiative
  • Ability to use policy and departmental procedures to conduct daily duties and to identify and solve day-to-day issues
  • Ability to operate basic office equipment such as printers, scanners, fax machine, and photocopier
  • Ability to plan, organize, and prioritize tasks and meet deadlines while maintaining accuracy and attention to detail
  • Ability to work independently as well as part of a team
  • Ability to develop and provide reports as requested
  • Intermediate knowledge of Microsoft Word and Excel
  • WORKING CONDITIONS

  • Sitting at desk and computer for long periods of time as well as counter work
  • General office conditions
  • Occasional lifting and moving boxes and bins up to 10 kg.
  • The salary for the above position is determined by the Collective Agreement with the Canadian Union of Public Employees, Local 4879, as it presently exists.

    Pay Band

    $29.21 - $32.45 ( CUPE Grade 07 (90% - 100%) )

    Salary rate

    Please Note: This position may be subject to a 90% salary for the first 560 hours of employment.

    Location

    Kamloops, BC CA (Primary)

    # of Hires Needed

    1

    Organizational Unit

    Thompson Rivers University -> TRU World -> International Admissions

    Diversity and Inclusion Commitment:

    Thompson Rivers University is strongly committed to hiring based on merit with a focus on fostering diversity of thought within our community. We welcome those who would contribute to the further diversification of our staff, our faculty and its scholarship including, but not limited to, women, Indigenous, Black and People of Colour, persons with disabilities and persons of any sexual orientation or gender identity. Please note that all qualified candidates are encouraged to apply, however applications from Canadians and permanent residents will be given priority.

    NOTE: To learn more about Thompson Rivers University or living in Kamloops or Williams Lake please visit our Careers website. External Candidates invited to interview will be required to bring a copy of their transcripts to the interview.

    Job details

    Title

    Admissions Officer, TRU World

    Employer

    Thompson Rivers University

    Location

    Canada

    Published

    April 04, 2024

    Application deadline

    April 17, 2024

    Job type

    Administration/Managerment,Staff

    Field

    Computer Science,Business and Economics,Education

    About the employer

    Thompson Rivers University (TRU) was established in 1970 as a public academic and Research University. Located in Kamloops, BC, Canada is the main campus of the university. Many global leaders and people in business have graduated from TRU. It has distance and online education programs with TRU Open Learning division.

    The inaugural convocation of TRU was held on March 31, 2005. The first official visit at the university was made by Prime Minister Paul Martin. On-campus, 15,500 students are studying a variety of programs.

    Programs are from these schools and faculties; Faculty of Arts, Faculty of Adventure, School of Business and Economics, School of Nursing, Faculty of Education and Social Work, Culinary Arts and Tourism, Faculty of Law, Faculty of Science, Faculty of Student Development, and School of Trades and Technology.

    The university is in the vicinity of the commercial districts and residential areas. And next door to Tournament Capital Center that is Kamloops' biggest recreational centre. Also, the University offers various outdoor adventures and cultural activities around its campus.

    With TRU's World division, they have many international partners. With 26,000 studying students on the campus or through distance and online learning, the university provide 140 on-campus programs and 60 open learning programs. It has 2000+ employees including academic faculty, staff and administration.

    TRU provides its students with academic research, extracurricular activities for community services. Most students from are from China, India and Saudi Arabia with other 70 countries.

    33,000+ Canadian Alumni and 15,000+ International Alumni have graduated from TRU's undergraduate, graduate and vocational training programs. The TRU Alum stay connected with AlumNights that happen in Vancouver and Victoria. The notable alumni of TRU are Canadian actor Lorne Cardinal, Canadian novelist and former professor at the University of British Columbia, Steven Galloway; and Kamar Burke, Canadian retired professional basketball player.

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