Posting Details

Position Information

Job Title Administrative Specialist

Position Class Type Regular Position Type Staff Other Position Information

About Kettering: Kettering University is a national leader in experiential STEM and business education, integrating an intense academic curriculum with applied professional experience. We inspire students to realize their potential and advance their ideas by combining theory and practice better than any institution in the world. Kettering University is dedicated to achieving the extraordinary through technological innovation, leadership, and service, built on values that foster respect, integrity, creativity, collaboration, and excellence in growth, global leadership, community outreach, and an engaged community of stakeholders. BENEFITS include health, dental and vision coverage; retirement benefits with up to a 9% Kettering matching contribution; life and accident insurance; tuition assistance and waiver programs; vacation and holiday pay; sick and disability pay; home purchase assistance program; recreation center membership; and many other benefits. Flint Michigan: A storied past and an innovative approach to the future drives Flint forward. No other city of Flint's size can boast similar cultural and social resources; the Flint Institute of Art, Flint Symphony Orchestra, the Flint Institute of Music, the Sloan Museum, the Flint Farmers' Market, and several colleges and universities contribute to a rich social fabric. A vibrant array of dining, entertainment, and lodging options now enliven the walkable Flint city center. Kettering University is an important partner in the renaissance of Flint. Our Mission and Vision: Kettering University prepares students for lives of extraordinary leadership and service by linking transformative experiential learning opportunities to rigorous academic programs in engineering, science, mathematics and business. Kettering University will be the first choice for students and all our partners seeking to make a better world through technological innovation, leadership and service.

Position Status Full-time If Part Time, hours per week

Posting Text

Preferred Qualifications

Work experience within Kettering. Understanding of graphic design as associated with promotion of the school and events is highly desired. Knowledge of customer service principles; digital marketing; computers and related software applications; record keeping principles; filing principles and practices; digital era office procedures, methods, and equipments; English language, grammar, and punctuation.

Job Specific Required Qualifications

This position's role is to assist the dean by maintaining functionality, stability, and promotion of the School of Management and its environment to foster success for the faculty, staff, students, and school.

Must be able to manage a college office, coordinate the calendar of the dean, coordinate events, track a college budget, track expenditures, and manage interactions with administration, faculty, students and the public. Must have some facility with Banner and Microsoft Office.

Skilled in: using a computer and related software applications; providing customer service; proofreading and editing documents; efficient utilization of modern office equipments; typing and data entry; maintaining records and files; refined communication and interpersonal skills; and must be able to interact with coworkers, supervisors, general public, etc.; sufficiently to exchange or convey information and receive work direction.

Understanding and commitment to Kettering University Values a. RESPECT: for teamwork, honesty, encouragement, diversity partnerships with students. b. INTEGRITY: including accountability, transparency and ethics. c. CREATIVITY: fostering flexibility and innovation. d. COLLABORATION: across disciplines and with all partners. e. EXCELLENCE: in all we do.

Posting Information

Posting Number SP00374

Posting Date 05/10/2023 Closing Date Open Until Filled Yes Special Instructions to Applicants

Job Duties

Job Duties

Percent of total time 35

Duties

Coordination of School Information Systems

• Under direction of the Dean, performs School and department accounting functions including developing, tracking, and maintaining budgets, produce purchase requests, and execute budget reporting. • Process and manage employee paperwork, including paperwork associated with employment of adjunct faculty. • Maintain physical and digital office filing systems. • Maintain confidentiality and discretion regarding business and files. • Utilize Microsoft Word and Excel to generate and maintain reports and information. • Utilize Banner, Blackboard, and Argos as appropriate to obtain and store information and assist the dean, faculty, and students for items such as course information, student overrides/waivers, and budget information. • Drafts briefing documents for the Dean as well as correspondence and works on other communications projects. • Recording secretary for weekly faculty meeting and serves as a recording secretary and operational support for various University functions, notably the Faculty Senate on a rotating basis. • Maintain calendaring for the Dean. • Develops and manages a database of contacts, initiatives and assignments. • Assist in travel logistics for Dean, faculty, and guests: booking flights, hotels, event registration, rental car arrangements.

Percent of total time 35

Duties

Operations and Stakeholder Relationship Management

• Assist and direct faculty, staff, students, prospective students, and guests via email, phone, or direct contact accordingly. • Offer assistance and training to various colleagues as needed. • Build relationships and manage interaction with administration, faculty, staff and students in order to facilitate open and effective communication. • Build capacity through participation in educational programs, current literature, in-service meetings, and workshops. • Serve as an audience advocate • Manages and orders School/department supplies and equipment: general office supplies, books for faculty, obtaining quotes. • Manage the schedule and book adoptions in preparation for future terms.

Percent of total time 10

Duties

Performs other duties as assigned or requested.

Percent of total time 20

Duties

Promotion of the School of Management

• Organize and facilitate School/department meetings, events, and campaigns. • Create visual products for School/department for marketing or informational purposes using Photoshop, Final Cut Pro X, PowerPoint, Keynote. Such visual products include photography, graphics, posters/flyers, videos, and presentations. • Raise awareness of School of Management initiatives. • Assist in support of new School of Management ventures such as pre-college, international, undergraduate, and graduate program changes and creation as well as maintenance of business clubs and societies. • Assist in coordination with high schools, community colleges, universities, and other stakeholders for student recruitment.

Posting Specific Questions

Required fields are indicated with an asterisk ().

Applicant Documents

Required Documents

Resume

Cover Letter

List of References

Optional Documents